Superior Court of California County of San Bernardino October 13, 2018
Welcome 2
Assemblyman Jay Obernolte 33 rd Assembly District 3
Approval of Minutes from June 21, 2018 Full Bench Meeting 4
Odyssey CMS Update 6
Project II Implementation Guiding Principles 1. San Bernardino Superior Court is committed to successfully implementing the Odyssey Case Management System. 2. Tyler Technologies is a partner with the San Bernardino Superior Court and is equally committed to successfully implementing the Odyssey Case Management System. 3. All members of the team, including the CMS Leadership team, Liaisons, Core Teams, Program Management Office and Subject Matter Experts, have an equal and important voice. 7
Project II Implementation Guiding Principles (Continued) 4. All team members are expected to express opinions and provide expertise as it benefits the project. 5. A successful implementation will require the team’s full commitment. Participation as a member of the team must therefore take a high priority when balanced against other workplace obligations. 8
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Odyssey CMS Update Highlights from Project I/II: • Upgraded Odyssey, Portal, JE, and CE • Met DMV security deadline • Improved Clerk’s Edition stability • Completed Data Reviews 1 & 2 for Small Claims/ Landlord-Tenant & Civil/Appeals • Completed Data Review 1 for Family Law/Probate/LPS • Redeveloping business process in Odyssey 10
Odyssey CMS Update Challenges in Project II: • A LOT of work to do over the next year • Tyler Development a weak point Approaches: • Analyze options where standard Odyssey does not support current business process • Hire 19 limited term positions • Migrate existing processes while having support for current system 11
Break 12
Judicial and Administrative Services (JAS) Update 13
JAS: What We Do • Respond to Needs of Judges • Provide Information & Data • Projects and Programs • Local Education/Training • Collaborate w Judicial Council and Justice Partners “Individual Attention in a Court wide Context” 14
JAS: Some of What We’ve Done • Supervising and New Judge Orientation • Judicial Travel Profiles • New Brochures: Adoptions, Child Support & Family Law • Audit JBSIS filing statistics FY14/15 • PC 1368 Pilot Project • Daily Status Calendar Project • Judicial Workload Study • Search Warrant Class and Video 15
Education Activity • Regional Judicial Education (RJE) – Electronic Evidence, Difficult Witnesses, Criminal Discovery, Pretrial Considerations After Humphrey • Local Classes: Five QE6 Classes • Collaboration w SBCBA – Symposiums (4/year) • Locally Developed Content – Internet and Personal Security – Search Warrant Class and Video – Comfort Animals in the Courtroom – Mindfulness for Judges • Judicial Education: More than 3,200 Hours 16
• Access to Education Information – Digital Images of Actual Education Records – Summaries and Reports Included – Notice of Completion or Requirements • Easy and Private – Access for Judicial Officer, AA, and JAS • Centralized and Secure Record 17
• Questions – What happened to JETT? – Can I add or change my records? – What happens to the records from previous cycles? • “The Fine Print…” – Set up JASPER Shortcut on First Use • Admin Assistant and Court Tech Can Help – Must be connected to the Court Network 18
New Three Year Education Cycle: 1/1/19 19
10 Hours of Judicial Education Per Year 20
Judicial Intranet Intranet Resource Site for Judicial Officers • Calendar: Court and Judicial Officer • Committee Info: Minutes, Records, Resources • Forms, Rules, Procedures, Governance • Links to Organizations and Key Websites • Access to Education, Leave and Travel • Support Materials: Books, Orientations, Tips Participation and Feedback from Judicial Officers 21
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PollEv.com/sbcsc 4 Steps • Get Your Device • Open Web Browser • Type “PollEv.com/sbcsc” • Answer Questions 23
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Proposed Revisions to Local Rules for Approval 27
Budget Update 28
Source: Dept of Finance/Governor's Summary 29
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2018-19 Trial Court Allocations Others Los Angeles 26.47% 28.48% Kern 2.71% Fresno Orange San Francisco 2.54% 7.10% 2.57% Alameda 3.89% San Diego Sacramento 7.41% 4.06% Santa Clara Riverside 3.94% 5.21% San Bernardino 5.62% 31
Total Revenues by Fiscal Year $150 $140 $130 $120 $110 $100 $90 $80 $70 $60 $50 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 Total Revenues by Fiscal Year 32
Total Revenues & Filled Positions 1,300 1,200 1,100 1,053 1,031 1,017 1,014 1,006 984 959 956 1,000 927 892 877 900 800 700 600 500 400 Court Reserves 300 200 100 0 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 Budgeted* Filled Positions * Position data based on FY 2018-19 Schedule 7a (as of 7/1/2018) 33
Total Revenues & Filled Positions $150 1,300 1,200 $140 1,100 1,053 1,031 1,017 1,014 1,006 984 $130 956 959 1,000 927 892 877 $120 900 800 $110 700 $100 600 $90 500 400 $80 Court Reserves 300 $70 200 $60 100 $50 0 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 Budgeted* Filled Positions Revenue * Position data based on FY 2018-19 Schedule 7a (as of 7/1/2018) 34
Trial Court Funding Changes (Since 2014-15) 100% 90% 80% 70% 60% 50% 2014-15 2015-16 2016-17 2017-18 2018-19 Estimated 2019-20 Los Angeles Orange San Diego San Bernardino Riverside 35
Review of Local 2018-19 Budget 36
FY 2018-19 Approved Budget $137,777,039 37
FY 2018-19 Allocation • $47.8 million allocated to under-resourced trial courts – $6.1 million share for San Bernardino • $75 million to allocate to trial courts statewide – $60.6 million to fund Cluster 2, 3, and 4 Courts Proportionally • $3.36 million share for San Bernardino (Discretionary) – $10.0 million to fund Court Reporters in Family Law • $554K share for San Bernardino (Discretionary) – $3.57 million to fund Cluster 1 Courts 100% – $818K to fund Non-Sheriff Security Costs • $64.7K share for San Bernardino 38
FY 2018-19 Reimbursements • $19.1 million to expand self-help – $1.04 million share for San Bernardino • Court-appointed dependency counsel – $9.7 allocated to San Bernardino (reimbursement of costs and has no impact on operational funding) • Language access – One-time funding for reimbursement to counties – Fund insolvent, borrowing from state-level reserves this year 39
Summary • Court financial position remains stable • New, ongoing discretionary and program funding allows for responsible growth and expanding access to justice. • Addresses critical needs in facilities, technology, etc. • Continue prudent management of allocated resources aligned with Strategic Plan and reinvestment priorities. 40
Questions ? 41
Strategic Plan 2018-2023 42
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Strategic Plan: Year 1 to Year 2 Year Year Year Year Year 1 2 3 4 5 We Are Here 44
Strategic Plan: Overview What We’ve Done What We’re Doing What We’ve Learned What’s Next? 45
VISION • Expanded County Wide Access to Justice • Increased State Wide Relationships • Efficient, Functioning and Accessible Case and Data Management • Well Trained and Committed Judicial Officers and Staff STRATEGIC DIRECTIONS • Building Relationships • Investing in the Court and the Community • Committing to Success 46
S trategic Plan: Committee Reports Outreach: Judge Ochoa Training: Judge Sachs Legislation: Judge Vander Feer Year Two: Judge Vander Feer 47
We’d Like to Hear From You Need Ideas Priority 2018-2022 Year Year Two Strategic Plan Two 48
Identify and Prioritize Challenges Facing our Court “Brainstorm” (Poll) “Discuss” (Table) “ Prioritize ” ( Poll) 49
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Court Executive Officer Report 52
Operations Highlights: • Needles/Big Bear Expansion • Video conferencing for mandatory mediation • Reinstated field visits for contested guardianships Fun Facts: • DOJ electronically reported transactions: 258,851 • Courthouse visitors: 2,863,684 • Cases scheduled for court: 828,520 53
Jury Administration Highlights: • Launched Jury community email service • Grand Jury “New Website” • Summoned 809,716 citizens Fun Facts: • # of jurors accessed webpage: 345,386 • Criminal/Civil jury trials: 784/128 • Jurors assisted by phone: 502,318 54
Treatment Courts Highlights: • Established the Collaborative Treatment Courts Judicial Advisory Committee • Highest representation of justice partners (26 in total) at the California Association of Collaborative Courts Annual Meeting Adult Juvenile Mental Health Veterans Drug Court Drug Court Drug Court Court Clients 633 79 454 91 Program Completions 150 23 87 36 55
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