South Durham Little League 2018 Annual Meeting
Board of Directors 2018 Executive Coaches Players Parents Facilities Team Committee Committee Committee Committee President – Jamie Clegg Coaching Coordinator Robin Bolte Jamie Clegg PA - Kylie Brockenfelt VP – Robin Bolte - Tom Hickey Ali Richard * Mike Masinick * PA- Karen Burgin Treasurer – Blake Norris Kyle Richardson MacKenzie Philip Holmes Jim Tarpey Secretary – Holly Brown * Lamont Cannon Casey ** Ken VanDine Anna Brodeur Blake Norris Safety Officer - Janna Holly Brown * Bob Cole Fonseca 8 coaches (49%)/9 non-coaches (51%) * resigned from BOD effective 10/29/2018 ** resigned from BOD effective the 2/2018 BOD meeting 2
2018 By the Numbers 834 Practices (includes All Stars & 540 Challenge) 357 Games Played (454 Scheduled/Rescheduled) 705 Players 445 Spring 2018 (326 machine/kid, 70 T-Ball, 49 Juniors) 74 League Age 12 Players aged out of Little League after Spring 260 Fall 2018 (181 machine/kid, 27 T-Ball, 52 Seniors) # players YTD 2017 to YTD 2018, +69 (mostly T-Ball, Juniors & Seniors) 21 Facilities (15 Baseball/Softball Fields, 4 Soccer/Turf Fields, 2 Indoor Baseball Facilities) 97 Rain Outs (most significant impact to EOST, moved from double to single elimination) 15 Injury Reports, 1 LLI Claim 265 Background Checks And…. 3
CHAMPIONSHIPS 3 MAYOR’S CUP Majors Mets AAA Tigers AA Dodgers 3 DISTRICT 6 7/8 All Stars 8/9/10 All Stars 10/11/12 All Stars 4
President’s Report SDLL 2018 MAP New LLI Approved Boundary Map 1) Lost ground in the East to Cary – Morrisville LL in 2017 2) Lost ground in the West Pittsboro LL in 2018 3) Added uncovered areas of Western Durham County and extended to 15/501 in Chapel Hill in 2018 5
President’s Report Highlights Next Steps Continue efforts for cost savings in all league • Amended & Approved Constitution • operations while continuing effort to improve Major field rehabilitation, including work with • baseball environment contractors, DPR & Durham Bulls • Continue financial efficiency improvements Developed a new field (thanks S. Martin!) • • Continue to upgrade fields/facilities Secured practice field for Tee Ball • • Maintain healthy relationships with Extended Friday hours at Herndon Park Parkwood H.O.A., working to purse grants for • field improvements Reestablished Duke Coaches Clinic • • Work closely w/SDBF to explore/pursue Reestablished Juniors & Seniors Division • opportunities for our own baseball complex Established an SDLL merchandise store • • Prepare calendar (save-the-dates) for 2019, $5000 Donation to the Miracle League • publish in December Book Harvest Book Drive – 210 Books • • Transition key board roles and duties 6
Treasurer’s Report Income Sources Recurring Expenses Registration Fees Field, Port-a-Johns, Storage Rentals • • All Star Registration Fee Uniforms • • Sponsorship (43) Umpires ($130/$55/$45 a game) • • a) Cash/Rebates Administration • b) Rental Discount Game Balls • c) Free Accounting services Turface/Chalk • d) Donated Food for Events SlugFest (Copies/Pizza/IceCream/BullsBucks) • SlugFest Trophies (YS Award, EOST, SlugFest, All Star) • • Ancillary Income Sources Scholarships • Misc Expenses (Copies, Parade Fee, Supplies, Amazon Smile (paid quarterly) • • etc.) SquadLocker (check mailed periodically) • One Time Expenses Credit Card Rewards (whenever applicable) • Paypal Giving Fund (paid periodically) • USA Bats • 501[c][3] NC Sales Refund (paid annually) • Field Improvement: Maintenance & Equip. • 7
Parents Committee Next Steps Highlights • Outside BOD assistance on review of FAQs • Established a Tee Ball FAQ & Edited SDLL FAQ • Work to improve parent volunteer • Spring Team Parent 100% Rookie thru Majors participation rates (concession stand, photo • Hosted Indoor Opening Ceremony, SDLL Day at day, opening ceremonies, field clean-up, etc.) & Duke Baseball, SDLL Day at Durham Bulls, Moe’s consider volunteer hours requirement SDLL Days, SDLL at PDQ & PDQ at the Park • Continue to promote camps & clinics, • Partnered w/sponsor NCCPT to offer speed, informing parents of unique baseball strength & flexibility clinics 2x per year opportunities for their players • 584 coupons redeemed ( 402 Spring & 182 Fall ) at DSG SDLL Shop Event • Look at more consistent Food Truck Fridays • 8 new sponsors ( 5 did not return from 2017) • Transition Sponsorship Coordinator to and Opening Ceremony/Family Night Coordinator • $33,238 raised at SlugFest, raffled 105 prizes in 2019 • Expanded Durham Holiday Parade participation 8
Coaches Committee Highlights Next Steps • 16 First time Team Managers Continue to secure all Team Manager/Coach • player evals; these evals are critical to slotting • 140 Uniformed coaches Spring & Fall 2018 players in future division assignments & draft • 294 players (Spring) & 68 (Fall) evaluated • Conducted first indoor evaluation Evaluations all one weekend or day iin Spring • • 266/325 (82%) players received Fall Ball Development Task Group • comprehensive post-season player evaluation Improve coach retention • from their Team Manager and/or Assistant Develop more pitching and catching • Coach • No assistants prior to the draft Transition Coaching Coordinator Role in • 2019 • Implemented online training tools for Tee Ball 9
Players Committee Highlights Next Steps • Advertised Tee Ball registration ( 10 teams 2018 ) • Work with the Safety Officer to possibly add Medical Waiver to online registration • Implemented Blue Sombrero for Spring Reg • Team Managers review draft player detail online • Reimplement LLI rule no more than 8 league age 24H or more before the draft 12 players on each Majors team ( estimated 40-50 League Age 12 players 2019 ) • Successfully processed 6 non-district waivers • Develop a Player Substitution Coordinator role • Juniors & Seniors Division & Junior All Stars • Find a new sock vendor or eliminate socks from • Successfully processed Interleague play approvals provided uniform • Cleared 88 All Stars ( 7 teams) w/D6 • Continue to support Duke Baseball • Designed new All Star Jersey, Hat & practice T-shirt • Continue with Uniform Task Group and • #thinkpink jersey in all Fall divisions Transition Uniform Coordinator role in 2019 • Transitioned to new Player Agent 10
Facilities Committee – Safety Background Check Rule 2018 Background Checks Little League Baseball and Softball requires • 94% rate, continues to trend upward w/league each league to sign an agreement on the goal 100% ( 100% rate for coaches, BOD league charter application that commits members & other volunteers w/direct player the league to comply with Regulation contact achieved in 2018) I[b][c][8][9]. Background checks are to be • Successfully added umpires to the process completed annually for following • Successfully processing all background check volunteers: (a) BOD, (b) Coaches, (c) information online & thru new LLI vendor Umpires, (d) Practice Coaches/Volunteers, • LLI covers fees for first 125 , expect in future (e) Team Parents, and (f) anyone that has SDLL to have budget item for background repetitive access to the players. check as league needs are expected to exceed this limit 11
Facilities Committee – Safety 2018 Pitching 2018 Injuries • Participated in Duke Ortho Arm Study in • Submittal of safety plan and insurance Majors Division w/20+ players renewal • No team penalized for untimely reporting of • Injuries reported increased 2017 to 2018, pitch count but may be impacted by better reporting • Continue stress of timely pitch count reporting practices • Players playing on other non-SDLL team, stress • Majority of injury incidents occuring during importance to parents to inform their coach of games & being struck by ball leading cause their player’s pitch count numbers • Consider drafting document for Parents regarding pitch counts, arm care & recovery 12
Incident Reports by Age AGE (League Age 7 & Under, 10 and 12 largest age groups) 13
Incident Reports by Primary Playing Field (PPF) Other 7% PPF Hit by Ball Batted 7% Hit by Ball Pitched 43% Hit by Ball Thrown 43% 14
Facilities Committee – Fields & Equipment Next Steps Highlights • Successfully purchased USA bat for ALL teams • Secure fields for 2019 • Made Donations to DPS (i.e. trash & monies) • Attempt to resolve DPS Field trash issues • 2 new fields utilized for practice (CCA & MCS) • Continue improvements to CCA & Hillside SB • Beta tested & utilized new Silbo umpire services • Continue & explore interleague play opportunities • Significant field renovations, base plates, cages & especially in Fall maintenance equipment purchase for Herndon, • Establish minimum number of games for Tee Ball Hillside & Shepard SB, Githens, CCA • Less compact season in Spring Juniors/Seniors • Transitioned Scheduling Coordinator role • Transition Equipment Coordinator & Assistant • Interleague play & festival with CMLL Scheduling Coordinator roles • Implemented pitch machine inspection & repair • Inspect & purge inventory of equipment after Fall • Inspected & purged equipment after Spring • Purchase SDLL Logo Game Balls for 2019 15
Facilities Committee - Ballfield Use in 2018 16
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