[PPT] - Roles and Responsibilities Judge Beverly Nation and Kristi PowerPoint Presentation

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Roles and Responsibilities

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Judge Beverly Nation and Kristi Royston

Oglethorpe County, Board Chairman Gwinnett County, Elections Supervisor 706.775.8202; 678.226.7210 judgenation@oglethorpecountyga.gov kristi.royston@gwinnettcounty.com # of Active Voters: 10,013; 548,933 # of Election Day Polling Places: 3; 156 # of Advance Voting Locations: 1; 8

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GAVREO Conference December 2019

You’re a part of history!

First ever GAVREO Conference
Created by merging VRAG (established 1968) and GEOA (established

1984)

Officers:
Presidents: Deidre Holden, Paulding County and Charlotte Sosebee,

Athens-Clarke County

Presidents Elect: Judge TJ Hudson, Treutlen County and Dorothy

Glisson, Screven County

Vice President: Tracy Strange, Wilkinson County
Treasurer: Mandi Smith, Forsyth County
Secretary: Shauna Dozier, Clayton County

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GAVREO Conference December 2019

Speaking of history

Frances Duncan
Started her career with the Secretary of State’s Office as a tour guide
First full-time director of the Elections Division
Retired in 1988 and was later appointed to the State Elections Board
Award established by Secretary Max Cleland
Ann Hicks
Started her career as a tour guide in the state capitol
Held every division title: receptionist, election coordinator, assistant

director, and division director

Retired in August 2011
Award established by Secretary Brian Kemp

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GAVREO Conference December 2019

General information

GAVREO’s Objective, as written in the bylaws: To encourage the efficient

performance of the official duties of its members; continue the exchange

f information and knowledge; promote uniformity; develop educational

measures that are compatible with laws appertaining to voter registration and elections; scheduling and attending training sessions and seminars

While you’re at conference
Network with other counties
Ask your peers questions during lunch
Learn processes that could work in your office
While you’re in class
Silence or power off your cell phones
Keep side conversations to a minimum

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GAVREO Conference December 2019

Resources

Georgia Election Code
State Election Board Rules
Firefly
Georgia Constitution
Ethics in Government Act
Americans with Disabilities Act (ADA)
City Charters
Recall Act of 1989
Help America Vote Act (HAVA)
National Voter Registration Act (NVRA)
Civil Rights Act of 1965
County Attorney
Secretary of State Elections Division and Liaison

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GAVREO Conference December 2019

Who we are and what we do

124 Combined Boards
33 Probate Judges and Board of Registrars
Two Separate Board of Elections and Board of Registrars
A Local Act through the General Assembly creates a Board
The Board can create their own bylaws
What’s the difference in an Elections Superintendent and an Elections

Supervisor/Director?

Elections Superintendent is either the Probate Judge, Board of

Elections, or Board of Elections and Registration

Elections Supervisor/Director is in the individual hired to oversee the

conduct of elections

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GAVREO Conference December 2019

Voter Registration

Helpful but not all inclusive SEB Rules and code sections
SEB 183-1-6-.01 Date stamping applications
SEB 183-1-6-.02 Rules for Private Entities
SEB 183-1-6-.03 Rules for Registrars
O.C.G.A. 21-2-212 Appointment
O.C.G.A. 21-2-213 Deputy Registrars and clerical help
O.C.G.A. 21-2-214 Qualifications of registrars
O.C.G.A. 21-2-215 and 21-2-222 Locations, hours, storage
O.C.G.A. 21-2-216 Qualifications of electors
O.C.G.A. 21-2-224 Deadlines
O.C.G.A. 21-2-227 Providing electors lists
O.C.G.A. 21-2-228 through 21-2-230 Hearings
O.C.G.A. 21-2-231 through 21-2-235 List maintenance
O.C.G.A. 21-2-236 Retention

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GAVREO Conference December 2019

2020 Registration Deadlines

February 24, 2020 for Presidential Preference Primary
April 20, 2020 for General Primary and Nonpartisan Election
April 20, 2020 for Local and State Runoff
June 22, 2020 Federal Runoff
October 5, 2020 for General Election
October 5, 2020 for Local and State General Election Runoff
December 7, 2020 for Federal General Election Runoff

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GAVREO Conference December 2019

Absentee and Advance Voting (ABM and AIP)

Helpful but not all inclusive SEB Rules and code sections
SEB 183-1-14.11 Determining eligibility and mailing ballot
O.C.G.A. 21-2-381 Making applications
O.C.G.A. 21-2-382 Additional sites
O.C.G.A. 21-2-383 and 21-2-384 Prep and delivery of ballots and

supplies

O.C.G.A. 21-2-385 Voting absentee and advance
O.C.G.A. 21-2-386 Validation and rejection of ballots
O.C.G.A. 21-2-386 Opening, scanning early, sequestering
O.C.G.A. 21-2-483 Vote Review Panel

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GAVREO Conference December 2019

2020 ABM Dates

Earliest day to request (180 days before)
September 26, 2019 for Presidential Preference Primary
November 21, 2019 for General Primary
January 23, 2020 for General Primary Runoff
May 7, 2020 for General Election
June 4 for General Election Runoff (Local and State)
July 9 for General Election Runoff (Federal)

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GAVREO Conference December 2019

2020 ABM Dates (cont.)

Earliest day to issue (49 to 45 days before)
February 4: Presidential Preference Primary
March 31: General Primary and Nonpartisan Election
June 2:General Primary Runoff
September 15: General Election
ASAP but no later than November 23 (HB316): State and Local Runoff
November 17: Federal Runoff
Last day to request and issue (Friday before)
March 20: Presidential Preference Primary
May 15: General Primary and Nonpartisan Election
July 17: General Primary and Nonpartisan Election Runoff
October 30: General Election
November 25: State and Local Runoff (due to holidays)
December 31: Federal Runoff (due to holiday)

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GAVREO Conference December 2019

2020 AIP Dates

Presidential Preference Primary: March 2 to March 20
General Primary and Nonpartisan Election: April 27 to May 15
General Primary and Nonpartisan Election Runoff: June 22 to July 17
General Election: October 12 to October 30
General Election Runoff (State and Local): ASAP but no later than

November 23, per HB 316

General Election Runoff (Federal): December 14 to December 31 (due to

holiday)

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GAVREO Conference December 2019

Elections

Helpful but not all inclusive SEB Rules and code sections
New rules are being developed for with the implementation of the

new voting system (ballot proofing, L&A Testing)

O.C.G.A. 21-2-90 through 21-2-99 Poll Workers
O.C.G.A. 21-2-260 through 21-2-264 Precinct Boundaries
O.C.G.A 21-2-265 through 21-2-268 Polling Locations
O.C.G.A. 21-2-540 Conducting Special Elections including ads and

notices

O.C.GA. 21-2-483 Vote Review Panel

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GAVREO Conference December 2019

Qualifying

O.C.G.A. 21-2-130 Procedures for Qualifying Generally
O.C.G.A. 21-2-131 Fees, Publication, Division of Fees
O.C.G.A. 21-2-132 Dates, Paupers Affidavit, Nomination Petition
O.C.G.A. 21-2-134 Withdrawal, death, disqualification of candidate.
O.C.G.A. 21-2-153 Posting of list of qualified candidates
O.C.G.A. 21-2-154 Certification of Political Party Candidates
O.C.G.A.21-2-155 Reopening of qualification, death, or withdrawal

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GAVREO Conference December 2019

Nomination Petitions

O.C.G.A. 21-2-132 Qualifying petition Candidates, nomination petitions,

affidavits

O.C.G.A. 21-2-170 Form of petition, number of signatures
O.C.G.A. 21-2-235 – Independent / political body nomination petitions
O.C.G.A. 21-2-171 Verification of the petition

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GAVREO Conference December 2019

Election Day

March 24, 2020 Presidential Preference Primary
May 19, 2020 General Primary/Nonpartisan Election
July 21, 2020 General Primary/Nonpartisan Election Runoff
November 3, 2020 General Election
December 1, 2020 Local and State General Election Runoff
January 5, 2021 Federal General Election Runoff

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GAVREO Conference December 2019

Provisional Ballots

O.C.G.A. 21-2-417 through 419
PR, PI, IR, OP, EH, EB
SEB 183-1-12-.06
How many to each location?
That depends: turnout, precinct size, AIP location
What if ballots start running low?
Contact Superintendent to replenish
How do you duplicate ballots for individuals who vote Out of Precinct

(OP)?

That depends: number issued, staff size

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GAVREO Conference December 2019

Certification

O.C.G.A. 21-2-492 and 493 Computation and canvassing of returns
HB 316 amends O.C.G.A. 21-2-493 to 5:00 PM on the second Friday

following the date of the election. May be extended by the SOS if needed.

Retention
What goes where?
State Elections Division will provide information on delivery and pick-up

to State Patrol Office

HB 316 requires audit process ASAP but no later than November 2020

General Election

State will provide rules and regulations on implementation

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GAVREO Conference December 2019

Runoffs and Recounts

O.C.G.A. 21-2-501 Runoff required if no candidate receives a majority
O.C.G.A. 21-2-495 Recount
HB 316 section 41

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GAVREO Conference December 2019