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Santa Cruz Consolidated Emergency Communications Center - - PowerPoint PPT Presentation

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Santa Cruz Consolidated Emergency Communications Center (SCCECC) Hybrid System Alternatives, January 24, 2008 Santa Cruz Consolidated Emergency Communications Center Narrow-banding Task Team Project Report March, 2008 City of Capitola City

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SLIDE 1

City of Capitola City of Santa Cruz City of Watsonville County of Santa Cruz

Santa Cruz Consolidated Emergency Communications Center (SCCECC) Hybrid System Alternatives, January 24, 2008

Santa Cruz Consolidated Emergency Communications Center

Narrow-banding Task Team Project Report

March, 2008

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SLIDE 2

City of Capitola City of Santa Cruz City of Watsonville County of Santa Cruz

SCCECC (Netcom) 9-1-1

  • JPA = subordinate to our Member Agencies
  • Board of Directors – City Managers and CAO
  • 9-1-1 and Public Safety Dispatching services for

19 User Agencies (Police, SO, Fire, EMS)

  • IT services – RMS, MDC, GIS, WAN, AVL
  • Operating since 1996
  • 600,000 phone calls, 275,000 CFS per year
  • 60 employees, annual budget = $6 million
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SLIDE 3

City of Capitola City of Santa Cruz City of Watsonville County of Santa Cruz

What is Narrow-banding & Why do we care?

  • Background
  • Current Radio Systems
  • Technical and Management

Recommendations

  • Cost Estimates
  • Funding Alternatives
  • Grant Funding
  • Next Steps

Santa Cruz Consolidated Emergency Communications Center (SCCECC) Hybrid System Alternatives, January 24, 2008

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SLIDE 4

City of Capitola City of Santa Cruz City of Watsonville County of Santa Cruz

Background

  • In 2004, FCC mandated that ALL radio equipment
  • perating in the 150MHz to 512MHz (VHF High-

Band) operate in narrow-band mode no later than January 1, 2013.

  • This will require ALL users in this frequency range to

either replace old equipment that is not narrow-band capable or to modify capable equipment by the deadline.

  • JPA Board directed SCCECC to form a Narrow-

banding Task Team in early 2005.

Santa Cruz Consolidated Emergency Communications Center (SCCECC) Hybrid System Alternatives, January 24, 2008

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SLIDE 5

City of Capitola City of Santa Cruz City of Watsonville County of Santa Cruz

Background

  • Represented

agencies:

– County of Santa Cruz – City of Santa Cruz – City of Watsonville – City of Capitola

Santa Cruz Consolidated Emergency Communications Center (SCCECC) Hybrid System Alternatives, January 24, 2008

– Central Fire District – Aptos/La Selva Fire District – Zayante Fire District – Felton Fire District – Branciforte Fire District – Scotts Valley Fire District – Boulder Creek Fire District – Ben Lomond Fire District

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SLIDE 6

City of Capitola City of Santa Cruz City of Watsonville County of Santa Cruz

Background

  • Task Team Members:

– Michael J. McDougall, SCCECC General Manager,

Chair of Task Team and representing SCCECC

– Steve Robbins, Santa Cruz County Sheriff,

representing County of Santa Cruz

– Terry Medina, Watsonville Police Chief,

representing cities of Capitola, Santa Cruz, and Watsonville

– Mike McMurry, Scotts Valley Fire District Chief,

representing all fire districts

– Kevin Bowling, County of Santa Cruz Director of Information Services,

providing technical oversight

– Scotty Douglass, SCCECC Assistant General Manager,

Project Management

Santa Cruz Consolidated Emergency Communications Center (SCCECC) Hybrid System Alternatives, January 24, 2008

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SLIDE 7

City of Capitola City of Santa Cruz City of Watsonville County of Santa Cruz

Background

  • Narrow-banding Task Team Mission Statement

– Meet mandated narrow-banding deadline in 2013 – Provide a cost-effective solution – Cooperatively pursue and allocate grant funding – Define long-term maintenance and cost sharing – Support local, regional and state/federal interoperability – Maintain and/or improve operational efficiencies

Santa Cruz Consolidated Emergency Communications Center (SCCECC) Hybrid System Alternatives, January 24, 2008

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SLIDE 8

City of Capitola City of Santa Cruz City of Watsonville County of Santa Cruz

Background

  • Task Team Performed Narrow-banding Study 2006-2007

– Contracted with CTA Communications to perform inventory and analysis of current radio systems and conduct study to recommend:

  • Best Technical Solution and Alternatives
  • Preliminary System Design
  • Coverage Analysis
  • Capacity Analysis
  • Ensure Interoperability in the Design
  • Facility Development Analysis
  • Cost Estimates
  • Grant Funding Analysis

Santa Cruz Consolidated Emergency Communications Center (SCCECC) Hybrid System Alternatives, January 24, 2008

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SLIDE 9

City of Capitola City of Santa Cruz City of Watsonville County of Santa Cruz

Current State of Radio Systems

  • All participating agencies operate solely in VHF High-Band
  • NOT able to operate in narrow-band mode due to the age of

the radio equipment

  • Small amount of equipment is narrow-band capable
  • Unable to use narrow-bandable equipment in narrow-band

mode due to incompatibility with older non-narrow-band capable equipment

  • Operating in Analog Mode
  • Not P25 Compliant (i.e., not digital)
  • Conventional Radio Systems (i.e., not trunked)

Santa Cruz Consolidated Emergency Communications Center (SCCECC) Hybrid System Alternatives, January 24, 2008

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SLIDE 10

City of Capitola City of Santa Cruz City of Watsonville County of Santa Cruz

Current State of Radio Operations

  • Radio channels are

congested

  • Small number of

channels with county-wide coverage

  • Extremely limited

interoperability with

  • utside agencies

Santa Cruz Consolidated Emergency Communications Center (SCCECC) Hybrid System Alternatives, January 24, 2008 Traffic Load Analysis 07/14/2007 1600-0000Hrs

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SLIDE 11

City of Capitola City of Santa Cruz City of Watsonville County of Santa Cruz

Current State of Radio Operations

  • Not enough tactical channels – Law Enforcement

Santa Cruz Consolidated Emergency Communications Center (SCCECC) Hybrid System Alternatives, January 24, 2008

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SLIDE 12

City of Capitola City of Santa Cruz City of Watsonville County of Santa Cruz

Current State of Radio Operations

  • Not enough tactical channels – Fire/EMS

Santa Cruz Consolidated Emergency Communications Center (SCCECC) Hybrid System Alternatives, January 24, 2008

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SLIDE 13

City of Capitola City of Santa Cruz City of Watsonville County of Santa Cruz

Santa Cruz Consolidated Emergency Communications Center (SCCECC) Hybrid System Alternatives, January 24, 2008

  • Upgrade the current VHF conventional analog radio system to a

narrow-banded hybrid P25 digital system that is trunked for the County and city law agencies, and conventional for fire/EMS

– Benefits:

  • Increased capacity
  • Interoperability, P25 Standard
  • Cost effective
  • Feasible frequency coordination

Technical Recommendation

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SLIDE 14

City of Capitola City of Santa Cruz City of Watsonville County of Santa Cruz

Santa Cruz Consolidated Emergency Communications Center (SCCECC) Hybrid System Alternatives, January 24, 2008

– SCCECC assume project leadership for the region – SCCECC employs a project manager to oversee the narrow-banding project during the implementation phase while working with the County and consultants. Acts as liaison for the remaining stakeholders. – SCCECC would take the lead role in facilitating equitable cost sharing.

Project Management Recommendation

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SLIDE 15

City of Capitola City of Santa Cruz City of Watsonville County of Santa Cruz

Santa Cruz Consolidated Emergency Communications Center (SCCECC) Hybrid System Alternatives, January 24, 2008

– The County funds and develop the agreed upon technical solution. – Appropriate User subscriptions/agreements and structure would be established among the parties, with SCCECC acting as the business entity. – SCCECC will assist the parties in developing user specific agreements to protect all parties and provide agreeable exit strategies.

Project Management Recommendation

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SLIDE 16

City of Capitola City of Santa Cruz City of Watsonville County of Santa Cruz

Santa Cruz Consolidated Emergency Communications Center (SCCECC) Hybrid System Alternatives, January 24, 2008

Narrow-Banding Implementation Timeline

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City of Capitola City of Santa Cruz City of Watsonville County of Santa Cruz

Regional Cost Estimates – Fixed Equipment

Santa Cruz Consolidated Emergency Communications Center (SCCECC) Hybrid System Alternatives, January 24, 2008

$18,085,100 $22,362,200 Total $1,340,300 $1,675,400 Contingency $167,500 $167,500 Spares - Fixed $750,000 $750,000 Project Management $2,261,700 $3,015,600 Vendor Services $117,000 $156,100 VHF Paging Systems $3,401,200 $3,779,100 Physical Facilities $2,600,600 $2,889,500 Microwave $7,446,800 $9,929,000 Radio Infrastructure

Competitive Estimate List Estimate Cost Category FIXED EQUIPMENT

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SLIDE 18

City of Capitola City of Santa Cruz City of Watsonville County of Santa Cruz

County of Santa Cruz Cost Estimates Non-Fixed Equipment

Santa Cruz Consolidated Emergency Communications Center (SCCECC) Hybrid System Alternatives, January 24, 2008

$681,200 Public Works $92,000 Health Services $26,800 District Attorney $150,000 AMR $3,050,800 Total One-Time $161,300 Other Departments $1,939,500 Sheriff’s Office

List Estimate Cost Category NON-FIXED

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SLIDE 19

City of Capitola City of Santa Cruz City of Watsonville County of Santa Cruz

Santa Cruz Consolidated Emergency Communications Center (SCCECC) Hybrid System Alternatives, January 24, 2008

– Incremental Increase in 9-1-1 Fee to Support Narrow- banding

  • Estimated fee per month per access line = $0.66
  • Fund approximately 70-80% of total project costs
  • Leaves only 20-30% to be shared through cost sharing

Funding Recommendation

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SLIDE 20

City of Capitola City of Santa Cruz City of Watsonville County of Santa Cruz

Santa Cruz Consolidated Emergency Communications Center (SCCECC) Hybrid System Alternatives, January 24, 2008

Composite Rate 9-1-1 Fee

  • Estimated fee per month per access line = $2.02
  • Fund approximately 70-80% of entire 9-1-1 Center Operation

including Narrow-banding project

– County wide Special Tax

  • Estimated tax per month per access line = $2.42
  • Completely fund 9-1-1 Center Operation including Narrow-

banding

Funding Alternatives

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SLIDE 21

City of Capitola City of Santa Cruz City of Watsonville County of Santa Cruz

Santa Cruz Consolidated Emergency Communications Center (SCCECC) Hybrid System Alternatives, January 24, 2008

– Historically, 25-30% of funding can be obtained via a combination of various grant programs. – Placer County Project

  • County led, city and district participation.
  • 30% grant funds secured.

– ONLY REGIONAL SOLUTIONS WILL LIKELY RECEIVE GRANT FUNDING.

Grant Funding Alternatives

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SLIDE 22

City of Capitola City of Santa Cruz City of Watsonville County of Santa Cruz

Santa Cruz Consolidated Emergency Communications Center (SCCECC) Hybrid System Alternatives, January 24, 2008

– Community Foundation of Santa Cruz County – Federal Grants-In-Aid – U.S. Department of Justice Grant Programs – Direct Appropriations Programs – COPS Technology and Interoperability Communications Technology Program – Department of Homeland Security Grant Programs – Digital Television Transition Grants – State of California Domestic Security Strategy Programs

Example Grant Funding Alternatives

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SLIDE 23

City of Capitola City of Santa Cruz City of Watsonville County of Santa Cruz

Next Steps (current Fiscal Year)

  • Frequency Coordination
  • Determine Funding Approach and Cost Sharing
  • Modify JPA Agreement (if needed)
  • Develop model Use Agreements
  • Develop Financing Plan
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SLIDE 24

City of Capitola City of Santa Cruz City of Watsonville County of Santa Cruz

Next Steps (July 2008 – June 2009)

  • Approve and implement Financing Plan

– Approve Use Agreements

  • Design detailed system specifications
  • Conduct procurements
  • Budget $350,000 - $400,000 in FY 2008/09

– Technical consultant – Project manager – Grant assistance consultant

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SLIDE 25

City of Capitola City of Santa Cruz City of Watsonville County of Santa Cruz

Discussion

Santa Cruz Consolidated Emergency Communications Center (SCCECC) Hybrid System Alternatives, January 24, 2008