State Revolving Fund (SRF) 2015 Workshop
Agenda • S RF Overview • Benefits in new process • Overview of pre-application steps • Pre-qualification form and pre-application meeting • BREAK • Proj ect Needs Assessment • S elf-certification • Grant assistance • Questions and evaluations • Consultation 2
S t at e Revolving Fund Program • Low interest loan program to finance the design and construction of public drinking water and wastewater infrastructure proj ects. • Direct loans for proj ects up to $2.5 million • Leveraged loans for proj ects greater than $2.5 million • Loan terms up to 30 years • Loan application deadlines: Jan. 15, Feb. 15, April 15, June 15, Aug. 15, Oct. 15, and Nov. 15. 3
S RF process improvement Lean Initiative Dec. 2012 to address: • Time and data entry error on eligibility survey. Elect ronic survey developed in 2013 reduced by 120 hours. • Unclear expectations and guidance for borrowers. Updat ed mat erials t o simplify requirement s. • Redundant information requested and reviewed. S t reamlined applicat ions and forms. • Unliquidated federal dollars due to stagnant proj ects. Pre-qualificat ion and pre-applicat ion st eps. • Different systems and tracking methods increased hand-offs. Int egrat ed syst em coming t o reduce hand-offs and improve communicat ion. 4
S RF f ut ure st at e changes • Eligibility Survey. • SRF agencies screen applicants/projects prior to application submission. Mandatory pre-qualification form and pre-application meeting. • Project Needs Assessment (PNA) reduces redundancies in PER, TMF, design, and loan application. Offers self certification design for eligible portions. Incorporates TMF questions for drinking water proj ects. • Required pre-application steps. • Planning grants and design and engineering grants. Increased grant limits to assist application requirements (PNA, environmental, and design). Conditions to continue proj ect via S RF loan program. • Added application deadlines and revised loan application . • Integrated system. 5
S RF applicat ion st eps Loan Eligibility Public Meeting Application Survey Environmental Resolution Project obtains Loan Approval approvals Pre- Qualification -PNA Preliminary Form Plans and -TMF* Effluent Limits Pre-Application Specifications (PELs) -Public meeting Meeting Approval - Environmental Site Application resolution (SA) Loan Execution Qualifies to -Division accepts Planning apply SRF loan design (SA and Grant Process Design program PDR) Report (PDR) Owner bids project Project Needs Assessment Construction Plans and (PNA) begins Specifications Environmental (may submit with Determination loan application) Technical, Managerial, Financial (TMF)* Design and Design submittals Engineering *TMF required for drinking water proj ects only. Grant ** **Issued after review of PNA and amount TBD based on proj ect scope. 6
Pre-applicat ion st eps • Applicant completes annual Eligibility S urvey. • Applicant completes Pre-Qualification Form. • S RF agencies convene pre-application meeting with applicant to review Pre-Qualification Form. • If S RF agencies agree to accept application: If applicant meets criteria, S RF agencies make Planning Grant recommendat ion. Applicant must submit PNA to division for technical review. S ite location, PELs, PDR and/ or BDR must be submitted to the division for technical review. All technical and environmental issues must be resolved before loan application is accepted. Applicant has green light to apply! 7
Loan Eligibility Public Meeting Application Survey Environmental Resolution Project obtains Loan Approval approvals Pre- Qualification -PNA Preliminary Form Plans and -TMF* Effluent Limits Pre-Application Specifications (PELs) -Public meeting Meeting Approval - Environmental Site Application resolution (SA) Loan Execution Qualifies to -Division accepts Planning apply SRF loan design (SA and Grant Process Design program PDR) Report (PDR) Owner bids project Project Needs Assessment Construction Plans and (PNA) begins Specifications Environmental (may submit with Determination loan application) Technical, Managerial, Financial (TMF)* Design and Design submittals Engineering *TMF required for drinking water proj ects only. Grant ** **Issued after review of PNA and amount TBD based on proj ect scope. 8
Eligibilit y S urvey • S urvey must be completed annually. If a survey is not submitted, the entity will not be included on the Proj ect Eligibility List the following year; will delay funding significantly. • Annual updates will be detailed in the instructions. • Capital Improvement Needs section: Check ALL actual needs and provide estimated costs. Boxes not checked means those items will not be included on the eligibility list; which means they could not be included for funding. • Form can be completed either online or on the computer and must be submitted electronically (either through the internet or via email). • Hand written forms will not be accepted. • Contact Erick Worker (303) 692-3594 erick.worker@ state.co.us 9
Loan Eligibility Public Meeting Application Survey Environmental Resolution Project obtains Loan Approval approvals Pre- Qualification -PNA Preliminary Form Plans and -TMF* Effluent Limits Pre-Application Specifications (PELs) -Public meeting Meeting Approval - Environmental Site Application resolution (SA) Loan Execution Qualifies to -Division accepts Planning apply SRF loan design (SA and Grant Process Design program PDR) Report (PDR) Owner bids project Project Needs Assessment Construction Plans and (PNA) begins Specifications Environmental (may submit with Determination loan application) Technical, Managerial, Financial (TMF)* Design and Design submittals Engineering *TMF required for drinking water proj ects only. Grant ** **Issued after review of PNA and amount TBD based on proj ect scope. 10
Pre-qualif icat ion f orm S ection 1 - Executive summary PROJECT S ection 2 - Purpose and need ENVIRONMENTAL S ection 3 - Proposed selected alternative FINANCIAL S ection 7 - S chedule and F ACILITY PLANNING intended design review 11
Pre-qualif icat ion f orm PROJECT Section 4 - Area ENVIRONMENTAL description, map, federal FINANCIAL permits, cultural resource, growth, and F ACILITY PLANNING threatened or endangered species/ habitat. 12
Pre-qualif icat ion f orm PROJECT ENVIRONMENTAL Section 5- Revenue pledge, FINANCIAL proj ect costs, current revenues, expenses, F ACILITY PLANNING assets, liabilities, revenues, grant assistance operating and maintenance costs. 13
Pre-qualif icat ion f orm PROJECT ENVIRONMENTAL FINANCIAL Section 6 - Population and F ACILITY PLANNING equivalent residential taps (ERT)/ single family equivalents (SFE). 14
Pre-qualif icat ion review Financial analysis SRF eligibility assessment Preliminary environmental determination • Credit worthiness • Water quality and public health Determination may change based on PNA requiring further action by • Legal authority • Affordability owner. • Proj ect budget • Compliance • Financial need • S ource protection and conservation • S ocioeconomic trends • S ustainability indicators • Water and sewer rates 15
Pre-applicat ion meet ing • Mandatory meeting with S RF agencies to discuss pre- qualification review will be conducted 4-6 weeks after the pre-qualification form is submitted. • Discuss financial analysis, S RF eligibility, and preliminary environmental determination. • Learn about loan types and grant assistance. • Discuss application and loan approval process. 16
S RF primary requirement s Planning and Design • Architectural and Engineering (A/ E) Procurement * • Environmental review - PNA • Proj ect cost and effectiveness evaluation – wastewater proj ect only ** • Proj ect water and energy efficiency analysis – wastewater proj ect only ** Loan agreement • General Accepted Accounting Principles (GAAP) compliant* • Fiscal S ustainability Plan (FS P) – wastewater proj ect only* Plans and specifications • Davis-Bacon • American Iron and S teel • Disadvantage Business Enterprise • Debarment and suspension *effect ive Oct . 1, 2014 **effect ive Oct .1, 2015 • Occupational safety and health 17
Af t er t he pre-applicat ion meet ing • Entity will receive a pre-qualification review letter from the division. S RF application recommendation. Grant assistance recommendation. • Proj ects approved to apply can begin working on the proj ect needs assessment and environmental checklist. 18
Loan candidat e • Governmental agency • Voter authorization in place • Resolved parity issues • Resolved TABOR issues • Ability to pledge appropriate revenue • Three month operations and maintenance reserve • Environmental issues mitigated • Approved technology 19
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