Sharon High School Guidance Department Senior Post-Secondary - - PowerPoint PPT Presentation

Sharon High School Guidance Department

Senior Post-Secondary Planning Meeting September 8, 2015

Agenda

— Introductions — Graduation requirements — Process overview — Shared responsibilities — The application — Naviance — Financial aid — Q & A with counselors

Guidance Staff

• Bob Pomer, Guidance Director
• Tanya Keeney

(Last names A – Ce*)

• Andrea d’Entremont (Last names Ch – Gra)
• Erin Regan

(Last names Gre – K)

• Shelley Myerson

(Last names L – Ne)

• Susan McAvoy

(Last names Ng – Sie)

• Jacquie Kaye

(Last names Sig – Z*)

• Maureen Olsen
• Dawn Phelps

*with a few exceptions

Post-Secondary Options

— College/University — Trade/Technical Training — Employment — Military — Service-Based Learning — Travel/Exchange Programs — Gap Year

SHS Graduation Requirements

— English – 4 years — Math – 4 years — Social Studies – 3

years including U.S. and World History

— Science – 3 years — Foreign Language –

2 years of the same language

— PE/Wellness – 2

courses

— Unified Arts – 1

course

— MCAS requirements

in Math, ELA, and Science

Where should you be in this process?

— Each student’s process will be unique; not all

students will reach each checkpoint at the same time — The process is different for everyone

— Pay attention to deadline dates for your post-

secondary plan

Where should you be in this process?

— Counselors will be meeting with students to

discuss individual post-secondary plans

— For today’s purposes, we will focus on college

applications

— If you do not plan to attend college next fall, you

should still schedule post-secondary planning meetings with your counselor!

Review of Admission Terms

— Early Decision - binding — Early Action - non binding — Restrictive Early Action/Early Action, Single Choice — Rolling - accepting applications ongoing, may find out

decision 2 weeks to several months after application is complete

— Regular - traditional admission decision. January 1st

• r after. Decisions mailed mid-March to early April

It is important to verify different types of admissions

• ptions/deadlines with each individual school

Where is the Guidance Office at this point ?

— Counselors meeting with senior class and with

parents/guardians

— Counselors are now accepting individual

appointments to go over student-specific questions

(Students with early deadlines will have priority)

— We are regularly updating Naviance and the SHS

Guidance website with new information.

— GPA’s have been updated based on last year

— If you had an incomplete or grade change, GPAs will

be updated as those changes become official

Responsibilities

— Student — Guidance — Teachers

Student Responsibilities

— E-mail

— Consolidate emails into one email address

— You will be busy, no need to be checking

multiple emails

— Make sure it is an appropriate contact name

— G.student@gmail.com is fine

— Check your emails regularly

— We know of a student who missed out on an

• pportunity because he/she did not read an

email from a university

— Guidance info will come via email frequently

Student Responsibilities

— The student is responsible for sending his/

her own application online (or US Mail if desired.)

— Make sure to send or attach any additional

information including essays, payment, supplements, portfolios, resume, etc.— students are responsible for researching these specific requirements

— Students must send their standardized

testing information (i.e. Collegeboard.com, actstudent.org) to the colleges that require them

Score Reporting

— Score Choice: students need to carefully read

testing requirements and reporting requirements for each school — We recommend checking with the college’s

admissions web page for clarification

— For information explaining Score Choice please

see: — http://sat.collegeboard.com/register/sat-score-

choice

— Student is responsible for sending scores from

collegeboard.com or actstudent.org

For EACH Application, the student must give the Guidance Secretary:

— A fully completed transcript request form, signed

by the parent & student (ONE FORM PER UNIVERSITY)

— $3.00 transcript processing fee per application (can

be paid in a lump sum, preferably by check or money order)

— FERPA waiver (completed via CommonApp.org) — *** We do not need any additional forms from the

application, (Secondary School Report, Mid-year report, etc)***

Transcript Request Form

Federal Education Rights and Privacy Act (FERPA)

Federal Education Rights and Privacy Act (FERPA)

Federal Education Rights and Privacy Act (FERPA)

For Each Teacher You Ask To Write A Recommendation, You Must:

• Complete the teacher recommendation section on

Naviance to request recommendations

• Provide the teacher a completed “Teacher

Recommendation Form” chart which includes student and parent/guardian permission signatures

• Individual teachers may have additional

requirements ***Remember to send teachers a follow-up thank you note***

Teacher recommendation form

Teacher Recommendations via Naviance

“colleges I’m applying to” page

Click on my colleges THIS DOES NOT REPLACE THE BLUE FORM!!! Click add/cancel requests

• To select the teacher, utilize the drag down menu
• Click Update Requests

Follow-up—Teacher Recommendations

— Junior teachers often write letters for over 25

students each fall.

— Teachers may require additional information from

you, the student, in order to prepare a comprehensive recommendation (statement, resume, etc.)

— Teacher & Counselor recommendations are sent

through Naviance. You do not need to re-invite teachers and counselors through the Common Application

Follow-up—Teacher Recommendations

— PLEASE respect and trust the teacher’s ability to

work within the required timeframe, and to meet required deadlines.

— Teachers are not required to write

recommendations, so a thank you note is appropriate for your recommenders

Additional Recommendations

• Recommendations from individuals who are

not Sharon HS teachers, etc. can not be submitted via Naviance

• It is the student’s responsibility to have the

recommender send the recommendation directly to the college/university. Please contact the Admissions Office to find out their process for receiving additional recommendations.

• Students may request additional “outside”

recommendations through the Common Application

What does SHS send?

— Official Transcript — School Profile with GPA Chart — Counselor letter of recommendation — Secondary School Report — Teacher recommendations

Sample Transcript

Grades/Credits Grades/Credits

Year / School Name (continued) Year / School Name

Sharon High School

181 Pond Street Sharon, MA 02067

Phone: 781-784-1554 Fax: 781-784-1550 web: www.hs.sharon.k12.ma.us

Last name First name Middle name

Date of Birth

Anticipated Date of Graduation 2016 Home Address Sharon MA 02067 City State Zip Grade 12

ACADEMIC RECORD

Grade 9 Grade 10 Grade 11 Grade 12 Total Credits (out of 102) Credits Earned: 30.00 30.00 30.00 0.00 90.00 VISION & MISSION: Sharon High School strives to be a respectful, caring, dynamic, and inspirational learning community. We offer our students the academic, civic, and social tools to be informed, thoughtful, and effective contributors to a globally connected world.

Course Number Key: Courses ending in 0 = Unleveled, not included in the GPA Courses ending in 1 = Foundations Courses ending in 2 = Standard Courses ending in 5 = Standard Courses ending in 3 = Honors Courses ending in 4 = AP

Signature of School Official Date: 09/07/2015 14-15 Sharon High School

630125 Accelerated Algebra II C+ 5.00 615002 American Studies/English B 5.00 625002 American Studies/Social Studies B 5.00 642003 Honors Biology B 5.00 621313 Honors Economics A 2.50 651043 Honors French IV B 5.00 621812 The Ethics, Phil. & History of Altruism A- 2.50

13-14 Sharon High School

643002 Chemistry A- 5.00 612002 English II B+ 5.00 630222 Geometry B 5.00 651033 Honors French III A- 5.00 687022 Newsroom/Digital Editing B+ 2.50 684200 Physical Education-10 U A+ 1.25 684600 Wellness 10 U A 1.25 622002 World History II A- 5.00

12-13 Sharon High School

631112 Algebra I B+ 5.00 611002 English I B- 5.00 651023 Honors French II B+ 5.00 687012 Intro to Media & TV Production B+ 2.50 641002 Physics I A- 5.00 684500 Wellness 9 U A 2.50 621002 World History I B- 5.00

15-16 Sharon High School

651054 AP French V . . 628004 AP Psychology . . 647002 Astronomy . . 614002 English IV . . 645003 Honors Anatomy & Physiology . . 630512 Introduction to Calculus . .

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School Profile:

— Includes information about SHS

— Curriculum — Grad Requirements — GPA (including graph) — Course Levels — Grading — Standardized test scores — Where SHS students have gone to college

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Score Reporting

• Score Choice: students need to carefully read

testing requirements and reporting requirements for each school – We recommend checking with the college’s admissions web page for clarification

• For information explaining Score Choice please

see: – http://sat.collegeboard.com/register/sat-score- choice

• Student is responsible for sending scores from

collegeboard.com or actstudent.org www.FairTest.org provides information regarding colleges that do not require standardized tests for admission

Additional Information Sent

— 1st and 2nd quarter grades — Mid-Year Report — End-of-Year Grades — IF APPLICABLE: — 504 Plan- Consult with your guidance counselor* — IEP and testing materials*

— The student will request this through the Office of Student

Services (NOW LOCATED AT SHARON MIDDLE SCHOOL)

— The student is responsible for researching the materials

that are requested by each college and where the materials should be sent.

*This information would be sent by the student.

How Does SHS Guidance Office Prioritize What Is Sent When?

— Transcript request forms must be submitted to

guidance 20 SCHOOL days prior to the deadline date

— We are a deadline driven office — Deadline dates take precedence over “rolling”

What are the guidance deadline dates?

— College Deadline

— October 15 — November 1 — November 15 — December 1 — December 15 — January 1 — January 15 — February 1 — February 15

• Guidance Deadline

– September 16 – October 5 – October 19 – October 29 – November 13 – November 23 – December 10 – January 4 – January 15

Suggestions and Advice

— We do our best to work as efficiently as possible.

Transcripts will be processed by the deadline date if given to the counselor with the appropriate 20 school days notice.

— This does not mean that you need to have

your application complete by this date.

— Please put the correct deadline (not a wishful

deadline) date on the transcript request form. It allows us to accurately and appropriately process requests fairly and equitably.

Follow Up

— We suggest that the student follow-up with

the college/university after the deadline

• date. Please understand that it sometimes

takes colleges several weeks or months even(!) in order to process email/mail

— Understand that online tracking websites

are not necessarily updated on a daily basis —sometimes they are several weeks behind

— When necessary, any follow-up with the

college should be done by you, the student. They don’t want to hear from your parents.

Follow Up, Continued

— Please understand that you might

immediately receive correspondence from the college once you file an application indicating that the transcript, or other pieces of information are missing. Because we work on a deadline basis, this can create a bit of hysteria. This information often “crosses” in the mail, and even electronically.

— Rolling decisions may happen quickly, but

can take weeks or even months.

Naviance

— Log-on frequently! There is great information regardng

College Admissions Representative visits and Scholarships.

— GPAs were updated over the summer, and are accurate. — Sign up through Naviance to meet with college

representatives visiting SHS

— YOU ARE RESPONSIBLE FOR GETTING AN EAGLE

BLOCK PASS BEFORE THE COLLEGE REP VISIT!

Meeting Admissions Representatives at SHS

— Over 100 colleges are already scheduled to visit SHS this fall — Colleges are scheduled at 7:30AM, Eagle Block, and 2:40PM

— Most meetings will take place in Conference Room 111 — Eagle Block meetings will require advance planning

— If you sign up for a college meeting, be sure to show up! — They will be prepared to present information, but want you to

come with questions.

— While these meetings are not evaluative, you are making an

• impression. Make sure it is a good one!

— Behavior — Curiosity — Dress

Upcoming Events

— College visits — Early Decision/Early Action Presentation

— Thursday, 9/24 @ 2:45 in the SHS Library

— Eagle Block Common Application Help Sessions

— See upcoming Eagle News for details

— Financial Aid Night…

Financial Aid

— Financial Aid includes: loans, grants, work-study — Check with college which forms they require: — Fafsa.ed.gov - apply for pin, do not submit

before January 1st but start gathering information, paperwork now

— CSS Profile - collegeboard.com/cssprofile — Do not assume you aren’t eligible for financial

aid, filling out this forms may be necessary to qualify for merit based scholarships!

— The college or university financial aid office

can be an invaluable resource in this process

Financial Aid Night

— The Massachusetts Educational Financing

Authority (MEFA) will present important information for parents at SHS on Thursday, October 1, 6:30 – 8:00 PM. Students are welcome to attend.

— http://www.mefa.org/

Important Note

— In order to qualify for state-based

scholarship, (for example, the Koplik or Adams scholarship), you must fill out the FAFSA!

— Please be sure to check with the college

what forms are necessary. All programs require the FAFSA. They may also include the CSS Profile, an institution specific form or both

Follow Us on Twitter!

@SharonGuidance

Questions??

Counselors with student packets:

— Packet includes:

— “Everything Report” (unofficial transcript)

— Please verify grades—Check for Incomplete grades—

any issues see THE TEACHER or DEPARTMENT CHAIR

— 1 Transcript request form — 2 Teacher recommendation forms