RFA-RM-19-003 Research Office Support and Readiness Best Practices - PowerPoint PPT Presentation

RFA-RM-19-003 Research Office Support and Readiness Best Practices and Lessons Learned Cory Brown Senior Research Administrator The University of Texas at El Paso

You Want to Apply… Where do you start? • Read the RFA in full; more than once! • Highlight key and important parts • Mark dates in your calendar • Set goals/timelines • GO TO YOUR RESEARCH OFFICE!!!

What can your Research Office do? • The earlier you talk to your Research Office the better • Not all research offices are created equally • They are there to help you succeed and guide you through a successful submission process. • Ask questions! It’s ok to now know everything about the submission process. • Ask your research office • Ask NIH • Reach out to colleagues

What can your Research Office do? • Do you and your institution have the necessary access to submit proposals? • ASSIST • Grants.gov • eRA Commons • DUNS number • SAM.gov registration

Start the Online Application • Who has the credentials to start and submit your online application? • Who is responsible for filling in the information requested and uploading documents? • Once the application process has been initiated online you can edit, delete, upload as often as necessary – prior to submission

Checklists • Sit down with your Research Office and create a checklist • Who is responsible for what actions? • How does everything fit with the deadline? • Who is responsible for uploading each item?

Set Internal Deadlines • The best way to avoid a last minute submission is to set internal deadlines and stick to them • Suggest a week before • Last minute submissions are risky

Draft a Budget • The best way to know what you can afford and what you cannot afford • Know what is allowable and what is not • This can help define the scope of work based on what you can afford to do • Budget Justification – explain what you are using the funds for; don’t just repeat the numbers. Budget + Objectives need to Balance

Time to SUBMIT! • Make a plan for submission and stick to it; submit EARLY! • Check your errors and warnings carefully • Always verify the submission in eRA Commons

Questions?