Superior Court of California, County of San Bernardino June 13, - - PowerPoint PPT Presentation

Superior Court of California, County of San Bernardino June 13, 2019

Welcome

(Judge Vander Feer)

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State Bar Complaint Process

(Melanie Lawrence)

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State of the Court

(Judge Vander Feer)

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County Size and Geography

12% of California's geographic area 2,171,603* residents served

*2018 U.S. Census Bureau (estimate) 5

If you move San Bernardino County to the Bay Area, it covers all, or part of, twenty-three counties.

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Mission

Our Court exists to preserve and protect rights and to effect fair resolutions of all disputes through consistent, impartial and accessible administration of justice.

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Strategic Plan

2018-2023

Building Relationships Investing in the Court and Community Committing to Success

Strategic Directions

Vision & Strategic directions

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Strategic Plan

2018-2023

Building Relationships Investing in the Court and Community Committing to Success

Expand Countywide Access to Justice Increase Statewide Relationships

Efficient, Functioning and Accessible Case & Data Management Systems Well Trained and Committed Judicial Officers and Staff

Strategic Directions

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Courtrooms Reopened & Added

Courthouses Courtrooms

Barstow Needles Big Bear San Bernardino: Juvenile Dependency, Family Law, Probate, Criminal Rancho Cucamonga: Criminal

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Expanding Countywide Access to Justice

• Adding additional judgeships and courtroom staffing
• New courtrooms and departments to rebalance workload
• New service delivery models
• Remote Video Proceedings
• Video Conferencing
• Simplified Case Resolution
• Dispute resolution services
• Online vs. Inline
• Using encryption for confidential email messages
• Child custody and visitation agreements
• Website redesign
• Social media outreach

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Increasing Statewide Relationships

• Partnering on training/state-wide issues
• California Tyler User Group (CATUG)
• Other regional and statewide groups
• Involvement on statewide committees
• Judicial Council committees
• Regional/statewide committees
• Strengthen relationships with state/local legislators
• Locally hosted legislative days
• 1:1 meetings for advocacy
• Inland Empire Caucus
• Enhance relationships with community organizations
• Schools, clergies, shelters, bar associations, legal service groups

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Efficient, Functioning and Accessible Case & Data Management System

• Modernize to fully-supported platform
• Phased-in approach by litigation type
• Positions the Court for paper on demand and e-filing
• Leverage enhancements developed by other courts
• Enhanced applications for future use
• Continuous improvement after go-live
• Software updates & testing
• Adds for enhancements and compatibility
• Problem identification and resolution

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Well Trained and Committed Judicial Officers and Staff

• Develop innovative training resources and programs
• Reintroduced JATAP (Judicial Assistant Training Academy Program)
• Case specific courses are taught by internal subject matter experts
• Supervisor/manager development program
• Host and attend regional workshops with other courts
• Enhanced Judicial Officer Training
• Providing at least 10 hours of education hosted locally
• Minimizes time away from the courtroom
• Fosters inter-court communication and practices
• Reduces travel costs

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Ongoing & Future Initiatives

• Expanding Countywide Access to Justice
• Define operational model for electronic warrants
• Develop comprehensive resource lists
• Identify High Desert access solutions
• Develop recommendations to expand remote technology
• Efficient, Functioning, and Accessible Case & Data

Management System

• Case Management System replacement & improvement
• Deploy Odyssey for Civil case types
• Develop digital court framework
• Expand use of dashboards and electronic reporting

Election Results

(Judge Haight)

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Status Calendar Update

(Judge Vander Feer & Chris Roman)

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Status Calendar Update

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• Previously: 4 courthouses, 4 different daily calendar formats

and practices

• Goals:
• Court-wide uniformity
• Standardized calendar templates
• Same pieces of information presented in same manner
• Begin hosting calendars online (on an internal website)

Project Progression

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Consultation with staff Consultation with Supervising Judges Development of common template and SharePoint website Onsite training/introduction for staff/judges Implementation

New Calendars are LIVE

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Rancho Cucamonga

January 7, 2019

Victorville

April 5, 2019

Joshua Tree

June 3, 2019

San Bernardino Justice Center

June 10, 2019

Previous Templates

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New Template

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Calendar Challenges

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• Daily Status
• Marking substitute Judicial Officers
• Marking when a department is dark
• Noting when jury panels are ordered
• Phase T5 (Instruction/Deliberations) → T5 & T6
• Staff initials
• Victorville: Listing all courtrooms
• Recall
• Standardized language for increased understanding of last day vs.

time waived

• Time estimates
• Rancho: No longer listing readiness cases

Online Access (SharePoint)

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Online Access Advantages

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• More accessible to all staff
• Option to no longer receive emails (for your own and/or
• ther courthouses)
• Courtroom staff may make corrections or updates if

necessary

• Multiple staff members can collaborate on one calendar

Online Access

How to get SharePoint

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• Option 1 – Intranet
• Option 2 – Bookmark and navigate directly to:

– sbcourt.sharepoint.com/sites/DailyCalendars

• Sign in with court email and password
• No need to be on the court’s internal network
• Any changes made save automatically (there’s an undo

button)

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Questions?

Christopher Roman, Management Analyst III croman@sb-court.org 909-363-4621

Mentor Judge Program Update

(Judge Rogan)

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Mentor Judge Program Update

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• Mentor Programs
• What are they?
• How do they work?
• Where are they used?
• Match the Mentor Model w the Need
• Peer to Peer | Individual and Team or Group | Circle of Support
• Informal or Formal | In-Person or Virtual | Structured or Need-Based
• “Mentors and Mentees Learn From Each Other”

Mentor Judge Program Update

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• San Bernardino: Start Simple
• " Trigger Events"
• New Location – move courthouses
• New Case type – change calendars
• New Judge – judicial officer onboarding
• New Role – supervising or presiding judge

Mentor Judge Program Update

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• Survey Results
• Broad Support for a Mentor Program
• Strong Interest in Serving as A Mentor
• Analysis of Trigger Events in last 4 years
• Change in Location (avg. 20.8/year)
• Change in Case Type (avg. 5/year)
• New Judge (avg. 5.1/year)
• New Role (avg. 1.8/year)

Mentor Judge Program Update

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• Next steps
• Coordinate program w leadership and areas
• Develop program and support materials
• Deliver class on, “Being a Mentor.”
• Develop Mentor List (w Backups)
• Pilot for fall and prep for next trigger events
• Ongoing support for program and participants

Odyssey CMS Review

(Judge Vander Feer, Judge Rogan & Alan Crouse)

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Odyssey Update

• November 5 - Project 1 Upgraded to Odyssey 2017
• December 24 - Clerk Edition issues place Project 2, Track 1 on hold
• Series of releases installed in test environments

– Each release addresses original issue and some non-critical items – Creates new critical issue

• May – Patches received to correct remaining critical issues
• Testers in Fontana starting May 9
• Currently testing release with 21 corrections

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Odyssey Update - 2

Next Steps:

• If testing continues to be positive:

– Upgrade Project 1 - hopefully August – Reset schedule for Project 2, Small Claims/LLT – October/November earliest possible

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Budget Update

(Judge Sachs, Nancy Eberhardt & Kristine Swensson)

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FY 2019-20 State Budget & Local Impacts

Proposed Item Statewide San Bernardino

(estimated)

Judgeships (25) & staff support $30.4M ($24.5M for support) $36.5M ongoing 6 judgeships Approx, $720k for support staff Dependency counsel $20.0M (State Funds) $33.9M (Federal Funds) $12.7M (pass through only) Language access expansion $9.6M to address $13.5M deficit for program TBD – may be a reduction

• f $160,000

Trial court reserve policy change (effective June 30, 2020) Increase in 1% reserve cap to 3% Change from $1.3M to $4.4M reserve cap Health & retirement cost Increases $25.9M $2.6M (to reimburse increased costs)

*Provides 25 of the 48 remaining judicial positions authorized by AB 159 (Stats. 2007 ch. 722) that remain unfunded . 38

Legislative Trends - Finance

• Elimination of Criminal/Traffic Fees
• SB 144 (Mitchell) Various fees; including civil assessments
• AB 1348 (Gray) – elimination of 20% state surcharge
• Ability to Pay Determination
• AB 227 (Jones-Sawyer) victim restitution
• AB 351 (Choi) criminal fines and fees
• AB 927 (Jones-Sawyer)
• Payment Plans
• AB 1134 (Limon) traffic school
• AB 1310 (Reyes) traffic school

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FY 2019-20 New Budget Requests

• 48 budget requests:

– FY 2019-20 = $6.6m – FY 2020-21 = $4.6m – FY 2021-22 = $4.1m

– 34 position requests = $2.8m in

FY 2019-20 and $3.7m+ ongoing – $3.7m in one-time costs

– $0.8m in safety-related requests

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HR 2% Legal 2% Operations 40% Facilities 27% Technology 21% Finance 8%

*Anticipated new funding estimated at $720,00

Types of Requests by Department

• Finance

– Asset management – Staffing – Training

• Facilities

– Furniture – Staffing – Paint/carpet – Vehicles

• HR

– Staffing (recruitment)

• Legal

– Staffing (attorney) – Staffing (procurement staff)

• Operations

– Staffing for Big Bear & Needles – Staffing for Desert Reorg – Other core staffing – Audio Visual Equipment (includes training rooms) – Facilities requests

• Technology

– PC refresh – Laptops – IP phone replacement

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2018 Judicial Need Comparison – Large Courts

• 38
• 36

9 22 52 San Bernardino Riverside Orange San Diego Los Angeles

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Budget Development Timeline

43 June 13

Full Bench Meeting

June 15

State Budget Due

June 17-19

Review of New Requests

June 20

Budget Committee

July 18-19

Judicial Council Allocations

Aug 1

Budget Committee

Aug 15

Executive Committee

Aug 30

Budget Finalized

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Estimated Budget by Expense Type

Court-Appointed Counsel, 9% Access & High Desert, 4% Telecomm, 1% Security Screening, 1% Service Contracts, 1% Technology, 1% Other, 4%

Salaries & Benefits, 79%

ACI Specialty Benefits Counseling Services for Jurors

(Judge Sachs & Anabel Romero)

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Pretrial Release and Detention Pilot

(Judge Cortez & Anabel Romero)

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Privacy for COPS Contract

(Judge Cortez & Mary Davis)

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Approval of Local Rules

(Judge Christianson & Debra Meyers)

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Judicial Outreach Kit

(Judge Keh & Julie Van Hook)

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Community Outreach

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• Importance of Community Outreach
• Provides information about the various areas of law
• Helps the court plan and improve public service
• Promotes public trust and confidence
• Protocol for Requesting Speakers and Tours
• Notification to the Community Outreach Committee

Tools & Services

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• Current Tools & Services
• State of the Court Report
• PowerPoint Presentations
• Budget Snapshot
• Future Resources
• Fact Sheets
• Additional PowerPoint Presentations

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