Supplementary Materials Powerpoint Presentations Giving Oral - - PowerPoint PPT Presentation

Giving Oral Academic Presentations Supplementary Materials Powerpoint Presentations

Activity - Discussion

• Discuss with a partner and come

up with some guidelines for the use

• f fonts, colours, and graphics

when designing PowerPoint slides for presentations.

PowerPoint Presentation Guidelines

• The following slides present

guidelines for the use of fonts, colours, and graphics when designing PowerPoint slides for presentations.

• Highlight key points and / or reinforce

what the facilitator is saying.

• Should be short and to the point, include
• nly key words and phrases for visual

reinforcement.

PowerPoint Slides

• Convey a sense of completeness.
• Show headings and logos in the same

spot on each frame.

• Use the same margins, font type, font

size, and colours.

Consistency of Layout

Fonts

• Font style should be readable.

– Recommended fonts: Arial, Tahoma, Veranda

• Standardise the font throughout

– This presentation is in Tahoma.

Do!

• This is a good title size –

Tahoma 40 point.

• A good subtitle or bullet point size -

Tahoma 32 point

• Content text should be no smaller than

Tahoma 24 point.

• This font size is not recommended for content. Tahoma 12 point.

Font Size

Your slides must be readable, even at the back of the room.

Fonts

• Don’t Sacrifice Readability for Style.
• Don’t Sacrifice reaDability

for Style. le.

• Don’t Sacrifice Readability for Style.
• Don’t Sacrifice

Re Read adabil ability ity fo for r St Style. yle.

Don’t!

Caps and Italics

• DO NOT USE ALL CAPITAL LETTERS

– Makes text hard to read – Conceals acronyms – Denies their use for EMPHASIS

• Italics

– Used for “quotes” – Used to highlight thoughts or ideas – Used for book, journal, or magazine titles

Using a Template

• Use a set font and colour scheme.
• Different styles are disconcerting

to the audience.

• Make the audience focus on what

you present.

• Re

Reme memb mber er NO NOT to s

• sacr

acrifice ifice rea eadabilit dability y for

• r style

yle.

Using the Same Background

• n Each Slide

Do!!

Don’t!

 Don’t use multiple backgrounds in your

presentation.

 Changing the style is distracting.

Colours

• Reds and oranges are high-energy

but can be difficult to stay focused on.

• Greens, blues, and browns are softer,

but not as attention grabbing.

• Reds and Greens can be difficult to

see for those who are colour blind.

Avoid These Combinations

• Examples:

–Green on Blue –Dark Yellow on Green –Purple on Blue –Orange on Green –Red on Green

Don’t!

This is a good mix of

• colours. Readable!

Background Colours

Remember: Readability!

This is a bad mix of

• colours. Low contrast.

Unreadable! This is a good mix of

• colours. Readable!

This is a bad mix of

• colours. Avoid bright

colours on white. Unreadable!

Graphs and Charts

Make sure the audience can read them!

8

Graphs and Charts

Can you see what this graph is about?

Graphs and Charts

• Avoid using graphics that are difficult to

read.

• In the previous example, the bright

colours on a white background and the small font make the graph hard to read.

• It would be very difficult to see,

especially at the back of a room.

This graph contains too much information in an unreadable format.

10

Don’t!

These are examples

• f “readable” graphs,

with nice line widths and good colours.

“Readable” Graphs

Do!

Charts and Graphs

10 20 30 40 50 60 70 80 N

• rth America

Europe Austrailia

Mode A Mode B Mode C

Don’t!

Charts and Graphs

10 20 30 40 50 60 70 80

North America

Europe Australia

Mode A Mode B Mode C

Do!

Charts and Graphs

• Look at the previous slide again.
• What exactly is the chart about?
• What should be put above or underneath

the chart to tell the audience what it is about!

Charts and Graphs

• Remember that a chart / graph should

always carry a title which explains what it is about !

Example of a readable & understandable chart

Gross flat production in public and private sectors for the years 1987-88 to 1996-97

10000 20000 30000 40000 50000 60000 70000 80000 90000 88 89 90 91 92 93 94 95 96 97 Flat Production

Title

Gross flat production in public and private sectors from the years 1988 to 1997

Example of a readable & understandable chart

30 40 30 48 40 14 74 24 2 10 20 30 40 50 60 70 80

Exhaust gas from vehicles Exhaust system in tunnel Excess usage of vehicles % of respondents

Cross harbour tunnel Eastern harbour tunnel Western harbour tunnel

Factors leading to serious air pollution

Title

% of respondents

Illustrations

• Use only when needed, otherwise they

become distracters instead of communicators.

• Should relate to the message and help

make a point.

• Ask yourself if it makes the message clearer.
• Use simple diagrams – they are great

communicators.

Do!

Limit Each Slide to One Idea

• Use Bullet Points to Cover

Components of Each Idea.

Bullets

• Limit each bullet point to only a few words -

avoid long sentences that go on and on!

• Keep each bullet to 1 to 2 lines, 3 at the most.
• Limit the number of bullets on a screen to 6,

4 if there is a large title, logo, picture, etc.

• To make a slide stand out, change the

font, background, or add animation.

Limit Animation!

• Use the same animation throughout

the entire presentation.

• Using more than one can be very

distracting.

– The audience will only see the animation and not the message you’re trying to get across.

During the presentation…

• YOU are the presenter –

DON’T let the media dominate the presentation.

• Stand aside – DON’T block the visual !
• Expand on points – Don’t read word for

word !

• Remove the slide when not talking about

it – DON’T leave it “up” when it’s not needed. GOOD LUCK!!

Source

Adapted from the website of ARMA International (2008)

http://www.arma.org/LearningCenter/Facilitator/ uploads/PowerPointGuidelines.ppt (Accessed on 12 April 2008)