Staff Meeting November 6, 2012 1 00 1:00 p.m. 2:00 p.m. 2 00 SEB - - PDF document

11/7/2012 1

Staff Meeting

November 6, 2012 1 00 2 00 1:00 p.m. – 2:00 p.m. SEB 2099

November 6, 2012

11/7/2012 2

Today’s Agenda

• 1. Opening Remarks and Welcome
• 2. Approval of Agenda
• 3. Approval of Minutes – April 27, 2012
• 4. Faculty Updates

a. International Composites Research Centre (Jeff Wood) b. Fraunhofer Project Centre (Frank Henning/Tobias Potyra) b. Emergency Continuity Planning/Power Outage (C. MacDonald) c. Workplace Culture & Engagement Survey (C. MacDonald) d. United Way (C. MacDonald) e. Future of All Staff Meetings

• 5. Announcements/Reminders

6 Other Business

• 6. Other Business
• 7. Adjournment

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Western is solving Canada’s manufacturing challenges

International Composites Research Centre ICRC Staff ICRC Staff

• Brigitte Kok Madsen

Administrative Assistant

• Josh Jahn

Research Technician

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It’s a breakthrough partnership that will add innovation back to industry.

• Vanja Ugresic

Research Engineer

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Fraunhofer Project Center for Composites Research at

Western University FPC@Western

A joint venture between Western University (UWO), London (Ontario), Canada

and

Fraunhofer Gesellschaft, Munich, Germany with its Institute for Chemical Technology (ICT), Pfinztal, Germany

In cooperation with

Approach

In an international market of composite materials, regional demands need to be fulfilled

Material Process Part

• Grades of raw

materials vary locally

• Requirements are

given by the regional market

• Shipping of sample

materials is budget and time consuming

• Processes are adapted

to regional materials and part design

• Conversion of

technology needs to be developed

• Shipping of processes

is not possible

• Part design varies in

the different markets

• Requirements vary in

the different markets

• Shipping of molds is

budget and time consuming

Fraunhofer Project Center for Composites Research at Western University

In cooperation with

11/7/2012 4 Twin Regions

Transatlantic Cooperation

Joint Expertise for Local Demands Both entities being situated in the heart of automotive areas will jointly work on composite technologies adapted to the local demands of each region’s industry. The activities of both research entities will utilize and increase the expertise to accelerate composite innovations as lightweight solutions.

In cooperation with

R li ti f i d t i l

Applied research with industry

Bridging the gap in the knowledge chain

• Basic research on fiber matrix phenomena
• Process and material development
• Scientific research on intermediate level
• Transfer from basic research to industrial scale
• Realization of industrial processes
• Application of developed innovative processes
• Optimization of existing processes and materials

collaboration collaboration with FPC@Western collaboration with industry

p

• Simulation and Design
• Investigation of fundamental interests

collaboration with universities

In cooperation with

11/7/2012 5 Collaboration with Western: International Composite Research Center (ICRC)

F ndamental

ICRC FPC@Western

Fundamental Research Education of PhD students Educationg of Master students Network of Academia and Applied Research Training of students Training of Industry Expertise on Composite

Composite Materials and Technologies

Academia and Science Composite Technologies

Industrial Clients

In cooperation with

Compression Moulding Technology Equipment @ FPC

– Hydraulic Dieffenbacher press with a maximum clamping force of a maximum clamping force of 2500tons – Table size of 3m x 2m – Active parallelism control – Processing of LFT‐D, GMT, SMC, D‐ SMC, HP RTM, Compression RTM – Processing features for In‐Mould Coating, Foaming – Heating and Cooling of mould by water and by oil

In cooperation with

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Sheet Moulding Compound (SMC) Equipment @ FPC

– Sheet Moulding Compound (SMC) (SMC) – Direct Sheet Moulding Compound (D‐SMC) – Sheet width from 400mm to 800mm – Completely housed processing line for reduced emissions and controlled emissions and controlled processing temperature – Maximum throughput 500kg/h

In cooperation with

Long Fiber Reinforced Thermoplastics Equipment @ FPC

– LFT‐D processing line, 2 extruder technology (Dieffenbacher technology (Dieffenbacher process) – Compounding twin screw extruder with 60mm diameter, mixing twin screw extruder with 75mm diameter – Oven for pre‐heating of local continuous reinforcement continuous reinforcement structures (Tailored LFT technology) or GMT

In cooperation with

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Where to find us Location

Adva Hwy 401 (East) anced Ave (Pvt) FPC@We FPC@West ster ern 2520 Advanced 2520 Advanced Ave Ave (Pvt) (Pvt) London London, ON, , ON, N6M-0E1 N6M-0E1 Canada Canada Phone: Phone: 519-661- 519-661-21 2111 11 ext ext 86435 86435 Hwy 401 (West) to Windsor to Toronto Exit 194 Veterans Memorial Pkwy London Airport

In coperation with

Emergency Continuity Planning

General Recommendations

• 1. Emergency Operations Control Group (EOCG) for

Engineering be created; this team will be the primary responders in any emergency situation in progress

• 2. A “command hub” be developed for all faculty, students,

and staff to receive incident updates: Location: DILLON ATRIUM, CMLP Back‐up Location: ALUMNI HALL

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• 3. An email distribution list reach a broader group of people

i.e., engallnotices@uwo.ca includes all faculty, staff, graduate students, post docs, visitors, student staff and emeritus ** does not include undergraduate students

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Emergency Continuity Planning

General Recommendations

• 4. Fire Warden team have broader responsibilities (i.e., not

just activated during a fire alarm, but to assist with just activated during a fire alarm, but to assist with building evacuation in any incident) in progress

• Fire Warden team reports to Mike Gaylard during

an emergency

• Walkie talkies will be distributed to some fire

wardens to improve communications

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Emergency Continuity Planning

General Recommendations

• 5. First response should NOT be to send staff home; all staff

should report to work and/or the “command hub” for the should report to work and/or the command hub for the start of their regular shifts, unless a communication from the Dean’s Office is issued stating otherwise.

• Dean/Director of Admin – authority to send employees home

and cancel Faculty events

• Associate Dean (Academic) – authority to cancel

undergraduate classes

• Department Chairs – authority to cancel graduate classes and

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p y g department‐level events

• Class cancellations policies must be followed (as per the WE‐

AODA plan)

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Emergency Continuity Planning

General Recommendations

• 6. Once decision is made to send staff home for the

remainder of the day, it is expected that a skeleton staff crew remain (as long as deemed safe; if not safe, an off‐ crew remain (as long as deemed safe; if not safe, an off site location will be used).

• Members of the EOCG
• Necessary technical staff and ITG team
• Deans, Chairs, Directors, Associate Directors, Administrative

Officers, Communications staff

• 7. Dean’s back up (for decisions made in #5) – Associate Dean

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(Research & Graduate)

• 8. Director of Administration back up (for decisions made in

#5)– Associate Director (External Services) & Coordinator, Faculty & Staff Relations

Emergency Continuity Planning

Other Recommendations All in progress...

• emergency lighting improvements

emergency lighting improvements

• flashlights purchased and available
• critical research areas identified to determine needs

(emergency power for freezers, experiments, etc)

• emergency screens maintain power (Visex and/or EK3)
• better communication practices with IPB, UWO Police, and

Western’s EOCG team are being investigated/evaluated

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• review underway to identify priority IT services that need

to remain operational

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Survey Context

• Significant senior leadership change:

President Provost VP External VP Research President, Provost, VP External, VP Research and Vice Provost International, several new Deans, Chairs, and Administrative Leaders

• Changing government priorities
• Challenging strategic directions

Challenging strategic directions

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Culture:

shared set of beliefs & values, reinforced by symbols & structure , manifested in the way

Engagement:

emotional & intellectual commitment to work,

• rganization & its success;

willingness to devote manifested in the way people think and act ( 1) discretionary effort, people find meaning in their work (2)

Do we have workplaces where people...

• feel encouraged to introduce new ideas,

innovate & take risks?

• are excited & committed to their work?
• 1. Best Practices ‐‐‐ Employee Retention, “Organizational Culture and Retention” (2000)
• 2. The Conference Board of Canada. “Employee Engagement: Review of Current Research and Its Implications” ( 2006)

Impact:

Workplace Culture & Engagement Matter

• individual and organizational performance
• recruitment & retention
• teamwork/collaboration
• individual well‐being

Source: K. Cameron & R. Quinn. Diagnosing and Changing Organizational Culture.(1999).

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• We want Western to be a great place to work
• Purpose

WE Speak: Faculty & Staff Survey 2012 Purpose

• Purpose…

– Give every faculty & staff an opportunity to express views about their day‐to‐day work experience at Western – Identify what is working well, and where there is an

• pportunity for improvement

– Inform the strategic plan as it undergoes renewal – Encourage dialogue and action planning to improve the – Encourage dialogue and action planning to improve the work experience within a work Unit/Department, Faculty/Division, or Western‐wide – Provide a benchmark to measure our progress over time

Measurement Cycle

Develop Survey Spring 2012

Engaged People and Productive Workplace

Spring 2012 Deploy Survey Nov/Dec. 2012 Repeat Survey Nov/Dec. 2015 Report Results March 2013 Action Planning & Implementation 2013‐2015

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Confidential Survey Administered by Metrics@Work

• Metrics Work ‐ located in St.

Catharines, Ontario

• Previously operated out of
• Previously operated out of

Brock University.

• Academic leader of the

Survey Service ‐ Dr. John Yardley

• Conducted many public and

some higher education engagement surveys For engagement surveys. For example Sick Kids, Wilfred Laurier, currently working with York University

WE SPEAK: Faculty & Staff Survey 2012

• Participation is voluntary
• The survey is confidential
• The scale is 7 points from

strongly agree to strongly disagree

• Three open‐ended

questions

• Both web‐based and

paper option

• Takes 20‐30 minutes to

complete

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Example Question About Your Role Role Clarity

a) I know what tasks and duties I am accountable for in my role. b) I know what outcomes or results I am expected to achieve in my role. c) Overall I am clear about what is expected of me in c) Overall, I am clear about what is expected of me in my role

a) There is good teamwork and cooperation with my

Example Question Work Unit/Department Collaboration

) g p y Work Unit/Department b) I feel that my contribution is valued by the people that I work with c) Overall, I am satisfied with how I interact others in my Work Unit/Department Work Unit/Department

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a) Knowing what I know now about Western University, I would apply here again

Example Question Organizational Engagement

University, I would apply here again b) Western University cares about Staff and Faculty c) I would not leave Western if an equivalent job

• pportunity became available elsewhere

Survey Reports – March 2013

Western‐Wide

President/Vice President

• Protect anonymity

d fid i li

President

Faculty/Division

Vice Presidents/ Vice Provosts/Deans/AVP

Department/School

and confidentiality

• No reports produced

for group with 7 or less people

• Report provided to

leader and next level up leader

p /

Chair/Directors

up leader

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United Way

• Western United Way Campaign target is $727,000, an increase
• ver the 2011 target of $650,000
• $15,330 was raised by Western Engineering last year
• Early Bird Draw is based on pledge envelopes received by

November 9th; prizes are listed at http://unitedway.uwo.ca

• United Way is the largest non‐governmental agency funding

social services in the London and Middlesex County community

• 1 Londoner in 16 is on welfare

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1 Londoner in 16 is on welfare

• 1 in 5 children in London live below the poverty line
• 1 in 5 Londoners is an immigrant, and many need

assistance to find lasting and meaningful jobs

• “How We Help” www.uwlondon.on.ca

United Way

Western Sponsored Employee: Bev Zupanic (Registrar’s Office) Western Engineering Coordinator: Dr. Mike Bartlett (CEE) Please give pledge forms to: Paul Sheller (Finance & Stores) Christina MacDonald (Dean’s Office) Sarah Williams (Dean’s Office) UPCOMING EVENTS

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UPCOMING EVENTS Whack, Hammer & Smash Away – November 13, 2012 12:00 – 2:00 PM CMLP Room 63

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Future of All Staff Meetings Table Dialogue

• Objective: To gather your feedback on the

information shared and structure of the current meetings and to gather your ideas on the structure and format of future meetings.

• Goal: To restructure the meetings based on the
• Goal: To restructure the meetings based on the

feedback we receive from the table dialogues to meet the needs of all staff.

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Future of All Staff Meetings Table Dialogue

• Move into groups based on letter given to you on

your way into the meeting (A, B, C, D, E, F, G, H)

• Identify Group Recorder
• The person who will record notes from the

p group is the person whose birthday is closest to today’s date.

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Table Dialogue

• Go around the table for introductions (5

minutes)

• Name, Role, Department
• “If I had this Saturday all to myself, I

would spend my time….”

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Table Dialogue

i)

Current All Staff Meetings (10 – 12 minutes)

• When you review the list of previous
• When you review the list of previous

agenda items presented at the All Staff Meetings since 2009, what items did you find helpful and why?

• What is an example of an agenda item
• What is an example of an agenda item

that was not so helpful and why?

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Table Dialogue

ii)

Future All Staff Meetings (10 – 12 minutes)

• What future topics would you like to see

What future topics would you like to see covered as part of the agenda of the All Staff Meeting?

• Who would you like to see as suggested

speakers at future All Staff Meetings?

• We currently hold two All Staff Meetings per
• year. How many meetings should be organized

each year and why?

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Announcements/Reminders

• Fall Preview Day – November 17, 2012 from 9:00 a.m. –

3:00 p.m. CEAB Visit No ember 18 20 2012

• CEAB Visit – November 18 – 20, 2012
• IQAP – November 21 – 23, 2012
• Fall Awards Ceremony – November 29, 2012 at 5:30 p.m.
• Montreal Memorial Event – December 6, 2012 at 11:00

a.m.

• Faculty Council – December 6, 2012 at 12:30 p.m.

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Announcements/Reminders

• Faculty & Staff Holiday Dinner & Dance - Westhaven Golf

and Country Club – December 7, 2012 Holida Famil Skate Night Thompson Arena December

• Holiday Family Skate Night - Thompson Arena – December

13, 2012

• Holiday Closure: December 24, 2012 – January 1, 2013
• Western Engineering Competition – Jan 11, 12, 13, 2013
• Iron Ring Information Session for graduating students –

February 14, 2013 at 12:30 p.m.

• Iron Ring Sizing, Fee Payment ($15.00) etc – March 7,

2013 from 12:30 to 4:00 pm (CMLP Atrium)

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Announcements/Reminders

• March Break Open House – Saturday, March 9, 2013 –

9:00 a.m. to 3:00 p.m. Iron Ring Si ing Fee Pa ment ($30 00) etc March 15

• Iron Ring Sizing, Fee Payment ($30.00) etc – March 15,

2013 from 1:00 to 4:00 p.m. (Dean’s Office)

• Iron Ring Ceremony – March 23, 2013 at 11:00 a.m.

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Other Business

• Questions?

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