South Durham Little League 2017 Annual Meeting Board of Directors - - PDF document

11/15/2017 1

South Durham Little League

2017 Annual Meeting

Board of Directors 2016-2017

• President – Jim Tarpey**

VP (President as of 7/2017) – Jamie Clegg Treasurer ! Bob Cole Secretary (interim VP) – Robin Bolte Jamie Clegg Mike Masinick Blake Norris Ken VanDine Safety Officer ! Mark Neill* Coaching Coordinator ! Tom Hickey Kyle Richardson Lamont Cannon PA ! Kylie Brockenfelt PA! Mackenzie Casey Jim Tarpey Anna Brodeur Interim Secretary – Holly Brown Karen Burgin Robin Bolte Ali Richard Adam Darnell*

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*resigned from BOD effective 10/30/2017 or earlier **resigned from Presidency effective the 7/2017 BOD meeting

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2016-2017 By the Numbers

785 Practices (includes All Stars) 450 Games (does not include All Stars) # Players 210 Fall 2016 (180 machine/kid, 30 T-Ball, 20 Juniors) 374 Spring 2017 (319 machine/kid, 55 T-Ball) 262 Fall 2017 (202 machine/kid, 28 T-Ball, 32 Juniors) 17 Facilities Utilized (including soccer fields, parks & RL Downey) 280 Rain Outs 8 injury reports, 1 claim

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President’s Report

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Highlights

• SDLL Boundary modification & establishment
• f games with new Cary-Morrisville LL
• Implementation of new league website
• Implementation of PayPal account
• Gifts to DPS – Githens MS, Shepard MS, Hillside

HS, Lowes Grove MS

• Book Harvest Book Drive – 117 books donated
• Revised constitution
• Durham Holiday Parade participation

Next Steps

• Fields, Fields, Fields
• Successfully transition key board roles
• Approve constitution & submit to LLI Regional
• Look at possibly expanding boundary into

Chapel Hill area given charter not renewed by Chapel Hill LL

• Miracle League Complex contribution

Miracle League Durham

http://miracleleagueofthetriangle.com/ www.gofundme.com/miracleleague-sdll

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Treasurer’s Report

Highlights

• SlugFest,

raised a record-breaking $26035 ($23106.11 profit). Many thanks to everyone's support!

• Increased

sponsorship fees by $100 to

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increase MLB uniform costs (31 paying sponsors, 4 service-in-kind, 1 paying & service-in-kind).

• Reassessed

All-Star fees by $50 to

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the additional cost for tournament registration, practice fields & uniforms.

• Thanks to volunteer facilities crew for saving the

league significant maintenance dollars as well as BOD members who worked to transition league website to overall lower cost website.

Top Expenses YTD (11/2017)

• Field Rental

$49686.28

• Uniforms

$39340.42

• Umpires

$26943.80

• Playing Equipment

$5932.60

• Field Supplies

$5560.35

• Little League Fees

$4514.00

Upcoming Non-Routine Expenses for 2018

• New USAA Bats for the league
• Replacement tractor
• Equipment storage at fields

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Players Committee

Highlights

• Cleared 73 All Stars
• Implemented new Blue Sombrero SDLL registration
• Continued Fall T-Ball & Juniors programs
• New All Star Shirt/Hat Design
• Instituted a player code of conduct & photo waiver
• Continued & improved upon concession stand
• fferings & made a profit Spring 2017
• Positive feedback from draft & changes made
• Promoted off season camps, clinics, speed & agility

clinic established with league alumnus/sponsor

Next Steps

• Continue to revisit/evaluate Assignment Draft process
• Provide waiver information to all Spring 2017 players

registering for Spring 2018 living outside of current boundary, old SDLL boundary (i.e. Wake County)

• Transition concession stand to Parents Committee
• Continue to promote area off season camps & clinics

as well as assess any partnership for SDLL

• Expand Duke Field of Dreams to include multiple

teams as Coach Pollard has requested

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Coaches Committee

Highlights

• 9 First time Team Managers (Head Coach)
• 152 Uniformed coaches Spring & Fall 2017
• Implemented new evaluation stations &

evaluated 94% of all players, which significantly helps in the draft process

• Conducted virtual training for T Ball coaches
• Implemented revised post-season player evals &

expanded to coaching staff

• Returned to two assistant coaches & addressed

any competitiveness issues prior to draft

Next Steps

• Improve Coach Retention
• Establish drills/practice guide for T Ball coaches
• Organize coaches’ clinic with Duke Baseball
• Increase participation from Coaches in spring/fall

evaluations

• Consider a Coach Code of Conduct

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Parents Committee

Highlights

• Improved upon published FAQs by using parent

survey responses

• Hosted Indoor Opening Ceremony, Family Night,

Duke SDLL Mother’s Day, Moe’s & PDQ league events

• DSG coupon usage at Spring/Fall league shop day

increased as well as equipment donated by DSG & additional shop day for All-Stars

• 11 new sponsors (5 did not return from 2016)
• Increased SlugFest raffle prizes to 90 & successfully

implemented team incentive for fundraising goal

• Instituted parent code of conduct

Next Steps

• Work to improve parent volunteer participation

rates (concession stand, photo day, opening ceremonies, field clean-up, etc.)

• Investigate establishing SDLL Spirit Wear Store
• Continue to improve concession stand at

Herndon, using parent survey comments & suggestions

• Improve Team Parent numbers to 100%

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Facilities Committee

Highlights

• Per parent survey request, scheduled two T-ball

events per week, no play after 1P & no make-ups

• Implemented umpire rating system
• Secured partnership with Shepard Middle School
• New game mounds,nail drags, pitch screens
• Secured agreement with Parkwood HOA for future
• Improved scheduling

Next Steps

• Improve playing surfaces for 2018 – Githens,

Shepard, (address glass issue), Herndon, HV Baptist

• Resume negotiations with Lowes Grove for 2018

field use. Pursue replacement to ensure no reduction in fields

• Continue with proven policies of coaches

maintaining fields

• Secure storage (Herndon/Shepard), mower

(Githens), restroom (Shepard)

• Re-affirm that we are responsible for trash

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NEW BAT STANDARD

2018

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What’s New?

• LLI mandating 1/1/2018
• Why? Looking for a wood-like performance standard
• All new approved bats must display the USA baseball

license mark (unless solid one-piece wood barrel bats – they do not require a USA baseball license mark), no other bats permitted for use

• Bat details:

➢ No drop weight limits with the new bats ➢ Maximum length 33” ➢ Maximum diameter 2 5/8” ➢ Wood bat, not less than 15/16” in diameter (7/8” for bats less than 30”at its smallest part ➢ Wood bats taped or fitted w/sleeve may not exceed 16” from the small end).

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SDLL Bats

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Survey Results 2017 Parent

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Key Findings

Fields

• Herndon highest rating (3.9), Hope Valley Baptist &

Sheppard lowest rating (2.1, only facilities below 3)

• Lowe’s Grove back-stop, cages poor condition &

should not be used

• Port-O-Pot availability, trash & fire ants most

numerous complaints at DPS fields, SDLL Volunteer Big Sweep day suggested

• Field maintenance overall improved, need to turn

infields more often to improve play & reduce hazards

• Pearsontown, Pineywood & Chapel Hill most

suggested for additional fields

Concession at Herndon

• Majority want concession stand open (Friday,

Saturday, Tournament play most requested) 1. Half could not volunteer or refused to 2. Real, hot food requested many times – can not do it!

17 34% of SDLL Responded 26/26 Rookie thru Majors teams represented 4/6 T!Ball teams represented

Key Findings

Schedule

• New T-Ball 2 events a week, games early in day plus!
• Many respondents strongly against 5:30P start time

unless for practices, though 87% of respondents in favor of a 5:30P/5:45P start for machine & t-ball practices & games

• Double header Friday nights under the lights (Rookie or

A & Majors)

• Sunday afternoon, evening practices & games favored

by 54.3% of respondents, especially for make-ups

Coaches

• Average overall respondent team coach rating 3.5
• 95% of families commenting were pleased with their

coach

• Areas for improvement
• 1. Emphasize more positional rotations in the field and

at the plate during regular season

• 2. Emphasize more pitching in practice to allow more

kids to become game-ready pitchers

• 3. Improve sportsmanship - Balance competitiveness

with proper actions/treatment of umpires and players on the field

18 34% of SDLL Responded 26/26 Rookie thru Majors teams represented 4/6 T!Ball teams represented

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Key Findings

SDLL Overall

• Overall respondent value for registration fee 3.8 - Love SDLL! Enjoyed our season! Reputation for being one of

the best overall sports leagues in Durham! Thanks for hard work!

• MORE Practices, especially at end of season – Potential to address this issue with Sunday practices
• MORE Transparency, evaluations, draft, All-Stars – continue efforts to inform
• IMPROVE Website, could better serve all in league-wide communications & schedule – fully utilize Blue

Sombrero

• Look for ways to improve Slugfest despite record donations in Spring 2017
• Mixed reviews on opening ceremonies – indoors, outside, not at all
• Increase awareness of Annual Meeting

19 34% of SDLL Responded 26/26 Rookie thru Majors teams represented 4/6 T!Ball teams represented

Questions ?