Special Reports Comprehensive Technology Plan 2018 Capital Project - - PowerPoint PPT Presentation

CLINTON CENTRAL SCHOOL DISTRICT

Board of Education Meeting October 11, 2016

Special Reports

Comprehensive Technology Plan 2018 Capital Project

Special Report

Comprehensive Technology Plan

Special Report

Background/Process

• NYS Smart Bond Referendum Statewide
• Clinton designated for $875K
• District Technology Plan (DTP) developed and approved
• Archi-Technology Consultants secured to assist in planning for

Smart Bond funds and larger capital project

• Comprehensive Technology Plan developed

○ BOE presentation 10.11.16

• Smart Schools Investment Plan Developed

○ BOE Presentation 10.25.16 ○ 30 day waiting period until approval

Special Report

Background/Process

• Smart Schools Investment Plan (SSIP)

○ Developed with multiple stakeholder input ○ Aligned with CTP, DTP, and the 2018 Capital Project ○ BOE Presentation 10.25.16 ○ 30 day waiting period until Board approval ○ Public Hearing at November BOE Meeting ○ Formal BOE approval of SSIP at December BOE Meeting ○ Submission of SSIP to NYS in January 2017

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Clinton Central School District

Comprehensive Technology Planning (CTP) Executive Summary Draft

October 11, 2016

Presented to Clinton CSD Board of Education

Comprehensive Technology Planning

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CTP Overview

Introduction: Comprehensive Technology Plan Overview Current State: Technology Conditions Survey (TCS) Results Future: Clinton CSD Goals and Objectives Roadmap: The Comprehensive Technology Plan (CTP) CCSD’s New Reality: A Student’s Perspective Discussion: Questions and Comments

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Introduction: Comprehensive Technology Plan (CTP) Overview

Comprehensive Technology Planning

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CTP Overview

The district has developed its Instructional Technology Plan (ITP) which establishes District Technology Goals to which all subsequent funding plans must align.

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CTP Overview (cont.)

Archi-Technology conducted a Technology Conditions Survey (TCS) that encompassed all the district’s technology infrastructure and systems.

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CTP Overview (cont.) Archi-Technology worked closely with the district to develop a ten-year Comprehensive Technology Plan that provides actionable plans with estimates and funding sources.

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Current State: Technology Conditions Survey (TCS) Results

Comprehensive Technology Planning

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The Complete TCS Report

Delivered on Sept. 17, 2015, the complete Clinton CSD TCS Report contains: 1. Executive Summary 2. Building-specific Current Technology Conditions 3. Building-specific Recommended Improvements 4. Building-specific TCS Sheets 5. Rough Order of Magnitude (ROM) Estimate

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The Technology Conditions Survey

Archi-Technology LLC’s Role

• Independent Technology Consultants with more than 20 years

experience with technology infrastructure in educational settings.

• Conducted objective Technology Conditions Surveys (TCSs) on all

district buildings.

• Assisting the District with the development and administration of

the SSIP and other related technology plans.

• Help maximize the various funding sources available to

cost-effectively meet the District’s five-year technology goals.

—continued—

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The Technology Conditions Survey

• Technology Conditions Surveys (TCS) form an objective foundation
• f information about the state of CCSD’s current technology

infrastructure and select IP-connected systems.

• All (3) district buildings were surveyed in August 2015.
• Emphasis placed on technology infrastructure (Cabling and

Pathways) and Telecommunications Rooms (TRs) although other IP-connected systems also surveyed.

• The final TCS Report with findings, recommendations, and Rough

Order of Magnitude (ROM) budgets delivered to district Dec. 17, 2015.

—continued—

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TCS Report: Sample Pages

ROM Estimates TCS Survey Pages Conditions & Recommendations

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TCS Report: Deficiencies Overview

• Technology Infrastructure: No redundancy for the internet or

voice-service provider’s fiber optic cabling.

• TRs: Issues with size, security access, power, grounding and cooling.
• Data Network, Network Security & Monitoring:

There are no terms of use policies in effect.

• Telecommunications Services, Internet Service Provider:

There are no internet or voice redundant services.

• Security System: Limited video surveillance coverage, outdated

equipment, and no intrusion alarm or door monitoring capabilities.

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Future State: Clinton CSD Goals and Objectives

Comprehensive Technology Planning

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CCSD: Mission, Vision and Strategic Goals

Mission Clinton Central School proudly educates and empowers students to realize their potential and become thoughtful, contributing members of society. Vision That students are prepared through engaging, meaningful and challenging learning opportunities delivered by motivated and inspired professionals, and supported through collaborative partnerships with family, businesses, civic organizations, and institutions of higher education.

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CCSD: Mission, Vision and Strategic Goals (cont.) Six District ‘16 - ‘17 Strategic Goals Instruction and Pedagogy 1. The BOE will support the collaborative development of a vertically and horizontally aligned guaranteed and viable curriculum in all grade levels and content areas K-12, with a focus on the use of instructional best practices and strategies that richly engage all students. 2. The BOE will support the refinement of Response to Intervention services to ensure that the District provides each student with instructional support to foster academic, social, and emotional growth.

—continued—

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CCSD: Mission, Vision and Strategic Goals (cont.)

Six District ‘16 – ‘17 Strategic Goals (cont.)

Communication 3. The BOE will support the development of a communications plan or strategy that supports ongoing substantive parent and community engagement. 4. The BOE will support the development of an effective definition of Clinton School District "Brand" and strategies that will effectively communicate this “Brand” to the larger community and region.

—continued—

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CCSD: Mission, Vision and Strategic Goals (cont.)

Six District ‘16 – ‘17 Strategic Goals (cont.)

Facilities 5. The BOE will support the development and implementation of a five-year facilities plan including future capital projects and ongoing maintenance. Financial Management and Planning 6. The Board of Education will support the refinement of the strategic financial plan to ensure financial stability of the District.

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CCSD Instructional Technology Plan (ITP)

District ITP ‘16/’17 Submission Overall Objective To provide our students and teachers with the ability to utilize technology in a way that meets the demands of the current technological world we live in, and prepare them for the future.

—continued—

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CCSD ITP (cont.) ITP ‘16 – ‘17 Past Accomplishments

• Formation of a new Technology Committee
• Adoption of ISTE standards
• Affirmed movement into cloud computing.
• Advanced the collaborative nature of Google apps for education.
• Clarified funding priorities.
• Completed network inventory of current assets; implemented the

first 2 of 5 leases related to a hardware-replacement cycle.

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CCSD ITP (cont.) District ITP 2016 – 2017 ITP Long-Range Goals 1. One-to-one computing using Google Apps in the cloud, and the use of learning management systems. 2. Understanding and implementing ISTE Standards across all grade levels. 3. Implement a Hardware replacement plan that provides a sustainable method for maintaining and providing necessary technology hardware. 4. Development of a professional plan for SMART bond investment integrated along with a five-year facilities and financial plan.

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CCSD ITP (cont.) District-wide Gaps Between Current Conditions and Goals 1. Connectivity as it relates to Wireless Access points and bandwidth. 2. Network design and capacity. 3. Job-embedded Professional Development related to technology integration. This CTP addresses all three goals by taking a holistic approach to both identified gaps and goals, and available funding sources such as BOCES, E-rate, Smart Schools Bond Act allocation, etc.

—continued—

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CCSD ITP (cont.) Gaps Between Current Conditions and Goals (cont.)

• The CTP breaks the first two goals—Connectivity and Network—into

subgoals organized by funding source.

• The district will need to develop funding-specific plans to bridge the

gaps between current conditions and future vision.

• The third major goal—Professional Development for technology

integration—is addressed in the Action Plans for each CTP subgoal, all of which include Professional Development related items with appropriate funding sources.

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CCSD ITP (cont.) Bridging the gaps between Current Conditions and District Goals based on available resources (including SSBA funds) requires a strategic, comprehensive and holistic plan that accounts for:

• Technology infrastructure
• Systems and components
• Devices
• Stakeholders
• Funding sources (SSBA, Annual Operating

Budget, Annual Technology Leases, Grants)

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The Roadmap The Comprehensive Technology Plan (CTP)

Comprehensive Technology Planning

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CTP (cont.)

The district will develop and submit Specific Technology Plans based on funding source.

• SSBA: $875,221
• Capital Project: $2.5M
• BOCES: $850,000/year

+ 2% growth

• E-RATE: $384,000 (x)

(2) 5-Year windows: ‘17 – ‘22 & ‘23 – ‘28

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CCSD Technology Goals

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CCSD Technology Funding Plans

Goal Phase 1 SSBA Items $ Source

• Est. Cost

1.1 Upgrade HS Infrastructure (3 TRs/pathways/cable/fiber) [CTP Goal 1: Upgrade Technology Infrastructure] SSBA $737,483 1.1 Switches & Wireless Access Points [CTP Goal 1: Upgrade Technology Infrastructure] $137,738 SSBA Total $875,221

—continued—

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CCSD Technology Funding Plans (cont.)

Goal Phase 2 BOCES Items $ Source

• Est. Cost

4.1 Upgrade Teacher & Student Computing Devices ($87,500/year [x] 5 years) [CTP Goal 4: Upgrade Instructional Technology] BOCES Lease $437,500 4.2 Upgrade Projectors and Whiteboards ($37,500/year [x] 5 years) [CTP Goal 4: Upgrade Instructional Technology] BOCES Lease $187,500 Phase 2 BOCES Total $625,000

—continued—

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CCSD Technology Funding Plans (cont.)

Goal

Phase 3 2018 Capital Project Items $ Source

• Est. Cost

1.2 Upgrade ES & MS Physical Infrastructure

[CTP Goal 1: Upgrade Technology Infrastructure]

2018 Capital Project $625,750 6.1 Upgrade Paging System

[CTP Goal 6: Upgrade Distributed AV Systems]

$600,000 6.2 Upgrade Master Clock

[CTP Goal 6: Upgrade Distributed AV Systems]

$90,000 5.1 Upgrade Security Systems

Video Surveillance, Access Control, Intrusion Detection, ISMS Door Intercom

[CTP Goal 5: Upgrade Security Systems]

$790,000

—continued—

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CCSD Technology Funding Plans (cont.)

Goal

Phase 3 2018 Future Capital Project Items (cont.) $ Source

• Est. Cost

7.1 Upgrade District-wide Telephone System

[CTP Goal 7: Upgrade Phone System]

2018 Capital Project $150,000 3.1 Upgrade ES & MS Wireless Coverage & Capacity

[CTP Goal 3: Expand Coverage & Redundancy]

$159,000 3.2 Redundant Service Provider Infrastructure

[CTP Goal 3: Expand Coverage & Redundancy]

$15,000 2018 Capital Project-Related Total $2,429,750

—continued—

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CCSD Technology Funding Plans (cont.)

Goal

Phase 4 Device Refresh Items $ Source

• Est. Cost

4.1 Annual Staff & Student Computing Devices Refresh

[CTP Goal 4: Upgrade Instructional Technology]

BOCES $87,500 4.2 Annual Projectors & Whiteboards Refresh

[CTP Goal 4: Upgrade Instructional Technology]

$37,500 District Phase 4 Device Refresh Grand Total $125,000

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CCSD Technology Funding Plans (cont.)

Tech Funding Phase Five-Year Summary Total Funding Phase 1. Smart School Bond Act (SSIP1) $875,221 Phase 2. Total BOCES 5-Year Spend $4,250,000 Phase 3. 2018 Capital Project $2,429,750 Five-Year Technology Budget Grand Total $7,554,971

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CCSD’s New Reality: A Student’s Perspective

Comprehensive Technology Planning

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CCSD New Reality

Ability for:

• Anywhere, anytime

learning

• Assessments at

anytime

• Collaborative

learning

• Interactivity with

students, teachers & courseware

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Questions and Discussion

Comprehensive Technology Planning

Special Report

2018 Capital Project Update

Special Report

Process

• Building Conditions Survey
• Prioritization of Items
• Facilities Plan (2018 Capital Project Scope)
• Financial Plan
• Facilities Committee Initial Scope (2015-2016)
• Faculty and Staff Input (June - September 2016)
• SMART School Bond Analysis
• Archi-Technology Concepts Integration
• Final Scope Determination

Special Report

Timeline

• September 27: SEQR Resolution
• October 5: Facilities Committee Meeting - Final Scope Review
• October 11: Special Board Meeting to Review Final Scope

Recommendation and determine timeline on public referendum on proposed 2018 Capital Project

• December 14 - Public Referendum
• January 2017 - April 2017 Detailed Project Plan Development
• May 2017 - Project Submitted to NYSED
• February 2018 - Project Approved by NYSED
• March 2018 - Construction Bids
• June 2018 - Construction Starts

Special Report

March Associates Architects

Capital Project Presentation

CLINTON CENTRAL SCHOOL DISTRICT

Board of Education Meeting October 11, 2016