Se a rc h Wa ive rs in UC Re c ruit Ma rc h 28, 2017 Ca mpus Re so - - PDF document

Se a rc h Wa ive rs in UC Re c ruit

Ma rc h 28, 2017

 ACADE

MI C PE RSONNE L

 He lly K

we e – ML PS, E ng ine e ring , ORUs, Bre n x5428 he lly.kwe e @ uc sb .e du

 K

a re n Mo re no – So c ia l Sc ie nc e s, Ac a de mic Pro g ra ms, Cre a tive Studie s, E duc , HF A x5429 ka re n.mo re no @ uc sb .e du

 Jo a nna K

e ttma nn – Re se a rc h Se rie s, Pro je c t Sc ie ntists, Spe c ia lists, UCPa th x5048 jo a nna .ke ttma nn@ uc sb .e du

 Billy K

• – Po st Do c s, GSRs, a c a de mic stude nt title s, Asst. & Jr. Spe c ia lists

x4441 b illy.ko @ uc sb .e du

Ca mpus Re so urc e s

 E

q ua l Oppo rtunity & Disc rimina tio n Pre ve ntio n Offic e

L ia Ca b e llo x3294 lia .c a b e llo @ o e o sh.uc sb .e du

 Ac a de mic Affa irs I

nfo rma tio n T e c hno lo g y He lpde sk

AAI T x2495 he lp@ a a it.uc sb .e du

 Yo ur Divisio n o r Co lle g e De a n a na lysts

Ca mpus Re so urc e s c o nt’ d

 ACADE

MI C PE RSONNE L (c o nt’ d)

 Andre a Dittma n – PPS e ntry; I

nte rc a mpus pa yme nts; Re po rts, g e ne ra l info x3445 a ndre a .dittma n.uc sb .e du

 June Be ta nc o urt – UC Re c ruit, tra ining , g e ne ra l AP po lic y

x5728 june .b e ta nc o urt@ uc sb .e du

T

• da y’ s Ag e nda

 Se a rc h Wa ive rs Pro c e ssing

 Wha t’ s c ha ng ing a nd wha t’ s NOT

c ha ng ing ?

 De finitio ns & c a te g o rie s  Pre pa ring & sub mitting yo ur se a rc h

wa ive r re q ue st in UC Re c ruit

 De mo

Polic y is not c hanging

Re d Binde r VII-1

 An o pe n re c ruitme nt, a va ila b le to a ll q ua lifie d

a pplic a nts, is a pre fe rre d hiring me c ha nism sinc e it pro vide s sub sta ntia l a ssura nc e o f c o mplia nc e with Unive rsity po lic y a nd the q ua lity o f the individua l

• ffe re d a po sitio n

 Pe rma ne nt title s

Se na te fa c ulty (la dde r fa c ulty, L PSOE , L SOE ), Unive rsity L ib ra ria n

Po lic y is no t c ha ng ing (c o nt’ d)

Ope n r e c r uitme nt is r e q’d for :



T e mpo ra ry title s

L e c ture rs, Spe c ia lists, Pro je c t Sc ie ntists, Pro fe ssio na l Re se a rc he rs, Ac a de mic Co o rdina to rs, Adjunc ts (pa id), Pro fe sso r o f Pra c tic e , L ib ra ria ns, Po stdo c to ra l Sc ho la rs*

* I f po stdo c po sitio n is to b e fille d via o pe n se a rc h, sta nda rd se a rc h pro to c o ls a pply

 Admin po sitio ns  Re c a ll a ppo intme nts  Visiting (Pro f, Re se a rc he r, Pro j Sc i se rie s, “true visito r”)  Unit 18 L

e c ture rs o pe nly re c ruite d pre vio usly within sa me de pa rtme nt

 Po sitio ns re q uiring stude nt o r tra ine e sta tus, e .g .

Po stdo c to ra l Sc ho la rs*

 Cha ng e in se rie s  Witho ut Sa la ry (a ny title )

*se e pre vio us slide

Po lic y is no t c ha ng ing (c o nt’ d) E xe mptions fr

• m Ope n Re c r

uitme nt

 Spe c ial c ir

c umstanc e s may on oc c asion justify a waive r

• f

the se ar c h r e quir e me nt

 A se ar

c h waive r is fo rma l a ppro va l to hire a n individua l

dire c tly into a spe c ific a c a de mic a ppo intme nt witho ut a n

• pe n re c ruitme nt

 T

he individua l hire d must me e t the c rite ria fo r the a ppo intme nt, a nd if the wa ive r re q ue st is a ppro ve d, tha t a ppro va l is spe c ific to tha t individua l a nd c a nno t b e tra nsfe rre d

 Se ar

c h waive r r e que sts must fit an appr

• pr

iate c ate gor y and c ontain r e quir e d e le me nts as outline d in Re d Binde r VII-1

Po lic y is no t c ha ng ing (c o nt’ d) Se ar c h Waive r s

 T

RUE

• r F

AL SE ?

QUI Z

Yo ur de pa rtme nt ne e ds to find a Unit 18 pre -six le c ture r to te a c h E ng ine e ring E thic s 101. A fa c ulty me mb e r te lls yo u a b o ut a c a ndida te who ho lds a de g re e in e ng ine e ring , a s we ll a s te a c hing e xpe rie nc e a t Ca l Po ly in the ve ry c o urse fo r whic h yo u’ re re c ruiting . Yo u ha ve se e n this c a ndida te ’ s e xc e lle nt c o urse e va lua tio ns (the y we re pro vide d to yo u dire c tly b y the c a ndida te ), a nd she ’ s a pe rfe c t fit fo r the po sitio n. Yo u c a n use the e xc e ptio na l

• ppo rtunity c a te g o ry to justify the se a rc h wa ive r re q ue st.

Se na te title c a te g o rie s

Pa rtne r Hire E xc e ptio na l

• ppo rtunity

Pre side nt’ s Po stdo c to ra l F e llo wship

De pt se nds wa ive r re q ue st me mo to E VC via De a n in UC Re c ruit

• Ca te g o ry
• I

de ntify F T E

• De pt Vo te
• Disc ussio n
• E

xc e ptio na l Oppo rtunity justific a tio n (if a pplic a b le )

Ca mpus c o nsulta tio n (OE O, CPB, CAP)

• E

VC Appro ve s

• r de nie s

se a rc h wa ive r in UC Re c ruit

De pt pre ps a ppt c a se if re q ue st a ppro ve d

• I

f no t a ppro ve d,

• pe n se a rc h

must b e c o nduc te d

Se na te Se a rc h Wa ive rs

Re d Binde r VI I

• 1

No n-Se na te title c a te g o rie s

E me rg e nc y Hire Spo usa l o r Do me stic Pa rtne r Hire PI / Co - PI / L e a de rship Sta tus Co ntinua tio n

• f T

ra ining Re se a rc h T e a m

No n-Se na te Se a rc h Wa ive rs

Re d Binde r VI I

• 1

De pt se nds wa ive r in UC Re c ruit

• E

E O a na lysis me mo

• De a n re vie w

(fo r po sitio ns whe re a ppro va l is AVC)

De a n o r AVC

• Appro ve s o r

de nie s se a rc h wa ive r in UC Re c ruit

De pt pre pa re s a ppt if a ppro ve d

• I

f no t a ppro ve d,

• pe n se a rc h

must b e c o nduc te d

Que stion:

Wha t is the “Othe r” c a te g o ry in the UC Re c ruit se a rc h wa ive r me nu? Answe r :

“Othe r” is no t a se a rc h wa ive r c a te g o ry – do no t se le c t it

Othe r

Po lic y is no t c ha ng ing (c o nt’ d)

 Do c ume nta tio n & re po rting fe a ture s tra c k ho w the

c a mpus fills a c a de mic po sitio ns

 Ope n Se ar

c h, Se ar c h Waive r, o r E xe mption

 E

xe mptio ns mo dule e ve ntua lly will b e a dde d to UC Re c ruit

 Offic ia l re c o rd o f hiring me c ha nism; sub je c t to a udit  He lps e nsure tha t the c a mpus me e ts its re q uire me nts a s

a n e q ua l o ppo rtunity e mplo ye r a nd a s a fe de ra l c o ntra c to r

UC Re c ruit – NE

W Se ar

c h Waive r s mo dule

 De pt c re a te s ne w se a rc h wa ive r b y c lic king o n the

“Cre a te Ne w Se a rc h Wa ive r” b utto n within the mo dule , g e ne ra ting a uniq ue SWR#, simila r to the JPF

# in se a rc he s

 De pt po pula te s WAIVE

R INF O fie lds b y c lic king thro ug h:

 Position – po sitio n wo rking title [na me o f wa ive r in the

syste m], ho me De pt, AY in whic h re q ue st wa s initia te d, po sitio n dutie s fie ld, a ffirma tive a c tio n g o a ls

 Candidate – na me , CV, c urre nt UC e mplo yme nt,

q ua lific a tio ns o pe n te xt fie ld

 Appointme nt – De pt, title c o de , ste p, pe rc e nt time , a ppt

da te (s)**

UC Re c ruit – Se ar

c h Waive r s mo dule

Wha t do e s the de pa rtme nt uplo a d in UC Re c ruit? *

*se e the full Use r & Appro ve r g uide s o n AP’ s T ra ining a nd Wo rksho ps we b pa g e ** re c o mme nde d

De pt po pula te s WAI VE R I NF O fie lds (c o nt’ d):

 Justific ation –

 ide ntify type (Se na te / No n-Se na te ) & c a te g o ry o f wa ive r  Justific a tio n na rra tive fie ld  Wa ive r dura tio n – e ffe c tive da te a nd whe the r time limite d o r pe rma ne nt

 Pr

e vious waive r s, if a pplic a b le a nd within sa me de pa rtme nt

 Doc ume ntation – suppo rting do c ume nts (De pt me mo fo r Se na te

wa ive rs c a n g o he re )

 No n-se na te re q ue sts sho uld use te xt fie lds in the mo dule  Se na te re q ue sts c a n b e de pt me mo a s the y a re no w; e nte r “Se e

De pa rtme nt Me mo in Do c ume nta tio n se c tio n“ in te xt fie lds



I f se a rc h wa ive r is c re a te d in e rro r, a na lysts c a n de le te it, b ut o nly if it has no t

alre ady be e n submitte d fo r appro val



Onc e sub mitte d fo r a ppro va l, o nly a UC Re c ruit a dministra to r c a n de le te the wa ive r. Wa ive rs c a nno t b e unde le te d, e ve n b y a dministra to rs.

 Pre vie w yo ur se a rc h

wa ive r re q ue st unde r APPROVAL S se c tio n b y c lic king “Pre vie w wa ive r re q ue st PDF ” (o ptio na l)

 Whe n the se a rc h wa ive r is

re a dy, c lic k the link in the sta tus b a r, S

ubmit it fo r appro val

 I

f the wa ive r is inc o mple te , a c he c klist a ppe a rs. F

• llo w the "Add

No w" links to re a c h the missing da ta fie lds

Ho w do e s the de pa rtme nt se nd the re q ue st fo r a ppro va l via UC Re c ruit?

 T

ry a g a in! Re turn to the sta tus b a r a nd c lic k the link a g a in, Sub mit it fo r a ppro va l

 Whe n the wa ive r is c o mple te , a list o f a ppro ve r's ste ps

a ppe a rs

 Ca nc e l if a ppro ve rs list se e ms inc o rre c t & c o nta c t he lp a t

he lp@ a a it.uc sb .e du – Othe rwise , c lic k Ye s, submit fo r appro val

 T

he a ppro va l re q ue st sc re e n o pe ns

 Add a c omme nt: Pe rma ne ntly a tta c h a c o mme nt to this wa ive r

re q ue st. Appro ve rs will se e yo ur c o mme nt whe n the y lo g in. Appro ve rs c a n a dd c o mme nts he re a s we ll

 Notify appr

• ve r

s: a lso re c o rds a c o mme nt, a nd se nds e ma il

no tific a tio n; use this o ptio n judic io usly

Se a rc h wa ive r a ppro va l in UC Re c ruit

(c o nt’ d)



E a c h a ppro va l a c tio n trig g e rs no tific a tio n to ne xt a ppro ve r in the q ue ue



Cha ng e s re q ue ste d b y a n a ppro ve r a nd ma de b y the de pa rtme nt while a ppro va l is in pro g re ss will “live upda te ”



T he la st re q uire d a ppro ve r in the a ppro va l wo rkflo w is the F

inal Author ity

a nd will ma ke the fina l de c isio n o n the se a rc h wa ive r re q ue st



T he fina l a utho rity ha s the a b ility to appr

• ve o r de c line the se a rc h wa ive r

I f a ll a ppro ve rs ha ve a ppro ve d, the syste m re c o rds a “sna p-sho t” PDF , simila r to Se a rc h Pla ns, Sho rt L ist Re po rts, a nd Se a rc h Re po rts in re c ruitme nts. T his is a sna psho t in time ; a histo ric a l re c o rd o f wha t wa s a ppro ve d. T he fina l PDF

• f the a ppro ve d se a rc h wa ive r is a va ila b le fo r

do wnlo a d. Clic k the Pre vie w waive r re que st PDF

b utto n

Se a rc h wa ive r a ppro va l in UC Re c ruit

(c o nt’ d)



Onc e the fina l a ppro ve r a ppro ve s o r de nie s the re q ue st, the de pa rtme nt will re c e ive a n e ma il no tific a tio n a dvising o f the o utc o me

I f the se a rc h wa ive r re q ue st is de nie d

Co nc lude wa ive r De pt ma y se a rc h to fill po sitio n with o pe n re c ruitme nt pro c e ss in UC Re c ruit

I f the se a rc h wa ive r re q ue st is a ppro ve d

Pre pa re a ppo intme nt re q ue st fo r sub missio n, re fe re nc ing the SWR# Hire o nc e pro po se d a ppo intme nt a utho rize d Co nc lude wa ive r

Se a rc h wa ive r a ppro va l in UC Re c ruit

(c o nt’ d)

 Conc lusion re c o rds hiring o utc o me info rma tio n

(wa s the c a ndida te hire d o r no t? ) a nd indic a te s tha t the wa ive r is do ne

 I

f Ye s, the c a ndida te wa s hire d a nd e nte re d into pa yro ll; ha s a sta rt da te a nd a n e mplo ye e I D

 I

f No , the c a ndida te wa s ultima te ly no t hire d fo r so me re a so n, e ve n tho ug h se a rc h wa ive r wa s a ppro ve d

Co nc luding a wa ive r

Co nc luding a wa ive r indic a te s tha t the e ntire wa ive r pro c e ss is c o mple te . T he wa ive r sho uld b e c o nc lude d whe the r it wa s a ppro ve d o r de nie d.

Conc lusion pro vide s the c e ntra l o ffic e s with the info rma tio n the y ne e d fo r re po rting Conc lusion c a n b e re ve rte d if se a rc h wa ive r is c o nc lude d b y mista ke

 Re q ue sts fo r e xte nsio ns o f e xisting wa ive rs ma y b e fo rwa rde d a s

pa rt o f the re a ppo intme nt re q ue st a s lo ng a s the y a re fo r the sa me po sitio n a nd within the sa me c a te g o ry. De pts do no t ne e d to initia te a ne w re q ue st in the syste m.

 F

ro m RB VI I

• 1: An e xisting wa ive r with a n e nd da te ma y b e

e xte nde d if the a ppo intme nt c o ntinue s to me e t the c rite ria unde r whic h the wa ive r wa s o rig ina lly g ra nte d. T he re q ue st to e xte nd the wa ive r ma y b e inc lude d with the re a ppo intme nt re q ue st a nd must spe c ify the ne w e nd da te .

 T

he a ppro ve d SWR# ma y b e re fe re nc e d within the re a ppo intme nt re q ue st.

E xte nsio ns o f a ppro ve d se a rc h wa ive rs (No n-Se na te )

QUE ST IONS?