Report on Back-to-School Planning Efforts School Committee Meeting - - PowerPoint PPT Presentation

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Report on Back-to-School Planning Efforts School Committee Meeting - - PowerPoint PPT Presentation

Report on Back-to-School Planning Efforts School Committee Meeting July 22, 2020 Agenda Current School Reopening Guidance from DESE Survey Data Guiding Principles for Our Planning Efforts Draft Frameworks In-Person


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Report on Back-to-School Planning Efforts

School Committee Meeting July 22, 2020

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Agenda

  • Current School Reopening Guidance from DESE
  • Survey Data
  • Guiding Principles for Our Planning Efforts
  • Draft Frameworks

○ In-Person ○ Hybrid ○ Remote

  • Special Education
  • Cleaning, Disinfecting, and System Enhancements
  • Outstanding issues / Unanswered Questions
  • Next Steps / Timeline

Note: We are not making any official announcement this evening about our plans

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Current Guidance from DESE

  • Requiring districts to prepare a reopening plan that addresses three

possible learning models: In-Person, Hybrid, and Remote.

From DESE Commissioner, July 10: “At this time, given the current low transmission rates of COVID-19 in the state, and pursuant to emergency regulations recently passed by the Board of Elementary and Secondary Education, we are asking districts and schools to prioritize in-person instruction. Specifically, we have asked districts to focus on assessing the feasibility

  • f bringing back students in-person, and those feasibility studies should be taking place in your

districts now.”

  • Context for DESE’s Guidance (source: Initial Fall School Reopening Guidance, June 25, 2020)

○ Schools do not appear to have played a major role in COVID-19 transmission. ○ In general, rates of COVID-19 infection are lower for children than for adults. ○ If exposed, children may be less likely to infect others with COVID-19. ○ If infected, it appears children may be less likely to infect others with COVID-19.

  • DESE guidance is informed by medical research and supported by its

medical advisory group.

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Current Guidance from DESE: Key Elements

  • Physical Distancing Guidelines:

○ “Encourage districts to aim for six feet of distance between individuals when feasible”. ○ “A minimum physical distance of three feet has been established when combined with other safety measures.”

  • Masks/Face Coverings

○ Required for students in Grade 2 and above. Encouraged for students in Kindergarten and Grade 1. ○ Adults are required to wear a mask at all times. ○ Exceptions may be made for medical conditions, disability impact, or other health or safety factors. ○ Mask breaks should occur during the day

  • Classroom and Facility Configuration

○ Desks facing in the same direction. ○ Alternative spaces in the school (e.g cafe, gym, library, etc.) should be repurposed to increase available space.

  • Student Groups / Cohorting

○ “To the extent possible, elementary students should aim to keep students in the same group throughout the day, and middle and high schools are encouraged to minimize student groups to the extent feasible”

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The Current Landscape

  • Response to the initial guidance that was released on June 25 has been

mixed at best.

○ DESE’s medical advisors are still supporting an in-person return. ○ Many organizations, most notably the Massachusetts Teachers Association (MTA), have come out against an in-person return, citing safety concerns. ○ Massachusetts Association of School Committees (MASC) authored an op-ed piece yesterday titled “The plan to reopen Mass. schools compromises too much and provides too little”.

  • In the last two weeks, the momentum around a full in-person return has

waned significantly.

  • As of this week, most districts appear to be leaning towards Hybrid or

Remote models.

  • It is clear that there is no consensus on what’s best.
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Survey Results

  • Two surveys administered to families this summer

○ July 2 ■ More comprehensive. Feedback on a variety of topics, such as communication, or experience with remote learning, etc. ■ 1039 responses, or 66% of all DPS families ○ July 10 ■ Three Questions ■ 1210 responses, or 77% of all DPS families

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Survey Results: Preference on Learning Model

Families

Assuming appropriate safety measures are in place, what is your personal preference for how your child will return to school in the fall?

Faculty and Staff

Assuming appropriate safety measures are in place, what is your preference for returning to school in the fall?

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Survey Results: Comfort Level

Families

If in-person learning resumes in the fall, how comfortable are you having your child return to the school building?

Faculty and Staff

If in-person learning resumes in the fall, how comfortable are you returning to school?

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Survey Results: Preference of Hybrid Model

If we have to operate in a Hybrid Model (one that combines in-person and remote learning), what schedule works best for your family? Please note that the examples provided are still in development and are subject to change.

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Survey Results: Will you send your student in-person?

At this time, the State is asking school districts to prioritize an In-Person return to school this Fall. For planning purposes, it is essential that we have an accurate count

  • f students who will, or will not, return to school in-person should that be the final
  • model. Please tell us: As of today, if the Duxbury Public Schools returns to an

In-Person model this Fall......

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Collaborative Planning Process

  • Leadership team is overseeing back-to-school planning process in 10 working

groups: Communication, Academics/Continuity of Learning, Transportation, Health & Safety, Facilities, ESY/Summer Programs, Student Services, Athletics, Technology, Magic Dragon/Community Education.

  • Weekly meetings with DTA (union) Advisory Committee.
  • Regular meetings/check-ins with DTA Leadership.
  • Multiple job-alike meetings per week for Superintendent, Assistant

Superintendent, Director of Business and Finance, Special Education Director, and Principals.

  • Weekly Superintendent/Assistant Superintendent meetings with DESE

Commissioner.

  • Superintendent serves on MASS Executive Committee - weekly planning

meetings with DESE.

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Guiding Principles For Our Planning Efforts

  • The health and safety of students and staff is our number one priority.
  • Equity and access are necessary considerations.
  • No plan can meet all needs - polarized thoughts on what people want.
  • Increased academic rigor and student engagement.
  • More accountability / more scheduled teaching and learning time.
  • Attendance and assignments are mandatory and graded.
  • We could be in this for the long haul.
  • Flexibility/Adaptability is of paramount importance. We will continually

assess, adjust, and communicate.

  • There is no substitution for in-person learning.
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Framework of an In-Person Model

  • Adherence to the 3-foot guideline would allow all students to attend in-person.
  • Students will remain in cohorts to the extent possible.
  • Student desks must be in rows facing forward at all times.
  • Students and Staff must wear masks all day (including on the bus); mask

breaks will occur throughout the day.

  • During lunch, while masks are off, students must adhere to a 6-foot guideline,

and will be spread out between classrooms, hallways, and cafeteria.

  • Hallway traffic patterns will be revised to maintain flow and limit peer-to-peer

contact.

  • No visitors/volunteers will allowed into the school buildings.
  • Modifications will be required for large-group gatherings, such as PE classes,

music, recess, etc.

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Additional Considerations About an In-Person Model

  • This would not be “business as usual” - it will not feel like the schools

to which we are all accustomed.

○ Little movement in classrooms; students sitting all day. ○ Pre-set classroom furniture configuration eliminates small-group instruction. ○ Limited student collaboration/interaction. ○ Possible that we would have to stagger drop off times - less time on learning. ○ No shared manipulatives/supplies. ○ Limited lab experiments due to sanitizing requirements.

  • Faculty and Staff safety considerations

○ Faculty and staff exposed to large groups of students. ○ Practical questions to be answered, such as do teachers simply “stand and deliver” to avoid contact with students?

  • This model leaves us vulnerable to unpredictable health-related

scenarios (e.g. need to quarantine, etc.).

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Framework of a Hybrid Model

  • Key Benefits of Hybrid (vs. In-Person or Remote)

○ Allows for some in-person learning. ○ Approximately 50% of the student population would be in attendance at any one time, which allows for adherence to 6-foot social distancing guideline in most cases.

  • Preferred Hybrid Option at this time: Students attend in-person/remote every other

day (A/B Model).

○ Optimized schedule for student engagement and continuity of learning. ○ Addresses social-emotional learning needs of students (e.g. connectedness to peers, teachers, etc.). ○ Students benefit from direct teacher instruction and are able to apply skills learned in school independently on remote learning days. ○ Frequency of in-person contact with students makes it easier to assess progress, fill in learning gaps, assign grades, etc.

  • Likely a four-day model, with Wednesdays reserved for student independent

learning, student extra help/support, teacher planning/collaboration, and cleaning.

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Framework of a Remote Model

  • Key Benefits of Remote Learning (vs. In-Person or Hybrid)

○ Maximized student, staff, and family safety. ○ Allows all students to participate in our Duxbury curriculum. ○ Summer planning and teacher training allowed for a more robust remote learning model.

  • Elements of a Remote Learning Model

○ Clear and set daily schedule. ○ Secondary students will follow a modified bell schedule. ○ Blend of synchronous and asynchronous learning opportunities. ○ Attendance, virtual meetings, and assignments will be mandatory. ○ Elementary students will be issued a school-issued device. ○ Allows us to build off our experience from last Spring.

  • Likely a four-day model, with Wednesdays reserved for student independent

learning, student extra help/support, and teacher planning/collaboration.

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Special Education

  • Identifying “high needs” students and Preschool students with disabilities.
  • Moving from Resources and Supports to Instruction and Services.
  • Continue with evaluation timelines.
  • Evaluations in-person when feasible.
  • Virtual team meetings successful.
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Cleaning, Disinfecting, System Enhancements

  • Introduction of new products
  • Electrostatic sprayers are cost effective and have a fast and effective application method.

When solution is sprayed with electrostatics, the solution wraps conductive surfaces.

  • New disinfecting products include different cartridges for cleaning various surfaces:

glass, bathroom, multi- surface.

  • The new products are portable, easy-to-use and comply with all OSHA requirements.
  • Increased frequency of disinfecting high-touch surfaces.
  • Doorknobs, handrails, bathrooms and other high-touch areas will be disinfected throughout

the day.

  • Increased inventory of cleaning supplies and personal protective

equipment.

  • Four-month supply to be kept on hand to accommodate any supply-chain disruptions.
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Cleaning, Disinfecting, System Enhancements

  • Modifications to HVAC System
  • Increased frequency of filter changes (2x as often).
  • Increased amount of outside air entering building to allow for continuous air circulation.
  • Night purge – recirculate building air to bring in fresh air.
  • Relaxed open window policy.
  • Installation of glass and plexiglass barriers.
  • New barriers will be installed in main office areas throughout the District.
  • Barriers will be used to protect staff and students by blocking the trajectory of respiratory

droplets.

  • Training on state mandated protocols and new equipment
  • Custodial staff training took place Wednesday, July 15.
  • Training included information on initial fall reopening guidance, cleaning vs. disinfecting,

new products and equipment.

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Outstanding Issues / Unanswered Questions

  • Awaiting guidance on:
  • School Bus Transportation
  • Co-Curriculars
  • Electives, such as Music and Physical Education
  • State-sponsored Virtual Learning Management System
  • Teacher COVID-19 testing (?)
  • Outstanding issues/questions
  • How to meet the needs of families that opt for Remote Learning
  • Staffing requirements
  • How to create the A/B groupings
  • Magic Dragon / Extended Day
  • Integrated Pre-School
  • Implications to Kindergarten/Preschool Tuition in a Hybrid/Remote Model
  • Community use of buildings and outdoor facilities
  • School Lunch
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Next Steps / Timeline

  • Preliminary Plans due to DESE by July 31; Final plans due to DESE by August

10

  • We will present preliminary plans to School Committee at its next meeting on

Wednesday, July 29 at 5:00 pm.

  • What model to choose will be a local decision.
  • What we start with is likely to change. Again, flexibility and adaptability are

key.

  • From DESE Commissioner, July 10: “I am requesting that you hold off on announcing any final

decisions about what reopening will look like for the fall in your district until early August. While preparations for the fall must move forward, we are still waiting for key information that will directly impact the best fit reopening model for each community. This includes more information about financial resources that may be available, including the possibility of a second federal stimulus package, and any change in local COVID-19 transmission rates.”