Roles and Responsibilities Judge Beverly Nation and Kristi - PowerPoint PPT Presentation

Roles and Responsibilities

Judge Beverly Nation and Kristi Royston Oglethorpe County, Board Chairman Gwinnett County, Elections Supervisor 706.775.8202; 678.226.7210 judgenation@oglethorpecountyga.gov kristi.royston@gwinnettcounty.com # of Active Voters: 10,013; 548,933 # of Election Day Polling Places: 3; 156 # of Advance Voting Locations: 1; 8

You’re a part of history! • First ever GAVREO Conference • Created by merging VRAG (established 1968) and GEOA (established 1984) • Officers: • Presidents: Deidre Holden, Paulding County and Charlotte Sosebee, Athens-Clarke County • Presidents Elect: Judge TJ Hudson, Treutlen County and Dorothy Glisson, Screven County • Vice President: Tracy Strange, Wilkinson County • Treasurer: Mandi Smith, Forsyth County • Secretary: Shauna Dozier, Clayton County GAVREO Conference December 2019

Speaking of history Frances Duncan • Started her career with the Secretary of State’s Office as a tour guide • First full-time director of the Elections Division • Retired in 1988 and was later appointed to the State Elections Board • Award established by Secretary Max Cleland • • Ann Hicks • Started her career as a tour guide in the state capitol • Held every division title: receptionist, election coordinator, assistant director, and division director • Retired in August 2011 • Award established by Secretary Brian Kemp GAVREO Conference December 2019

General information • GAVREO’s Objective, as written in the bylaws: To encourage the efficient performance of the official duties of its members; continue the exchange of information and knowledge; promote uniformity; develop educational measures that are compatible with laws appertaining to voter registration and elections; scheduling and attending training sessions and seminars • While you’re at conference • Network with other counties • Ask your peers questions during lunch • Learn processes that could work in your office • While you’re in class • Silence or power off your cell phones • Keep side conversations to a minimum GAVREO Conference December 2019

Resources • Georgia Election Code • State Election Board Rules • Firefly • Georgia Constitution • Ethics in Government Act • Americans with Disabilities Act (ADA) • City Charters • Recall Act of 1989 • Help America Vote Act (HAVA) • National Voter Registration Act (NVRA) • Civil Rights Act of 1965 • County Attorney • Secretary of State Elections Division and Liaison GAVREO Conference December 2019

Who we are and what we do • 124 Combined Boards • 33 Probate Judges and Board of Registrars • Two Separate Board of Elections and Board of Registrars • A Local Act through the General Assembly creates a Board • The Board can create their own bylaws • What’s the difference in an Elections Superintendent and an Elections Supervisor/Director? • Elections Superintendent is either the Probate Judge, Board of Elections, or Board of Elections and Registration • Elections Supervisor/Director is in the individual hired to oversee the conduct of elections GAVREO Conference December 2019

Voter Registration • Helpful but not all inclusive SEB Rules and code sections • SEB 183-1-6-.01 Date stamping applications • SEB 183-1-6-.02 Rules for Private Entities • SEB 183-1-6-.03 Rules for Registrars • O.C.G.A. 21-2-212 Appointment • O.C.G.A. 21-2-213 Deputy Registrars and clerical help • O.C.G.A. 21-2-214 Qualifications of registrars • O.C.G.A. 21-2-215 and 21-2-222 Locations, hours, storage • O.C.G.A. 21-2-216 Qualifications of electors • O.C.G.A. 21-2-224 Deadlines • O.C.G.A. 21-2-227 Providing electors lists • O.C.G.A. 21-2-228 through 21-2-230 Hearings • O.C.G.A. 21-2-231 through 21-2-235 List maintenance • O.C.G.A. 21-2-236 Retention GAVREO Conference December 2019

2020 Registration Deadlines • February 24, 2020 for Presidential Preference Primary • April 20, 2020 for General Primary and Nonpartisan Election • April 20, 2020 for Local and State Runoff • June 22, 2020 Federal Runoff • October 5, 2020 for General Election • October 5, 2020 for Local and State General Election Runoff • December 7, 2020 for Federal General Election Runoff GAVREO Conference December 2019

Absentee and Advance Voting (ABM and AIP) • Helpful but not all inclusive SEB Rules and code sections • SEB 183-1-14.11 Determining eligibility and mailing ballot • O.C.G.A. 21-2-381 Making applications • O.C.G.A. 21-2-382 Additional sites • O.C.G.A. 21-2-383 and 21-2-384 Prep and delivery of ballots and supplies • O.C.G.A. 21-2-385 Voting absentee and advance • O.C.G.A. 21-2-386 Validation and rejection of ballots • O.C.G.A. 21-2-386 Opening, scanning early, sequestering • O.C.G.A. 21-2-483 Vote Review Panel GAVREO Conference December 2019

2020 ABM Dates • Earliest day to request (180 days before) • September 26, 2019 for Presidential Preference Primary • November 21, 2019 for General Primary • January 23, 2020 for General Primary Runoff • May 7, 2020 for General Election • June 4 for General Election Runoff (Local and State) • July 9 for General Election Runoff (Federal) GAVREO Conference December 2019

2020 ABM Dates (cont.) • Earliest day to issue (49 to 45 days before) • February 4: Presidential Preference Primary • March 31: General Primary and Nonpartisan Election • June 2:General Primary Runoff • September 15: General Election • ASAP but no later than November 23 (HB316): State and Local Runoff • November 17: Federal Runoff • Last day to request and issue (Friday before) • March 20: Presidential Preference Primary • May 15: General Primary and Nonpartisan Election • July 17: General Primary and Nonpartisan Election Runoff • October 30: General Election • November 25: State and Local Runoff (due to holidays) • December 31: Federal Runoff (due to holiday) GAVREO Conference December 2019

2020 AIP Dates • Presidential Preference Primary: March 2 to March 20 • General Primary and Nonpartisan Election: April 27 to May 15 • General Primary and Nonpartisan Election Runoff: June 22 to July 17 • General Election: October 12 to October 30 • General Election Runoff (State and Local): ASAP but no later than November 23, per HB 316 • General Election Runoff (Federal): December 14 to December 31 (due to holiday) GAVREO Conference December 2019

Elections • Helpful but not all inclusive SEB Rules and code sections • New rules are being developed for with the implementation of the new voting system (ballot proofing, L&A Testing) • O.C.G.A. 21-2-90 through 21-2-99 Poll Workers • O.C.G.A. 21-2-260 through 21-2-264 Precinct Boundaries • O.C.G.A 21-2-265 through 21-2-268 Polling Locations • O.C.G.A. 21-2-540 Conducting Special Elections including ads and notices • O.C.GA. 21-2-483 Vote Review Panel GAVREO Conference December 2019

Qualifying • O.C.G.A. 21-2-130 Procedures for Qualifying Generally • O.C.G.A. 21-2-131 Fees, Publication, Division of Fees • O.C.G.A. 21-2-132 Dates, Paupers Affidavit, Nomination Petition • O.C.G.A. 21-2-134 Withdrawal, death, disqualification of candidate. • O.C.G.A. 21-2-153 Posting of list of qualified candidates • O.C.G.A. 21-2-154 Certification of Political Party Candidates • O.C.G.A.21-2-155 Reopening of qualification, death, or withdrawal GAVREO Conference December 2019

Nomination Petitions • O.C.G.A. 21-2-132 Qualifying petition Candidates, nomination petitions, affidavits • O.C.G.A. 21-2-170 Form of petition, number of signatures • O.C.G.A. 21-2-235 – Independent / political body nomination petitions • O.C.G.A. 21-2-171 Verification of the petition GAVREO Conference December 2019

Election Day • March 24, 2020 Presidential Preference Primary • May 19, 2020 General Primary/Nonpartisan Election • July 21, 2020 General Primary/Nonpartisan Election Runoff • November 3, 2020 General Election • December 1, 2020 Local and State General Election Runoff • January 5, 2021 Federal General Election Runoff GAVREO Conference December 2019

Provisional Ballots • O.C.G.A. 21-2-417 through 419 • PR, PI, IR, OP, EH, EB • SEB 183-1-12-.06 • How many to each location? • That depends: turnout, precinct size, AIP location • What if ballots start running low? • Contact Superintendent to replenish • How do you duplicate ballots for individuals who vote Out of Precinct (OP)? • That depends: number issued, staff size GAVREO Conference December 2019

Certification • O.C.G.A. 21-2-492 and 493 Computation and canvassing of returns • HB 316 amends O.C.G.A. 21-2-493 to 5:00 PM on the second Friday following the date of the election. May be extended by the SOS if needed. • Retention • What goes where? • State Elections Division will provide information on delivery and pick-up to State Patrol Office • HB 316 requires audit process ASAP but no later than November 2020 General Election • State will provide rules and regulations on implementation GAVREO Conference December 2019

Runoffs and Recounts • O.C.G.A. 21-2-501 Runoff required if no candidate receives a majority • O.C.G.A. 21-2-495 Recount • HB 316 section 41 GAVREO Conference December 2019

GAVREO Conference December 2019