SUNLI GHT CONTRACT TRACKI NG SYSTEM CONTRACTS AND LEGAL AFFAI RS - PowerPoint PPT Presentation

Jul 07, 2023 •105 likes •178 views

CONTRACTS AND LEGAL AFFAI RS DEPARTMENT SUNLI GHT CONTRACT TRACKI NG SYSTEM CONTRACTS AND LEGAL AFFAI RS TEAM: DELISLE WARDEN INTERIM GENERAL COUNSEL AND CHIEF OF STAFF BRANDI HOWARD LEGAL COORDINATOR EFFECTIVE: FEBRUARY 7, 2020 1

CONTRACTS AND LEGAL AFFAI RS DEPARTMENT SUNLI GHT CONTRACT TRACKI NG SYSTEM CONTRACTS AND LEGAL AFFAI RS TEAM: DELISLE WARDEN – INTERIM GENERAL COUNSEL AND CHIEF OF STAFF BRANDI HOWARD – LEGAL COORDINATOR EFFECTIVE: FEBRUARY 7, 2020 1
COLLABORATI ON & NEXT STEPS • COLLABORATI ON: With the support of Chancellor Stanback Stroud and GC Warden, the Contracts and Legal Affairs team worked with the District Information Technology team to identify an existing system that will support the vision of making our contract tracking system transparent. • NEXT STEPS : Legal Coordinator will schedule a hands-on training that will take place in the District Board Room the week of March 16 th . 2
SUNLI GHT – CONTRACT TRACKI NG SYSTEM ( “CTS”) OVERVI EW STEP # 1 STEP # 2 STEP # 3 I nitiator uploads Sunlight CTS Legal Coordinator agreement for generates a ticket reviews the legal review via number used for submission and Sunlight - CTS tracking legal assigns the ticket review comments, to General Counsel edits, and approval for review STEP # 4 STEP # 5 STEP # 6 General Counsel Less than $50K I nitiator notified via reviews/ edits/ • Ticket Status email alert/ CTS that approves contracts. Updated to the contract is closed/ resolved approved. Updates are communicated via I nstructions related More than $50K Sunlight CTS to contract execution • The ticket communicated via remains active I nstructions related to notes. pending BOT next steps are outcome communicated via Sunlight CTS 3
SUNLI GHT – CONTRACT TRACKI NG SYSTEM “CTS” OVERVI EW 4
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CONTRACTS AND LEGAL AFFAI RS DEPARTMENT SUNLI GHT CONTRACT TRACKI NG SYSTEM contracts@Peralta.edu 6

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