Superintendent Evaluation Raymond G. Gordon Queensbury UFSD Board - PowerPoint PPT Presentation

Superintendent Evaluation Raymond G. Gordon Queensbury UFSD Board of Education President Jacinda H. Conboy, Esq. NYS Council of School Superintendents General Counsel Douglas W. Huntley, Ed.D. Queensbury UFSD Superintendent of Schools NYS School Boards Association Officer Training Academy October 4, 2013

Mission Statement and Core Values Board Goals The Superintendent Superintendent Evaluation Roles and The Instrument Responsibilities

Superintendent Evaluation  Three things you know:  Three things you need to know: 1. 1. 2. 2. 3. 3. Superintendent Evaluation October 4, 2013 3

Mission Statement and Core Values Board Goals The Superintendent Superintendent Evaluation Roles and The Instrument Responsibilities

Queensbury Union Free School District Mission Statement: Empower all students to be lifelong learners inspired to pursue their dreams and contribute to the global community. Core Values: We believe that: Everyone has inherent worth.  People are responsible for their choices.  Every person is unique and has a gift or talent.   Valuing diversity makes the community stronger. Honesty is essential for trust and integrity.   Community flourishes when all individuals participate and contribute.  Lifelong learning is essential for a meaningful life.  Persistence and hard work are attributes of meaningful achievement. Year adopted: 2004 Year renewed: 2013 Superintendent Evaluation October 4, 2013 5

Mission Statement and Core Values The Superintendent Board Goals Superintendent Evaluation Roles and The Instrument Responsibilities

“Organization performance and CEO performance are the same. Evaluation of one is evaluation of the other.” “Accountability can be gravely damaged when the two are viewed differently.” (Carver, 2006, p. 168) Superintendent Evaluation October 4, 2013 7

Queensbury UFSD Board of Education Goals All students will …  … be involved with extra-curricular and service activities either in or out of school.  … have literacy skills on or above grade level in all curriculum areas.  … develop dream plans and make progress toward reaching their dreams each year.  … graduate from high school able to meet or exceed local and state standards for college and career readiness. The district will…  … safeguard its educational, financial and structural assets as well as its reputation for transparency in accordance with the community’s input and expectations. Superintendent Evaluation October 4, 2013 8

Superintendent Evaluation October 4, 2013 9

“…‘the well intentioned in full pursuit of the irrelevant.’” (Carver, 2006, p. 33) Superintendent Evaluation October 4, 2013 10

Examples of Measurement Superintendent Evaluation October 4, 2013 11

Examples of Measurement Superintendent Evaluation October 4, 2013 12

Examples of Measurement Superintendent Evaluation October 4, 2013 13

Most Important Functions for Improving Student Achievement  Setting a vision, goals, focus, expectations and educational plans  Providing data driven instruction through assessments/benchmarks (Snapshot, 2012, p. 36) Superintendent Evaluation October 4, 2013 14

Mission Statement and Core Values Board Goals The Superintendent Superintendent Evaluation Roles and The Instrument Responsibilities

The Superintendent Evaluation  Considered to be one of the most important functions of the BOE.  Mandated by law [NYCRR 8 NYCRR 100.2(o)(1)(vi)] to be conducted annually.  Format, Instrument and timelines to be determined locally; the Superintendent’s contract may supersede any locally derived format, instrument or timelines, including processes or procedures if it is so outlined in the Supt.’s contract.  The evaluation instrument/procedures must be filed in the District office by September 10 each year. Superintendent Evaluation October 4, 2013 16

Guiding Principles of the Evaluation System Be evidence-based – valid and reliable  Have set benchmarks agreed upon in advance  Be transparent  Foster a board/superintendent culture of  collaboration and trust Be comprehensive but not overly complex  Be both formative and summative  Include multiple measures  Have well-defined timelines  Provide ongoing feedback to the superintendent  Aligned to BOE Goals  Be flexible enough to allow for adjustments  Superintendent Evaluation October 4, 2013 17

Factors that Prevent Adoption of a Quality Evaluation System  Takes time to plan and execute  Narrows focus – which sometimes worries board members that new goals cannot be raised  Training for board members takes time  Research on evaluation of superintendents – slow to emerge Superintendent Evaluation October 4, 2013 18

Three Common Ways in Which Boards Add Superfluous Evaluative Criteria Unstated expectations 1. Generic personnel evaluation forms 2. Personal objectives that the CEO developed 3. (Carver, 2006, p. 171) Superintendent Evaluation October 4, 2013 19

Potential Outcomes of a Flawed Evaluation Format  Overweighs management vs. leadership  Provides for minority opinions  Ad hoc expressions of frustrations  Weakens vs. strengthens the Board-Superintendent relationship  Based on opinions vs. evidence Superintendent Evaluation October 4, 2013 20

Nothing has greater impact on the Superintendent’s performance than the performance of the Board. Board Performance + Superintendent Performance = Governance Team Optimal Performance = District Success Superintendent Evaluation October 4, 2013 21

Board Characteristics “Eighty-five percent of the boards rated as ineffective had members who typically served six years or less.” (Snapshot, 2012, p. 32) Superintendent Evaluation October 4, 2013 22

Mission Statement and Core Values Board Goals The Superintendent Superintendent Evaluation Roles and The Instrument Responsibilities

Mission Statement and Core Values The Board Goals Superintendent Superintendent Evaluation Roles and The Instrument Responsibilities

Boards and NYSSBA Code of Conduct Criteria Board members recognize that their primary function is to establish policy Board members base decisions upon available facts in each situation Board members keep matters confidential Board members work in a spirit of harmony and cooperation Board members welcome and encourage active involvement of stakeholders Board members uphold the majority decision Superintendent Evaluation October 4, 2013 25

Boards and NYSSBA Code of Conduct Criteria 1. Board members uphold the majority decision 2. Board members work in a spirit of harmony and cooperation 3. Board members base decisions upon available facts in each situation 3. Board members welcome and encourage active involvement of stakeholders 4. Board members keep matters confidential 5. Board members recognize that their primary function is to establish policy Superintendent Evaluation October 4, 2013 26

Analysis “Snapshot VII reported that forty-six percent (46%) of superintendents planned to retire by 2013. The 2012 survey results show that 30% or nearly 130 superintendents plan to retire by 2016.” (Snapshot, 2012, p. 21) Superintendent Evaluation October 4, 2013 27

Recruitment of School Leaders “Jonathan J. Cooper reported, ‘… school districts are finding it harder to recruit and retain superintendents as the job becomes more complex, time-consuming and political, experts say. As baby boomers retire from the superintendent jobs, districts are finding few candidates willing to take the top post.’” (Snapshot, 2012, p. 21) “Large numbers of retirements, increased expectations, and mounting political pressures have resulted in a diminished talent pool for school superintendents (Karmler, 2009, p. 115) .” Superintendent Evaluation October 4, 2013 28

Queensbury Union Free School District Superintendent of Schools Evaluation Timeline Board and Superintendent approve goals for 2012-13. Superintendent Agree on form, Board approves submits Interim Annual format and Superintendent’s Self-Appraisal Evaluation Evaluation evaluation Evaluation to the Board process Sep. 10, 2012 Jan. 14, 2013 May 3, 2013 May 28, 2013 June 3, 2013 Sep. 9, 2013 Jan. 13, 2014 Apr. 7, 2014 May 12, 2014 Board and Superintendent Board review Superintendent Interim and discussion of submits approve goals Evaluation Superintendent’s Self-Appraisal to for 2013-14 Evaluation the Board Agree on form, format and evaluation process Superintendent Evaluation October 4, 2013 29