SAMPLE S PLE SHIPPI PPING NG Federal Express Julie Coughlin Plant & Environmental Protection Sciences (PEPS) College of Tropical Agriculture and Human Resources University of Hawai‘i at M ā noa
PLANNING F FOR Y YOUR S SHIPMENT 1. NOTIFY THE LAB (phone or email) a. Field ID b. Shipment Date c. Arrival Date and Time d. Number of Boxes e. Print phone log or email, include in FDNB 2. PREPARE SHIPPING FORMS 3. PREPARE FEDEX AIRBILLS a. Follow IATA rules for air shipment with dry ice. Periodic training required. b. Use FedEx Ship Manager software
HO HOW M MUC UCH H DRY I ICE S SHO HOUL ULD I I US USE? THINGS TO CONSIDER: a. Sample Matrix (whole guava vs. coffee bean) b. For Hawaii shipments, basic rule of thumb: *Pack so there is enough dry ice to last 4-6 days. *2 samples/box + 30 kg dry ice *Don’t leave any air space in the boxes
SHIPPING IPPING F FORMS MS
SHIPPI PPING F G FORMS
SHIPPI PPING F G FORMS
FedEx A x Airbill e ill example le
AFTER B ER BOXES S ARE A ACCEPTED EPTED FOR SHIPM PMENT ENT: a. Notify lab that boxes have been sent, include FedEx tracking numbers. b. Track boxes to make sure they leave origin and follow movement towards destination. If boxes get stuck somewhere, call FedEx. c. Follow up on sample delivery. Make sure you receive the sample arrival check sheet from the lab.
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