RELEASING TIME TO CARE TEAMS CALL WEDNESDAY, MAY 14, 2014 What Well - PowerPoint PPT Presentation

RELEASING TIME TO CARE TEAMS CALL WEDNESDAY, MAY 14, 2014

What We’ll Cover Today 1) Introduction to WebEx 2) Roles & responsibilities 3) Setting up a Steering Committee 4) Developing your communications plan 5) Getting ready 6) Planning your launch 7) Teams call schedule 8) Questions

Roles & Responsibilities • Executive Sponsor • Senior Leader • Project Leader • Ward Leaders (includes nursing, allied health, physicians, unit clerks, administrative staff, etc.) • External Facilitator (e.g. QI, Lean) • Patients & Family Members

Setting Up a Steering Committee – Members Regional vs. Local Steering • Executive Leader • Project Leader • Clinical Director • Quality Improvement Representative • Finance Representative • Frontline Leaders • Interdisciplinary Members • BCNU

Steering Committee – Responsibilities • Meet monthly to: ₋ Review progress ₋ Offer direction, expertise & support ₋ Maintain forward momentum • Assist with communications • Help with barriers • Participate in audits • Visit the unit regularly

Communications Plan • Vital to success • Nothing beats face-to-face! • Consider the following: ₋ Who needs to know? ₋ Why do you want them to know? ₋ How will this affect them? ₋ Do you need their help? ₋ What is your plan for communicating with all stakeholders? Additional resources: Consult Executive Leader’s Guide (p. 54 -59) - - Communications folder on CLWK.ca - BC RT2C video coming soon; in the meantime, you can use the following video from CareOregon: http://vimeo.com/23906634

Sample Communications Plan Source: Executive Leader’s Guide, p. 58

Getting Ready • Ensure protected time for RT2C • Identify & order needed supplies • Arrange for supply installation, if needed • Form a vision for your unit (include everyone!) • Find out what data is available to you • Take “before” pictures to help you see how far you’ve come • Prepare for your launch

Getting Ready – Checklist  All roles confirmed  Steering Committee established  Meeting schedule defined and initial meetings set up  Communications plan developed & implementation underway  Protected time allocated for RT2C  Supplies ordered and installed  Vision formed  Have accessed baseline data  “Before” pictures of unit  Planning completed for launch

Implementation Plan