Safety Report June 2019 Incidents Reported Date Injury - - PowerPoint PPT Presentation

safety report june 2019 incidents reported
SMART_READER_LITE
LIVE PREVIEW

Safety Report June 2019 Incidents Reported Date Injury - - PowerPoint PPT Presentation

Safety Report June 2019 Incidents Reported Date Injury Description: Causes: Prevention: Trying to bend a ground rod and it slipped Overexertion, awkward positioning, improper 5/26/19 Jaw Alternative methods under investigation and


slide-1
SLIDE 1

Safety Report June 2019

slide-2
SLIDE 2

Incidents Reported

Date Injury Description: Causes: Prevention: 5/26/19 Jaw Trying to bend a ground rod and it slipped and struck lower jaw Overexertion, awkward positioning, improper tools Alternative methods under investigation 5/9/19 Flash Was trying to re hook up a secondary service at Mardon resort, attached one of the two legs on the service wire to the energized buss bar and placed a battery powered tool on the middle buss bar, to connect the last wire in the service. The wire was tightened , when trying to remove the tool from the energized buss bar it made contact with the top phase resulting in a flash. No barriers while working around energized

  • equipment. Improper tool for the job.

Placement of insulated blankets and use of insulated tools

slide-3
SLIDE 3

Monthly and Year to Date

2018 May YTD Total Incidents Reported 2 18 Recordable Case(s) 2 5 Restricted Duty Case(s) 2 Lost Workday Case(s) 3

slide-4
SLIDE 4

Vehicle Incidents

Date Vehicle Driver’s Account: Prevention

5/3/19 VH0024 A contractor semi truck and trailer turning into the fiber yard striking the gate breaking the bracket and bending the gate frame work Better planning for entrance and exit, Use a spotter for incoming big rigs 5/11/19 VH0419 Staff member hit a gate post when entering onto the shoreline trail causing a scratch in the side of the pick up Awareness to surroundings 5/24/19 VH0461 ​Staff member backed into the corner of a fence post with the flat- bed truck causing a small dent in the back side of the truck bed. A 360 degree walk around was done prior to backing the truck up, but the wide sides of the bed could not be seen in the mirrors and back- up camera. Use a spotter or frequently check clearences. 5/29/19 VHT115 ​Tail light on a pull-behind trailer was bent while backing into the maintenance center. The driver lost sight of the spotter within the

  • building. The metal was bent back into place, resulting in no

damage to the light. Stop if you loose site of your spotter until you gain visibility for guidance back 5/31/19 VH0138 ​Driving back from Moses Lake an oncoming concrete truck sent a rock flying into the windshield, cracking it in the bottom center of the

  • glass. It is currently not in the driver's line of sight.

N/A

slide-5
SLIDE 5

Investigations

Release Date Description Contact

TBD Voith Lead Work Tyler O'Brion June Voith Turbine Lift Craig, Aaron, Stuart June Voith Top-Hat Incident Craig Bressan June Royal City Flash Event Craig Bressan June North Sky Communications Crescent Bare Power Strike RJ Fronsman TBD Blast Operation Lead Incident Tyler O’Brion

  • For more information contact the Safety Coordinator assigned to the investigation
slide-6
SLIDE 6

Close Calls

Date Location Description

5/2/19 EHQ Box was placed in my cubicle and I didn't move it out of the way. Stood up quick to respond to a request and tripped over the box. Didn't fall, or bump into anything, I did manage to catch myself with my other foot. 5/7/19 WMC ​An employee was removing a pallet of ceiling tiles from the top shelf and caught the underside of the shelf on the mezzanine, pulling the bracket off and bending it. The Foreman reviewed the situation with the driver and pointed out that they should have had a spotter to watch to make sure the forks were clear of the other shelf before starting his lift. There were no injuries, and the driver was wearing his seatbelt. 5/7/19 MLSC While performing routine switching for the contractors that are rebuilding the transmission line on Wheeler

  • Rd. The crew was instructed to close a normal open in V3162, before proceeding the crew used proper

precautions and phased the normal open. While doing so the crew noticed that C Phase and B Phase did not phase with their corresponding bus. Thus avoiding what certainly would have been a catastrophic event that no doubt would have resulted in personal injury destruction of company property, district equipment and customer equipment. The crew was than able to improvise, adapt and over come to re route the wire to the appropriate bus. 5/9/19 Priest Rapids P-8 During the disassembly of the Generating unit P-8 at Priest Rapids dam, it was discovered that the Servo Saddle was removed from the system while the clearance tags were still in place. This was reported to the CR and the Chief Operator. The Chief Operator located the Servo Saddle that had been removed and inspected the system. This energy isolation device was no longer needed at this stage in the work and therefore no hazard existed due to this action. An investigation into the cause and determine corrective actions is underway. 5/9/19 PRD Reservoir Aboard PT- 10 ​While netting fish aboard PT-10, electrofishing boat, employee came off netting platform while actively

  • electrofishing. The employee lunged out over the water with their arm/body. The boat operator had to hit the

"kill" switch to stop the flow of electricity to the water.

slide-7
SLIDE 7

Close Calls

Date Location Description

5/15/19 PRD Voith Employee was match marking parts on the gate ring linkage. Lead paint was removed using a wire wheel to facilitate marking. PUD mechanic observed the work and contacted the employee and Voith supervision the work was stopped. The same work was done the previous night so there was lead paint spread around the

  • area. The lead removal areas were 3" x 4" for each match mark. Safety department was notified and the area

was barricaded with red tape. Additionally the area where the runner nose cone removal was being done was

  • barricaded. Also there was a possibility that the lead was tracked up to the break room area.

The area outside the break room over to the bathroom was mopped the help reduce the possibility of contamination. Additional clean up measures are in process. 5/20/19 Trinidad Area ​An operator with North Sky Construction was digging a trench 3 ft. away from an underground primary cable that had been located and exposed. The operator dug into a second underground primary cable that had not been located. No injuries occurred. Investigation and follow-up are ongoing. Steps are being discussed to avoid a similar event in the future. 5/21/19 ESC Employee finger got caught between choker chain and hook on line truck felt pressure but no

  • injury. Attentiveness of crew stopped the pick before it was a smashed finger

5/22/19 PRD Employee had the pump house door slam on his hand because of the vacuum from the pressure differential of the ventilation intake inside the pump house. The door is extremely heavy as well, witch makes handling the door difficult. 5/24/19 Priest Rapids Hatchery A WDFW employee fell approximately 22 inches into flowing water that was approximately 18 inches deep, and was washed downstream approximately 20 feet, losing their hat and glasses. The employee was standing on top of dam boards in a channel-pond drain structure in order to seat them fully when they lost their footing and hand grip, and fell into the water. The employee was able to self rescue when the current diminished the short distance downstream. A coworker noted the employee was pale and visibly shaken, but there were no physical injuries to the employee, who was wearing a PFD.

slide-8
SLIDE 8

Close Calls

Date Location Description

5/29/19 WMC ​While attempting to pick Left Bank pump house hatch cover. The insert in the hatch threads failed. The hatch never came up. The swivel eyes were torqued to manufactures specification. Rigging was adequate for the

  • load. Employees suggest engineering evaluation of all hatch cover imbeds.

5/29/19 Wanapum Warehouse ​While lifting a case of Muriatic acid off of the Warehouse top shelf, the cardboard box holding the 4 one gallon containers of Muriatic acid failed. The box degraded to the point that the gallons fell thru the bottom of the box causing two of the gallon jugs to break on the floor. The area was contained, Hazmat and Safety dept. was notified.

slide-9
SLIDE 9

Safety Meeting Make-ups

Options to make-up a safety meeting

  • Attend another areas Safety Meeting
  • Review the safety meeting notes with the chair or scribe
  • LMS make-up

Deadline for make-up being included in the safety statistics (7 business days into the next month) Safety report will show end of month participation % w/o 7 days.

  • 100% attendance is our target for safety meeting attendance. If you do not complete one of the make-up
  • ptions prior to seven business days into the next month please use the LMS as your make-up option, this will

assist safety in tracking.

  • Tracking attendance after the cut-off (7 business days into the next month) is the responsibility of the Sr.

Manager for the Department. Safety will have attendance records but will not update the monthly stats.

slide-10
SLIDE 10
slide-11
SLIDE 11

Unsecure Loads/Lifting Incidents

Date Location Description: 8/4/18 Moses Lake Reel Dropped off of truck while turning through an intersection. 2018 WMC Reel Dropped, rolled and struck a parked car causing damage to a personal vehicle. 4/15/19 PRD The turbine bearing on P08 was being removed using two chain falls, one of the swivel eyes pulled out of the internal threads, The chain fall and the rigging equipment fell into the turbine pit. Personnel were very close to being hit. 4/25/19 PRD Inner sleeve (Top-hat) from P8 was being moved and slid off the forks when forklift brakes were applied. 4/15/19 Quincy While picking up downed pole, utility pole spun around striking and denting the top of the truck cab. 3-5-19 WD The single point attachment slid off the fork while the fork lift was in movement dropping

  • pole. The set screws on the single point attachment were on the tapper of the fork thus

not allowing for a tight grip.

slide-12
SLIDE 12

Level 1 – Serious Close Call Level 2 – First Aid Case(s) Level 4 –Restricted Duty Case(s) Level 5 – Lost Work Day Case(s) Level 6 – Fatality or Hospitalization

38 5 4 5 2 3

Injury/Illness INCIDENT RATES (0.0 is the Ultimate Goal!) 2018 (Year End) 2019

12 mo. Rolling AVG*

Total OSHA Recordable Case (Levels 3,4,5) Rate 2.8 3.3* Lost Time Case (Levels 4&5) Rate 1.2 1.3

Employee Safety

2019 incidents Year to Date Summary - June

2019

2018

41 10 41 4 4 11

10

Recordable Cases TTL.

19

Recordable Cases TTL.

slide-13
SLIDE 13

Leading & Lagging Indicators

slide-14
SLIDE 14

12 Month Rolling – Recordable Injury Rate 2018 vs. 2019

4.1 3.9 3.8 3.8 3.2 3.5 3.4 3.2 2.6 2.5 2.9 2.8 2.8 3.0 3.3 3.3 3.3

0.0 0.5 1.0 1.5 2.0 2.5 3.0 3.5 4.0 4.5

Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec 12 Month Rolling - Recordable Injury Rate - 2018 vs. 2019

2018 2019 Linear (2018)

slide-15
SLIDE 15

Safety Policy Status:

Completed Policies Since Oct. 2018

SA-APP-001 Accident Prevention Program SA010109-POL Personal Protective Equipment SA111103-POL Confined/Enclosed Space SA111104-POL Substation Entry SA121204-POL Minimum Approach Distance SA121213-POL Hot Work A1 SA111101-POL Lead Exposure Program SA000002-POL Agency Inspections SA111111-POL Forklifts and PITs SA000015-POL Departmental Safety Meetings SA121213-POL Hot Work A0 SA000003-POL Heat Stress

* Request from Commissioners to see more details on completed policies vs. policies in process or awaiting review. Document # Title Comments

SA111108-POL Fall Protection Program

Permission to move on without further comments from Ty Ehrman. Review completed 4-24-19. Will be released when training is complete.

SA-11107-POL Trenching and Excavation

Permission to move on without further comments from Ty Ehrman. Review completed 4-24-19. Will be released when training is complete.

slide-16
SLIDE 16

Safety Policies Under Review:

Policies Under Review

Area Leads Start Date

Comments

SA000016-POL Safety Committees MSC Will Identify TBD SA000005-POL Reporting Injuries MSC Will Identify TBD SA010101-POL Fire Prevention Program MSC Will Identify TBD SA020206-POL Evacuating A Grant PUD Facility MSC Will Identify TBD SA111102-POL Hazard Communications MSC Will Identify TBD SA111100-POL Handling & Use of Sulfur Hexafluoride (SF6) MSC Will Identify TBD SA111111-POL Flame Resistant and Arc Rated Clothing MSC Will Identify TBD SA121200-POL Using Tape/Rope/Signage as a Safety Barricade MSC Will Identify TBD SA111123-POL Crane, Derrick, Hoist ITI 5/6/19 Under 3rd party Review SA111112-POL Hearing Conservation Program elecTrain 4/1/19 Under 3rd party Review SA111101-POL Asbestos Program elecTrain TBD Under 3rd party Review SA111120-POL Respiratory Protection Program elecTrain 5/24/19 Under 3rd party Review SA111114-POL Lead Exposure Control Program elecTrain 5/24/19 Under 3rd party Review

slide-17
SLIDE 17

Powering our way of life.

Thank You

slide-18
SLIDE 18

Powering our way of life.

Commission Update – Q2 2019

Safety & Industrial Training

slide-19
SLIDE 19

Purpose and Goal

Purpose: Grant PUD is charting a course to safety and health excellence. This Safety & Health Improvement Plan (SHIP) describes our course and how we plan to reach our destination. Vision: Grant PUD will create and maintain an environment where all employees think, act, and behave in ways which demonstrate that safety is our paramount value Goal: Achieve a recordable incident rate of zero by the end of 2021.

slide-20
SLIDE 20

Today’s Goal

Provide an update on the Status of the SHIP Today I would like to provide an update on our progress on a core element of the Ship: Information/Education - developing and delivering a range of safety-related trainings.

slide-21
SLIDE 21

Our new Learning Management Systems

  • Employees are now be able to review and track:
  • Courses they have completed
  • Courses they are assigned to complete
  • Foreman, Supervisors and Managers are able to track:
  • Their assigned training
  • The training status of employees that work in their cost

center

  • We now have an extensive library of safety training

materials that can be customized to meet GCPUD safety policy requirements

slide-22
SLIDE 22

In April 2019 the Vivid Learning LMS went live. All transcripts and accounts have been transferred into the new LMS. Your new account name will be your email with your first login password: After your first login you will be prompted to change your password. Training for those with admin rights, managers or users with additional rights are complete. Additional training can be done online at the individuals computer. Any issues please contact the LMS administrator listed below.

Your LMS administrator is Nels Hanson

  • Ext. 2638 or nhanson@gcpud.org

LMS Summary

slide-23
SLIDE 23

Vivid Learning Homepage

Current Homepage New Homepage Your new account name will be your email with your first login password: After your first login you will be prompted to change your password.

6

slide-24
SLIDE 24

I am proud to announce that GCPUD celebrated June (National Safety Month) with a motivational speaker (Bill Sims) on 6/18/19 & 6/20/19. This is the 1st year that GCPUD actively celebrated National Safety Month. Our topic was positive reinforcement and building a Safety Culture.

slide-25
SLIDE 25

2019 Investigations

Report Date Description Contact Status

3/27/19 Wrench was found left on station service breaker after maintenance was performed. Tyler O’Brion Closed 4/4/19 Vest caught on rotating shaft pulling employee down and causing head injury Ron Roth Closed TBD Voith Lead Work Tyler O'Brion Open June Voith Turbine Lift Craig, Aaron, Stuart Draft June Voith Top-Hat Incident Craig Bressan Open June Royal City Flash Event Craig Bressan Draft June North Sky Communications Crescent Bare Power Strike RJ Fronsman Draft TBD Blast Operation Lead Incident Tyler O’Brion Open

  • For more information contact the Safety Coordinator assigned to the investigation
slide-26
SLIDE 26

Powering our way of life.

slide-27
SLIDE 27

Powering our way of life.

Security Quarterly Report 2019 Q2

slide-28
SLIDE 28

Vision

To align security efforts with the organization’s vision and strategic plan. What is the vision for security?

  • Provide quality “internal customer-focused” service
  • Security with Compassion
  • Build trust and develop partnerships within the organization
  • A “supportive” approach
  • Stronger communication
  • Inclusion
slide-29
SLIDE 29

Road Show

  • What is the purpose and end goal of the Road Show?
  • The purpose of the road show is to understand the current state of the security operations within the
  • rganization, identify areas of opportunities, develop a plan to provide quality service and partnerships within

the organization.

  • The end goal should result in data driven evidence on what the true needs are for security involvement and

improvement.

  • What happens during the Road Show?
  • Meet the team
  • Introduce my new team and share my vision
  • Understand the operations
  • What keeps the managers awake at night?
  • What role do they feel security is playing today?
  • How can security better support their mission and operations?

Details of progress will be provided end of Q3.

slide-30
SLIDE 30

Grant PUD Security

Actuals as of 6/11/19

$4,485,652 $867,500 $570,621 $3,017,056 $30,475 $582,418 $239,969 $206,000 $120,096 $16,353 TOTAL O&M LABOR CAPITAL TRAVEL AND TRAINING

Budget Actuals

slide-31
SLIDE 31

2019 YTD Reportables

slide-32
SLIDE 32

Genetec Project

Budget: $2.2M

Milestones/Deployment Target Dates Actual Date Coulee City Dec-18 1/11/2019 Royal City February 4 – 8, 2019 2/22/2019 Ephrata Annex March 4 - 8, 2019 3/8/2019 Quincy Local Office March 18 – 22, 2019 3/22/2019 Moses Lake Local Office April 8 – 12, 2019 4/26/2019 Wanapum Maintenance Center April 15 – May 2019 In progress Bldng 3: 4/22 – 4/26 Complete Bldng 5: 5/6 – 5/17 Complete Bldng 7: 5/20 – 5/31 95% complete. UAT Bldng 12: 6/3 – 6/7 Postponed to 6/10. Moses Lake Service Center Jul-19 In progress HOB June 10 – 21, 2019 Postponed to 6/17 - 6/28 Ephrata Service Center Jul-19 In progress 35% complete Heritage Center Aug-19 Site prep & training intiate in June Ephrata HQ Sep-19 Priest Rapids Maint Buildings Oct-19 Quincy Chute Oct-19 Potholes East Canal November 2019 Wanapum Switchyard Nov-19 Phase 2: Hydro Dams Wanapum Dam PH Q1 2020 Priest Rapids Dam PH Q2 2020

Genetec Deployment Status Current security system has been in place since 2014 and prior. Galaxy supports all access controls and other disparate systems support the video surveillance. It is the goal of Genetec Security Center Deployment project to replace all obsolete systems and hardware and consolidate both access controls and video surveillance with one single platform. Deployment will be completed in two phases.

  • Phase 1 will include all district offices and service centers.
  • Hydro dams will be deployed in Phase 2.

Current user badges will be compatible both in legacy and new security systems. New badges will be issued at the end of the project.

100000 200000 300000 400000 500000 600000 700000 800000 900000 Directs Labor Actuals Year end Projections

slide-33
SLIDE 33

CIP 014 Improvements

Project Scope

Wanapum Switchyard has been identified as a critical station/substation under NERC CIP-014-2. As a result the District must conduct a physical security assessment and plan to protect critical assets within the

  • switchyard. As this yard is a shared facility with Bonneville Power
  • Administration. Our goal is to develop a comprehensive security solution

for the site. CIP-014 also requires a threat and vulnerability assessment of Ephrata Dispatch and implementation of mitigating measures to address identified vulnerabilities. The scope of work would include the increased security measures at Ephrata Dispatch.

Project Budget Budget: $650K

Physical security assessment of Wanapum Switchyard April 2019

In Progress

Develop Physical Security roadmap for improvement measures based on assessment and partnership with BPA. May 2019

In Progress

Implementation of plan September/October 2019 Final Review/Closeout December 2019

100000 200000 300000 400000 500000 600000 700000 Directs Labor Actuals Year end Projections

slide-34
SLIDE 34

Risk Assessment

  • Review security policies
  • Understand the threats and

vulnerabilities

  • Estimate the impacts
  • Determine the likelihood
  • Plan Development/Implementation

 Aronson Security Group provided Proposal June  Review of proposal June/July  Target Risk Assessment Date 2020

slide-35
SLIDE 35

Emergency Preparedness

1.0 Personnel &Training Identified 2.0 Personnel &Training Developed 3.0 Plans formalized Drills / Exercise 4.0 End Game

  • Mission/Vision
  • Training
  • Incident Management Team Identified
  • Communications Plan (Awareness
  • Cost Analysis CY2019
  • Emergency Action Plan (EAP)
  • Executive Team Review/Approval
  • Training-Basic
  • Training-Advanced
  • Business Continuity Plan
  • Plans for Tabletop Exercise
  • Plans for Internal Functional Exercise
  • Cost Analysis CY2020
  • Emergency Action Plan/Business Continuity Plan Review/Approval
  • Finalize Plan for Internal Tabletop Exercise
  • Finalize Plan for Internal Functional Exercise
  • Publish Emergency Action Plan w/ Instruction
  • Perform Drills with After Action Review
  • Publish Business Continuity Plan
  • Drill Multiagency Tabletop & Function Exercise

Effective and efficient Incident Management by integrating a combination of facilities, equipment, Personnel, procedures and communications operating within a common organizational structure. A fundamental form of management, with the purpose of enabling incident managers to identify the key concerns Associated with any incident – often under urgent conditions – without sacrificing attention to any component of the command system. At the of the day, we will have a fully functional unit/team capable of planning for, responding to and recovering from any and all hazards, Emergencies and planned events with our VALUES in mind.

5.0 To remain successful in the End Game 4.0, providing for

consistency, the District will require continued review, updates and training as necessary.

slide-36
SLIDE 36

Powering our way of life.

slide-37
SLIDE 37

1

Powering our way of life.

June 25, 2019

GCPUD Data Optimization Implementation

slide-38
SLIDE 38

2

  • 1. Implementation Update
  • 2. Our Ask of You
  • 3. Q&A

Agenda

slide-39
SLIDE 39

3

Project Introduction: Why are we doing this?

To manage effectively, we need to be able to answer specific questions about our spend:

  • What is the spending for preventative vs. corrective maintenance for a specific substation?
  • What is the fully loaded budget vs. actuals spend for a capital project at Wanapum Dam?
  • What is the total cost of the Methow Spring Chinook Mitigation initiative?

GCPUD doesn’t have clear understanding or ability to manage total costs for services and projects, as we aren’t collecting and linking detailed cost and effort data.

slide-40
SLIDE 40

4

The following processes will be enhanced…

To answer questions like these, GCPUD will be capturing additional attributes on cost transactions district-wide.

Project Introduction: What is changing?

Purchase Orders Invoices P Cards Statement of Expense Inventory Consumed Timesheets Budgeting Expenditure Transfers Reporting Work Order Setup

… to capture attributes such as:

 Cost Category e.g IT Services  System e.g. PRP, Electric  Activity e.g. Corrective Maintenance  Location e.g. Wanapum Dam  Asset e.g. Turbine  Initiative e.g. Technology Roadmap  Program e.g. Safety  Work Order Number e.g. 269378

slide-41
SLIDE 41

5

Expanding from 4 to 74 cost categories will support more granular cost reporting. The list of cost categories to be picked will be constrained by the cost center

Future State: Expanded List of Cost Categories

Type Cost Categories Labor

Salaries Overtime Benefits Other

Utilities

Electricity Water / Sewer / Garbage Network Telephone / Cell Phone

  • Misc. Utility Expense

Risk

Insurance Premiums Claim Payment (Major) Claim Payment (Minor) Property Insurance

General & Administrative

Travel Tax Office and Administrative Supplies Subscriptions and Publications Furniture Postage, Printing, Signage Regulatory Expenses Permits, Licenses, and Fees Rent Seminars and Conferences Fees Memberships and Dues Customer Incentives

  • Misc. Operating Expense

Type Cost Categories Transportation

Fleet (Vehicles) Auto Rental Auto Parts Fuel

Operating Materials & Supplies

Equipment Equipment Rental Tools Fiber Cable Conductors HVAC Plumbing Communication, Alarms, Monitoring & Security Fire Protection Water/Sewer Systems Line Hardware Electrical Meter Parts PPE and Safety Equipment

  • Misc. Operating Materials and

Equipment

IT

Software License and Subscriptions Telecom Hardware

  • Misc. IT Expense

Type Cost Categories Purchased Services

Engineering Services Civil Construction Services Electrical Construction Services General Construction Services Architectural Services Environmental Services Telecommunications Construction Services Maintenance & Repair Services Water/Sewer Services Linen/Textile Services HVAC Services Legal Services Audit Services IT Services Contracted Labor Services Management Consulting Services Training Services Public Relations and Advertising Services Real Estate Services Operations Services Security Services Janitorial / Cleaning Services Freight / Courier Services

  • Misc. Purchased Services
slide-42
SLIDE 42

6

  • V2 All SharePoint invoices forms & workflows and integrations (SharePoint, SmartConnect/GP)
  • V2 Maximo WO, timesheet, inventory & integrations (Maximo, SmartConnect/GP)
  • V2 Excel timesheet & SOE & integration (A&M, eOne)
  • VFinal BoA updates & integration (A&M, GCPUD AP)
  • VFinal Add-On pay (GCPUD IT)

5/24 5/31 6/7 6/14 6/21 6/28 7/5 7/12 7/19 7/26 8/2 8/9 8/16

Project Introduction: When is this happening?

Round 1 V1 Dev Complete Round 1 UAT

  • V1 GP Extender fields / tables developed (eOne)
  • V1 SmartConnect integrations developed – Excel timesheet, Maximo

timesheet, SharePoint invoices (eOne)

5/24

GP Changes & Integrations Data Entry Tools ODS & Reports

GP to Project connection defined (Cogsdale) Round 2 UAT Data Attributes finalized (A&M)

5/24

  • V1 Operational Data Store – Test (Fairway)
  • Load historical 2018 and 2019 data in Test (Fairway)

6/7

Report UAT / Validation

6/28 5/24 5/31

Data Entry Tools: End User Training Go-Live – Data Entry Tools & integrations

7/26

Go-Live – ODS & PowerBI Standard Reports & PowerBI superuser reporting

7/26

Standard Report Creation & Access: End User Training PowerBI Superuser Training in Test V1 Management Reports developed with PowerBI in Test ODS

6/7

Update GP fields in Test: O&M Project, Cost Category, Cost Center (Terrah)

6/7

Stabilization period V2 / final ODS in Test (Fairway)

6/24

Train the Trainer Training Support Function Training Data Entry Tools: Make Up Training

slide-43
SLIDE 43

7

Benefits for Grant PUD  A cross-cutting view of the utility’s cost  Standardized financial reports  Enhanced reporting tools to better understand the business  Uniform and detailed budgeting across cost centers Benefits for Employees  More intuitive data entry  Supporting data to help advocate for smart improvements to the business  Everyday work directed towards highest-impact activities Benefits for Customers  Outcomes are maximized for customers when employees have quality data to inform decisions

Access to better information will allow GCPUD to run more efficiently, benefitting the customer, our employees, and the district as a whole.

Data Optimization: What are the benefits?

slide-44
SLIDE 44

8

As we get closer to go-live, we ask that GCPUD team members work with their supervisors to ensure attendance to mandatory training sessions.

Data Optimization: Our Ask of the Grant PUD Team

June

  • 2020 Budget Kick-Off: 6/4
  • User Acceptance Testing Rounds 1 and 2: 5/31 –

6/28

July

  • District-Wide Mandatory Training: 7/8 – 8/2
  • Go-Live: 7/26

Ongoing

  • Troubleshooting and support
  • Attribute governance and refinement
slide-45
SLIDE 45

9

Q&A