School District 63 Saanich Budget 2019/20 Community Budget Meeting Wednesday, April 10 at 7:00 p.m. Bayside Middle School Multi-Purpose Room
Overview of Meeting 7:00 pm Introductory Comments 7:15 pm Presentation and Q and A 7:45 pm Working Session and Report-Out 8:45 pm Final Comments and Next Steps 9:00 pm Adjourn
Overview of Presentation The Budget Planning Timeline How School District Budgeting Works The Context for Budget 2019/20 Priorities for Budget 2019/20 Next Steps Questions and Answers Introduction to Working Session
Budget Planning Timeline January 31, 2019 Budget Advisory Committee February 13, 2019 Board Meeting February 19, 2019 Provincial Budget 2019 released February 26, 2019 Budget Advisory Committee March 13, 2019 Board Meeting March 15, 2019 Operating Funding Announced April 4, 2019 Budget Advisory Committee April 10, 2019 Community Budget Meeting April 11, 2019 Management Team Working Session April 17, 2019 Board Meeting April 24, 2019 Budget Advisory Committee May 1, 2019 Special Board Budget Meeting May 15, 2019 Board Meeting (final approval)
Preliminary and Amended Budget School Boards adopt two budgets for each fiscal year: A preliminary budget is adopted before the end of June for the following fiscal year based on forecasted enrolment; and An amended budget is adopted before February reflecting actual fall enrolment and funding. The budget consultation process informs decisions regarding priorities for both the preliminary and amended budgets.
School District Budgeting School districts are required to budget for three funds – operating fund, special purpose fund and capital fund The budgetary process focuses primarily on the operating fund, because funding in the special purpose and capital funds are targeted to specific purposes. The school act and ministerial orders require that the operating fund remain in an accumulated surplus position - this means that revenues from all previous years must exceed expenses from all previous years
How Operating Revenues are Spent 2018/19 Amended Function Budget Instruction 66,533,155 District Administration 2,977,418 Operations and Maintenance 8,858,724 Transportation and Housing 1,346,388 Total Operating Fund Expense 79,715,685 Total Special Purpose Fund Expense 12,282,430 Annual Budget (excluding capital) 91,998,115
The Context for Budget 2019/20 Projected Student Enrolment Funding Model Review Contingency Reserve Estimated 2019/20 Budget Balance
Projected Student Enrolment
Funding Model Review The Ministry of Education is undertaking a review of the K-12 Public Education Funding model. The Ministry expects that the new funding model will be in place for the 2020/21 school year. While this does not impact the budgetary balance for 2019/20, it means there is uncertainty regarding the district’s future structural budget balance.
Contingency Reserve Accumulated operating surplus can be used like savings to increase budgeted expenditures for a particular year. An appropriate accumulated operating surplus balance needs to be maintained to reduce budgetary risk and allow the district to more effectively respond to unforeseen events and emerging cost pressures. For fiscal 2018/19, the Board restricted $1.2 million of accumulated surplus as contingency reserve. This is equal to approximately 1.3% of budgeted expenses.
Estimated 2019/20 Budget Balance The 2019/20 budget is projected to be very close to balanced before reflecting new priorities We anticipate there will be room to fund priorities as the financial picture for 2019/20 becomes more clear (i.e. as actual financial results to June 30, 2019 and actual September 2019 enrolment becomes more clear) The focus of today is how to prioritize the allocation of funds (as available) for the 2019/20 fiscal year
Priorities for Budget 2019/20 Strategic Plan Operational Risk (student success) (What could go wrong?) Budget Priorities (return on investment)
2019/20 Budget Priority: Renewal of Information Technology Renewal of Information Technology is needed to address significant operational risks and to support strategic objectives Saanich has fallen behind other districts due to insufficient investment IT infrastructure and devices are aging or obsolete Deployment of information technology across the district is inconsistent
Information Technology - Operational Risk Aging and inconsistently deployed Information Technology is the primary cause of our two highest ranked operational risks: Risk #1 - Information systems fail or do not meet evolving needs (Ranking: High Risk). Risk #2 - A significant privacy breach and/or cyber security attack occurs (Ranking: High Risk).
Information Technology – Supporting Student Success The following are strategic objectives under the theme student success that relate directly to information technology: Objective 1.3.1 - Teachers will be supported in implementing new curriculum with a blend of proven long-standing practices as well as innovative practices including personalized learning, inquiry-based approaches and aboriginal ways of knowing. Objective 1.3.3 - The district will review and refine its district technology plan annually to ensure that it is current and supports innovative practices.
Recent Survey of School Staff A recent survey of school staff confirms technology is affecting our ability to be innovative and effective. Examples of comments: “At the school level, we are left to find money and support for our technology needs and wants.” “We seem to be behind many districts on the island in terms of their in-house technology.” “There have been efforts made, but it is inconsistent and slower developing than one might expect.” “I think technology has lagged behind the needs of the students to support their learning.”
Technology Enabling Innovation There are pockets within the district where students and teachers are harnessing technology to create innovative and meaningful learning opportunities consistent with the new curriculum. Example 1 : Use of stop motion at an elementary school where students create their own movies demonstrating understanding of the oral traditions of local indigenous people. Example 2 : Use of self-select adaptive tools in a middle school helping students (including those with diverse needs) to: access the curriculum; express their understanding; and become empowered as independent lifelong learners. These innovative practices are not available to all students due to limited and inconsistent deployment of information technology.
Questions and Answers Prior to Working Session
Working Session Question for each of you: What background and perspective do you bring to this discussion and, given this, what advice would you give to the board? Please take 5 minutes to consider this question and document your answer in the worksheet provided.
Working Session At each table discuss the following questions: Do you agree with the priorities presented for the 2019/20 budget? Are there other priorities that should be considered to improve strategic outcomes and/or address risk? Please record in the worksheets provided and plan to report out, briefly, at the end.
Thank you for your support today. Contacts: Chair Victoria Martin vmartin@saanichschools.ca Secretary Treasurer Jason Reid jreid@saanichschools.ca Superintendent Dave Eberwein deberwein@saanichschools.ca
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