Safety Report September 2019 Incidents Reported Date Injury - - PowerPoint PPT Presentation

Safety Report September 2019

Incidents Reported

Date Injury Description: Causes: Prevention: 8-1-19 Cut Finger While moving black garbage bag forward in cart , broken light bulb inside of bag poked finger causing a small cut. Light bulbs have there own bins and keep all sharp

• bjects out of garbage bags.

8-6-19 Abrasion Lunch workout caused Skin to peel off on

• Hand. Put triple antibiotic ointment and

band-aid on it when got back to work Was wearing gloves when lifting, just old gloves. Need to buy new ones 8-19-19 Shock Grabbed a micro switch tab during ice cube machine maintenance and got

• shocked. Had an Electrician confirm that

with a meter and it had 96 volts there. Electrician said that part of the switch should not be energized. Follow energized work requirements 8-26-19 Wasp Sting Wasp stung arm Situational Awarenes 8-27-19 Wasp Sting Wasp stung leg Situational Awarenes

Monthly and Year to Date

2018 July YTD Total Incidents Reported 5 28 Recordable Case(s) 6 Restricted Duty Case(s) 2 Lost Workday Case(s) 3

Vehicle Incidents

Date Vehicle Driver’s Account: Prevention

No Vehicle Incidents Reported for the month of August

Close Calls

Date Location Description

ESC 8-13-19 Was replacing the sanding belt on our stand up grinder/sander. Unplugged the cord from the extension cord that was plugged into the wall while servicing the machine. I noticed that the center ground prong was broken off in the extension cord plug. Machine was tagged out of service, and a help desk ticket was turned into facilities for repair. There was a close call turned in on the same machine a couple of months ago. There was a electric shock delivered to another employee previously with this machine when the on/off switch failed. The machine was inspected and the switch

• replaced. We were told it was "unsure" why the machine delivered a shock. *Suggest replacing cord with a longer one so

as to get rid of the extension cord, and make sure the ground is in operating condition.* Lunch Room 8/19/2019 During routine maintenance of the ice machine in the lunch room at Priest Rapids Dam, a mechanic was reassembling the front cover that goes over the ice cube trays and received a shock from the micro switch tab that controls when the ice drops into the holding bin. The switch was not expected to be a shock hazard under normal conditions. The issue was looked at by an electrician and determined to be the result of a failure of the switch that somehow energized the tab. Back of the warehouse 8/8/2019 While I was attaching the Large BBQ to the Truck it appeared to be sitting down on ball. latch it put the pin in the latch hooked up lights attached the safety chains did a walk around checked lights pulled the wheel chalks. As I got in the truck to drive off another employee looking at it from a different angle noticed it wasn't sitting all the way down on the ball. With help from this employee we were able to secure the towing to the hitch. Discovered at Crescent Bar 8/2/2019 Employees forgot to lift the trailer tongue jack after hooking up to the pickup. Both employees conducted 360 walk arounds after hooking up and still missed the fact the jack was in the down position. Nothing broke, the jack wheel touched the ground intermittently while towed to Crescent Bar. The jack operates as normal, the wheel has a few scuffs. Soap lake 8/5/2019 Employee's were installing a Meter on a house in Soap Lake , there was a poorly secured disconnect next to the meter base, employee moved the disconnect slightly to gain better access to the meter base, the conductors in the Disconnect were still energized and arced.

Safety Data Sheets SDS Search

Click to Request Search for SDS in our system

SDS Request

2 1 3

SDS Request

New material requiring a safety data sheet Existing material requiring a current safety data sheet Research/Reference Purpose Only Request goes to Safety, Environmental & Materials for review and

• approval. Requestor will be notified of updates. Any rejection in the

approval process will terminate the request. Any questions, Contact Abel Sabedra Ext 4097 1 2 3 You can attach a file if needed 4

Level O - Other – Close Call Level 1 – Serious Close Call Level 2 – First Aid Case(s) Level 3 – Recordable Injury Case(s) Level 4 –Restricted Duty Case(s) Level 5 – Lost Work Day Case(s) Level 6 – Fatality or Hospitalization

49 7 4 6 2 2

Injury/Illness INCIDENT RATES (0.0 is the Ultimate Goal!) 2018 (Year End) 2019

12 mo. Rolling AVG*

Total OSHA Recordable Case (Levels 3,4,5) Rate 2.8 2.9* Lost Time Case (Levels 4&5) Rate 1.2 0.8

Employee Safety

2019 incidents Year to Date Summary ‐ September

2019

2018

41 10 41 4 4 11

11

Recordable Cases TTL.

19

Recordable Cases TTL.

96% 93% 96% 94% 97% 96% 96% 97% 98% 92% 95% 96%

Sep‐18 Oct‐18 Nov‐18 Dec‐18 Jan‐19 Feb‐19 Mar‐19 Apr‐19 May‐19 Jun‐19 Jul‐19 Aug‐19

Safety Meeting Attendance

Leading & Lagging Indicators

2.6 2.5 3.4 3.2 3.3 3.6 3.8 3.8 4.1 3.6 3.1 2.9

Sep‐18 Oct‐18 Nov‐18 Dec‐18 Jan‐19 Feb‐19 Mar‐19 Apr‐19 May‐19 Jun‐19 Jul‐19 Aug‐19

Recordable Injury Rate

52 55 71 50 36 45 81 82 64 50 43 82

Sep‐18 Oct‐18 Nov‐18 Dec‐18 Jan‐19 Feb‐19 Mar‐19 Apr‐19 May‐19 Jun‐19 Jul‐19 Aug‐19

Jobsite Reviews Conducted

12 Month Rolling – Recordable Injury Rate 2018 vs. 2019

4.1 3.9 3.8 3.8 3.2 3.5 3.2 3.1 2.6 2.5 3.4 3.2 3.3 3.6 3.8 3.8 4.1 3.6 3.1 2.9

0.0 0.5 1.0 1.5 2.0 2.5 3.0 3.5 4.0 4.5

Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec 12 Month Rolling ‐ Recordable Injury Rate ‐ 2018 vs. 2019

2018 2019 Linear (2018) Linear (2019)

Powering our way of life.

Thank You

Powering our way of life.

Commission Update – Q3 2019

Safety & Industrial Training

Purpose and Goal

Purpose: Grant PUD is charting a course to safety and health excellence. This Safety & Health Improvement Plan (SHIP) describes our course and how we plan to reach our destination. Vision: Grant PUD will create and maintain an environment where all employees think, act, and behave in ways which demonstrate that safety is our paramount value Goal: Achieve a recordable incident rate of zero by the end of 2021.

Safety & Industrial Training Manager

Safety & Industrial Training Team

Data Analyst

Safety Coordinators Industrial Training Tech Writer

Tyler O’Brion Jessica Ziegler Abel Sabedra Mindy Johnston Nels Hanson RJ Fronsman Ron Roth Craig Bressan John Price Mike Miland

Six Criteria for Safety Excellence

• Top management is visibly committed
• Middle management is actively involved
• Front-line supervision is performance-focused
• Employees are actively participating
• System is flexible to accommodate the culture
• Safety system is positively perceived by the workforce

Today’s Goal

Provide an update on the Status of the SHIP Today I would like to provide an update on our progress on a core element of the Ship: Performance- The administrative, information/education, and safe work

practices elements described above are all intended to improve the District’s safety and health performance and help us reach our vision and goal.

What tools have been either added or modified in the last three years:

• CI Team 1 – Safety Meeting Improvement
• CI Team 2 – New Hire & Transferred Employee Training
• CI Team 3 – Close Call Reporting and Communication
• Upgrade of our Learning Management System (LMS)
• Power Production - Using Maximo for Job Hazard Analysis
• Job Site Review Program
• Both internal and external audits of critical safety programs.

CI Team 1 – Safety Meeting Improvement

CI Team 2 – New Hire & Transferred Employee Training

CI Team 3 – Close Call Reporting and Communication

Upgrade of our Learning Management System (LMS)

• Employees are now be able to review and track:
• Courses they have completed
• Courses they are assigned to complete
• Foreman, Supervisors and Managers are able to track:
• Their assigned training
• The training status of employees that work in their cost

center

• We now have an extensive library of safety training

materials that can be customized to meet GCPUD safety policy requirements

Using Maximo Tools for Job Hazard Analysis

Job Site Review Program

Internal and external audits

• Clearance Procedures – Internal Audit(s)
• Hearing Protection Program – External Audit
• Lead Worker Program – External Audit (In Progress)
• Respirator Program – External Audit
• Crane Program – External Audit

2019 Budget Update (as of 7/31/2019)

2019 Budget Actuals Projected (2019) CAP $ 40,000 (variance) $ 36,750 $38,950 O&M $ 491,360 $ 193,575 $537,800 Labor $ 979,419 $ 505,338 $ 879,504 FTR Headcount 9.5 8 10

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Powering our way of life.

Security Review 2019 Q3

Vision

To align security efforts with the organization’s vision and strategic plan. What is the vision for security?

• Provide quality “internal customer-focused” service
• Security with Compassion
• Build trust and develop partnerships within the organization
• A “supportive” approach
• Stronger communication
• Inclusion

Road Show

• What is the purpose and end goal of the Road Show?
• The purpose of the road show is to understand the current state of the security operations within the organization,

identify areas of opportunities, develop a plan to provide quality service and partnerships within the organization.

• The end goal should result in data driven evidence on what the true needs are for security involvement and

improvement.

• What happens during the Road Show?
• Meet the team
• Introduce my new team and share my vision
• Understand the operations
• What keeps the managers awake at night?
• What role do they feel security is playing today?
• How can security better support their mission and operations?

Grant PUD Security

Actuals as of 7/31/19

$4,485,652 $867,500 $570,621 $3,017,056 $30,475 $1,154,771 $411,328 $318,384 $406,620 $18,439 TOTAL O&M LABOR CAPITAL TRAVEL AND TRAINING

Budget Actuals

2019 Incidents

22 6 1 45 14 17 10 12 1 2 1 2 3 1 13 4 4 13 84 11 1 3 2 11 2 3 6 24 15 6 20 40 60 80 100 120 140 Burglar Alarm Facilities/Maintenance Issue Fire No Response Required GCPUD Rule Violation LE / Fire / EMS Response Suspicious Activity Unsecured Access Point Unsecured Vehicle Vandalism NUMBER OF INCIDENTS TYPE OF INCIDENT

YTD Reportables

DSOC EHQ Desk HOB Desk Hydro Patrol Recreation Patrol T&D Patrol

Seasonal Security for Lands & Recreation 2019

Education Contacts- Providing individuals information on the rules/verbal warning Warning Tickets- These are issued for vehicles, trailers, boats, etc. illegally parked, or rule violation

3 112 24 413 4 6 1

Lands & Rec YTD

Vandalism Warning Tickets Issued Vehicles/Trailers Towed Education Contacts Boat lock ups LE/Medical Response Camp Site Evictions

Genetec Project

Budget: $2.2M

Upcoming work:

EHQ target date has been a moving target with CIP environment build and remodel plans. CIP Environment

• CIP environment is built as 9/6.
• Next activity is to move the environment into Genetec/Security

cluster.

• Pre-requisite to begin is to complete the CIP compliance policies

and procedure documentation.

• Target date for policies completion is by end of this month.
• Migration of clusters effective beginning of October.

Once above work is complete then Dispatch and Backup Dispatch centers can be transitioned to Genetec SC. Phase 1 is on target at this point and includes all sites except Hydro.

Milestones/Deploy ment Target Dates Actual Date Notes Coulee City Dec-18 1/11/2019 Royal City February 4 – 8, 2019 2/22/2019 Ephrata Annex March 4 - 8, 2019 3/8/2019 Quincy Local Office March 18 – 22, 2019 3/22/2019 Moses Lake Local Office April 8 – 12, 2019 4/26/2019 Wanapum Maintenance Center April 15 – May 2019 6/14/2019 Moses Lake Service Center Jul-19 Deployment 9/9 - 9/30 HOB June 10 – 21, 2019 7/12/2019 Ephrata Service Center Jul-19 Site prep in progress Heritage Center Aug-19 8/5 - 9/10, in stabilization support status holidays, resource constraint & complexity of wiring prolonged cutover effort. Ephrata HQ Oct-19 change from 9-19 change from 9-19 Priest Rapids Maint Buildings Nov-19 change from 10-19 change from 10-19 Quincy Chute Oct-19 Site survey completed Effort required is one day. Will schedule as soon as network switch is installed. Potholes East Canal November 2019 Site survey completed Effort required is one day. Will schedule as soon as network switch is installed. Wanapum Switchyard Nov-19 Phase 2: Hydro Dams Wanapum Dam PH Oct 2019 - Mar 2020

Emergency Management Incident Command System Status

Incident Management Team (IMT)

44 Team members have been identified with representation throughout the District.

Emergency Operation Center (EOC)

Prior discussion included an Inter-Local Agreement (ILA) with the Grant County Sheriff’s Office Emergency Management Division that calls for GPUD’s use of their newly established EOC at minimal cost compared to building out our own. We are working on identifying the locations across the District for potential EOC locations.

Basic and Advanced Training identified

• Sr. Training Coordinator Nels Hanson is on board and coordinating efforts.

Basic (on-line) training will take place in November/December 2019 Advanced (classroom) training will take place in January 2020 Note: Training has been delayed/postponed briefly to accommodate other priorities at the District. It has been determined that the ICS 400 block of instruction will not be required of our employees. This class is designed around large scale events wherein Unified Command is under the control of Federal, State or local governments/Emergency Management Teams. GPUD may be involved in those events/incidents but only on the periphery as a liaison.

System-wide Communication Plan

Working with Public Affairs – under construction – with plans to roll this out in Q4/2019

Business Continuity Plan/Comprehensive Emergency Operations Plan

Working with Procurement to develop MOUs/Contracts for local resources (hotel, food, fuel, etc.) Preliminary discussions are in progress with a consultant regarding District-wide assessment, development, training and drills. Budget dependent.

Powering our way of life.

Powering our way of life.

Commission Presentation September 24, 2019

PUBLIC POWER / INDUSTRY OUTREACH ACTIVITY REPORT

Andrew Munro, Senior Manager External Affairs & Communications

Agenda

I. Vision II. Industry Memberships

• III. Industry Leadership
• IV. Recent Activities

V. Industry Awards

Vision Trusted & Reliable Utility Leader

Operating Unit – Top 5 Goals

External Affairs & Communications: 1. Customers, employees & policy leaders understand what the utility is doing and why. 2. We have a clear, unified & powerful voice in local, regional & national forums. 3. We know how a key issue impacts the PUD & its customers with data, research & analysis. 4. We are focused on the highest value work. 5. Grant PUD is widely recognized as a trusted & reliable “go-to” utility leader (Vision).

Operating Unit Goals align/support GCPUD Strategic Plan Objectives.

Industry Memberships Unified Voice

Industry Memberships (Unified Voice)

Industry Leadership Powerful Voice

Industry Leadership (Powerful Voice)

Board of Directors – Andrew Munro Board of Directors, President – Chuck Allen Environmental Task Force CEO Sponsor – Kevin Nordt Board of Directors – Tom Flint

Industry Leadership (Powerful Voice)

Board of Directors – Kevin Nordt Executive Committee – Kevin Nordt Board of Directors – Dale Walker

Recent Activities Summary

Recent Activities Summary

Q1 Q2 Q3 Q4

Monthly meetings – CRT, PGP, PPC, NWRP, WPUDA Monthly meetings – CRT, PGP, PPC, NWRP, WPUDA Monthly meetings – CRT, PGP, PPC, NWRP, WPUDA Monthly meetings – CRT, PGP, PPC, NWRP, WPUDA APPA Legislative Rally – Wash, DC APPA National Conference & Expo APPA Policy Makers Council DC Fly-In WPUDA Annual mtg. NHA Board mtg. NHA Annual Conf. NHA Board mtg. NHA Board mtg. NWHA Annual Conf. FWEE Hydro STEM Academy HydroVision FWEE Annual Board Meeting LPPC CEO Meeting LPPC CEO Meeting LPPC CEO Meeting LPPC CEO Meeting Energy NW Energy NW Energy NW Energy NW

Recent Educational Outreach

Photo from Tri-Cities RiverFest

Summer Library Program Grant County Fair Tri-Cities RiverFest Wentachee River Salmon Festival North Central Educational Service District In-school K-5 Program

Technology Van

• $100,000 grant from

Microsoft.

• Van will provide a

mobile technology experience to promote:

• Fiber optic service
• Hydropower
• Electrical safety
• Van to be

delivered by Dec. 31.

Dodge ProMaster van will be outfitted with graphics, interactive video screens, WiFi hotspot and augmented reality experience.

Communication Collaboration

NW River Partners Hydro 1-Pager Public Generating Pool Carbon 1-Pager Fish & Hydropower 1-Pager

Communication Tools

Hydropower Day Facebook ad Annual Report Capital Press collaboration

Vision – Trusted & Reliable Utility Leader

Powered by Respect Q1 Powered by Teamwork Q2 Powered by Innovation Q3 Powered by Heritage Q4

Powering Our Way of Life

Locally, Regionally & Nationally

Industry Awards Grant PUD Recognition

National Awards

• NWPPA Award recipient (We’ll know what we won
• n Sept. 17)
• Grant PUD: APPA Community Service Award –

June 11, 2019 @ National Conference in Austin, TX.

• FWEE--Hydro Appreciation Day: NHA Outstanding

Stewards of America’s Waterways (OSAW) Award – April 1, 2019 @ NHA Waterpower Week Conference in Washington, DC.

Hydro Appreciation Day on July 21, 2019 with FWEE and the Seattle Sounders

Impact:

• Grant PUD was one of 20 hydropower producers

and vendors that supported event.

• More than 550,000 individuals were reached through

social media campaign.

• Video viewed more than 490,000 times. Link:

https://www.youtube.com/watch?v=N31wRabuQlo

• 200 people attended the game as part of the Hydro

Appreciation group, including 27 poetry contest winners.

Powering our way of life.