Region 1 Day 1 Regional Operating Committee Meeting Puget Sound - - PowerPoint PPT Presentation

Region 1 – Day 1

Regional Operating Committee Meeting Puget Sound Chapter September 7 & 8, 2017

Good Morning!

• 8:00am – Call to Order

Welcome!

• Welcome and Introductions
• Brad Giles, PE, CSP
• Maribeth Anderson, MPA, CSP, ASP
• Arielle Semmel, PhD
• Roll call and quorum confirmation
• Safety & Security Announcements

Chip McKenna, Ryan Lancaster

Opening (continued)

• Review meeting and call for amendments
• Approve Spring 2017 ROC Minutes – Maui HI

Opening (continued)

• ROC
• Purpose: serve to provide overall leadership and management

…

• Assist in administering programs
• Communicate between the Board, other Regions and Chapters
• Guide and mentor Chapters
• Conduct activities that further Society’s objectives

OUTREACH

Opening (continued)

• ASSE Mission
• Dedicated to the advancement of its (ASSE) members and the

profession through education and advocacy

• Vision
• Global advocate and premier leader for the SH&E professional

and the profession

• Values
• Service to humanity
• Value of The Profession
• Members
• Professional development
• Ethical behavior

Opening (continued)

• Goals:
• Recognized as the thought leader of the profession
• Define standards of professional competency and be the

authoritative resource

• Recognized source of OSH knowledge and resources
• Voice of the OSHA profession
• Foster and sustain global community among OSH professionals
• Expand sphere of influence through diverse and responsible

growth

http://www.asse.org/about/strategic_plan/

Opening (continued)

• Rule of the Road & Objectives
• Roberts Rules of Order (?)
• The Assembly Rules
• Silence means consent
• Meeting Objectives
• Network: get to know each other
• Everyone has strengths we can learn from
• Activities & Motivation
• Strategic Planning
• Focus on & Share Accomplishments

Appointments

• Atis
• Appointment of a Parliamentarian
• What does a Parliamentarian do?
• Appointment of a Timekeeper
• What does a Timekeeper do?

DRVP Nominations & Elections

• Qualifications:
• AD’s & Chapter Presidents
• Professional Members or Members who are eligible within 30-

days

• Responsibilities:
• Acts for the RVP when necessary and requested
• Chairs the Regional Nominations Committee and supervises

activities

• Assists RVP with evaluation and supervision of Areas
• Maintain flow of communications and reports among the Region,

and Chapters to Society

• Supervises functions of ROC Committees and appointed ROC

Chairs, as requested by RVP

Area Directors

Area 1

• Tim Bogowith
• Alaska, Midnight Sun,

Hawaii, Puget Sound, Inland Northwest, Lower Columbia Basin Area 2

• Guy Silvey
• Southern OR,

Columbia Willamette, Cascade, San Francisco, Greater San Jose, Sacramento Area 3

• Tom Logan
• Central Valley,

Bakersfield, Los Angeles, Long Beach, Valley Coastal, Orange County, San Diego

AD Nominations & Elections

• Committee:
• Tom Logan

Position Responsibilities Term Requirements Area Director - Area 1 Chapters within Area 1 include, Alaska, Midnight Sun, Hawaii, Puget Sound, Inland Northwest, Lower Columbia Basin Area Director - Area 3 Chapters within Area 3 include Central Valley, Bakersfield, Los Angeles, San Diego, Long Beach, Orange County, Valley Coastal Regional Position Roles & Duties are

• utlined in Article VIII,

Section 9 of ASSE Bylaws Role Description for Area Director Area 1 – Term begins July 2018 and ends June 30, 2021 Area 3 - Term begins July 2018 and ends June 30, 2021 Must be a Professional Member Reside, or be employed, and must hold their primary ASSE chapter membership in a chapter within the Region the AD represents. Have held a position of leadership within the Region, Area or Chapter

• r other senior leadership

position

Introduction of ROC Team

• Awards & Nominations / CoPA: Dan Hopwood
• Develop an awards process that increases recognition of our

Members to enhance their membership experience and improves submissions to Society.

• Student Affairs: Bruce Holcroft
• Engage students with Chapters and Society throughout their time

in college and professional careers. Currently, only 28% of student section members remain active after graduation.

• Membership: Ward Scheitrum
• Increase Membership for the Region through outreach to

Chapters and tools that target our desired audience.

Introduction of ROC Team

• Government Affairs: Bill Kness
• In addition to keeping the California Government Affairs activities

vibrant, working with the other states in Region 1 to determine where they are for government affairs and help establish, revitalize, or keep these activities fresh.

• CGAC: Teddi Penewell
• Rotate the leadership in CGAC and engage the Chapter GA Chairs.
• Communications: JT Parnell
• To have information passed on to maintain continuity of Chapter

communication and record storage process.

• Special Projects: Ted Davis
• Oversight & Resource for Special Projects

Morning Break

ASSE(P)

• Brad Giles, PE, CSP

Director at Large, ASSE

ARVP Reports

• Treasurer: Steve Conkle

Lunch

ARVP Reports

• Communications: JT Parnell

Chapter Reports (Series 1)

1 goal 1 Stretch 1 Challenge

Afternoon Break

Chapter Reports (Cont)

1 goal 1 Stretch 1 Challenge

ROC Meeting – Fall 2018 Proposals

Evening’s Activities

Chip McKenna, Ryan Lancaster

Region 1 – Day 2

Regional Operating Committee Meeting Puget Sound Chapter September 7 & 8, 2017

Good Morning!

• 8:00am – Call to Order

Day 2 Opening

• Reconvene, Roll Call, Establish Quorum
• Announcements for the day
• Agenda updates or requests for changes

News & Announcements

Future Safety Leaders Conference ı November 7-8, 2017 ı Lombard, IL At Future Safety Leaders, Students will:

• Connect with peers, OSH professionals and representatives from OSH employers
• Learn strategies from professionals on being an effective leader and communicator
• Engage in roundtable discussions with experienced OSH professionals and gain

career advice

• Hone resume writing and interview skills with resume critiques and mock interviews
• Explore options for advanced degrees and certifications

Is your Student Section sending participants?

• Encourage your Faculty Advisor and Student Section leaders to apply
• Support your Student Section by sponsoring their travel expenses
• Registration fee and housing is provided by ASSE
• Application deadlines are approaching:
• September 14, 2017 for Faculty Advisor recommendations

Visit http://fslc.asse.org/ for more information

Special Communities Advertising Rates in PS

• Gain more visibility with larger size ads—choose from
• ur most popular half-page, quarter-page and one-sixth

page sizes.

• Receive an 80% discount compared to what regular

advertisers pay.

• Use color to add visual interest and get even more

attention for your conference. Also, be sure to include professionalsafety@asse.org on your e-mails announcing chapter or regional conferences so that we can include them in the Events section of Professional Safety. Contact Tina Angley at tangley@asse.org to learn more.

Calling All Communities: Tell Your Stories in Society Update

• Did you host a successful event, help

your local community, raise scholarship funds?

• Did a member receive special

recognition from his/her employer, professional group or community? Brag about it to ASSE! Contact Cathy Baker at cbaker@asse.org to learn more.

Your contributions influence other members. societyupdate.asse.org

Region 1 Social Event

• Monday, June 4, 2018
• 6:00pm – 8:00pm
• Drink Tickets & Appetizers for all in Attendance
• Sponsored Event: free to attendees (Region 1 members)
• Stay tuned as to Where

• Annual Operational Plan due – submit through the Chapters Operations Management Tool (COMT)
• Chapters that file their own taxes need to provide to Society Headquarters proof of filing or proof of

extension to file. Society will file taxes for Chapters with a gross income under $50,000.

August 15

• 2017 Leadership Conference | Rosemont, IL

October 12-14

• November 1 – Deadline for Society SPY & Fellow submissions
• November 7-8, 2017 - Future Safety Leaders Conference | Lombard, IL

November

• Formulate your Nominations & Elections process & committee – submit the committee through COMT

December

• Changes in Chapters dues for FY19 must be reported

March 1, 2018

• Previous fiscal year’s annual financial reports due to AD/RVP and Chapter Services
• Annual Chapter Leadership Form to AD/RVP and Chapter Services

May 31, 2018

• June 3-6, 2018 SAFETY2018
• June 30, 2018 – COMT Submissions Due

June 2018

Key Dates:

Regional Chapter Recognition Challenge

Regional Chapter Recognition Challenge… A Friendly Competition between the Regions

Winning Region The region with the highest percentage of chapters attaining Gold Level recognition or higher Honorable Mention The region with the highest percentage of chapters attaining a higher level

• f recognition over 2017-2018 levels.

What do we have to do?

• Provide accessible, face-

to-face opportunities for your members to become better safety professionals

• Report your activities in

your 2017-2018 COMT

• Submit all required

reports by their respective deadlines

What do we win?

Prizes The winning region will receive funding for up to two ASSE Leaders to attend the 2018 Leadership Conference The honorable mention region will receive funding for one ASSE leader to attend the 2018 Leadership Conference

What resources can we use

Officer Central www.asse.org/oc/

• Information on required reports
• Tips on planning outstanding programming

COMT page

• Templates for required reports
• COMT Guidance Document

People!

• Your colleagues at other chapters
• Your Area Director / Your RVP
• ChapterServices@asse.org

ROC Meeting – Fall 2018 Proposals

Chapter Reports (Series 2)

1 goal 1 Stretch 1 Challenge

Activities that are Motivating

• Arielle Semmel, PhD

Manager, Chapter Communities

Morning Break

Activities that are Motivating (Cont’d)

• Arielle Semmel, PhD

Manager, Chapter Communities

Region 1 Strategic Plan

• Strategic planning
• An organizational management activity
• Sets:
• Priorities
• Focus energy and resources
• Strengthen operations
• Ensure stakeholders work toward common goals
• Establish agreement for outcomes/results
• Assess and adjust direction in response to a

changing environment

Region 1 Strategic Plan

• Strategic planning
• Produces
• Fundamental decisions and actions that shape and guide what an
• rganization
• Is
• Who it serves
• What it does
• Why it does it
• With a focus on the future
• Strategic plan
• Document used to communicate
• Organizations goals
• Actions needed to achieve those goals
• Critical elements developed during the planning exercise

Region 1 Strategic Plan

• Mission – In support of the Society’s mission Region I ROC will:
• Provide support, guidance, tools, and resources that fosters and

promotes Chapter leadership to enable efficient operations and maintenance of a Chapter’s charter;

• Promote professional development and networking
• pportunities to Region I members through Regional Vice

President, Area Directors and Chapter activities;

• Act as good stewards of Region and Chapter resources; and,
• Provide guidance to CoRA on issues affecting Chapters and

members

Region 1 Strategic Plan

• Goal:
• Outreach to Chapters to provide a meaningful engaged

membership and a team oriented leadership experience.

• Objectives:
• Organization
• Develop region-wide strategies and programs, increase involvement,

volunteerism and leadership, collaboration, regional study

• Member Experience & Professional Development
• Opportunities to improve the professional knowledge and skills,

increase the value of membership, enhance the collection,

• rganization, and dissemination of the body of knowledge content
• Relationships
• Promote ASSE and the safety profession to businesses and

community, increase the recognition of the ASSE as a credible and reliable source for SH&E information, increase mutually beneficial intersociety relationships and partnerships

Region 1 Strategic Plan

• Chapter Communities
• Provide accessible, face-to-face opportunities for ASSE Members

to become better safety professionals

• These are projects (takes teamwork to succeed):
• Willing to volunteer now or when Presidency is over?
• Have any members seeking to contribute?
• Thoughts?

Lunch

Student Sections

• Updates, Areas of Support
• Dr. Sathy Rajendran
• Morgan Bliss

Afternoon Break

Awards & Honors Exercise

• Dan Hopwood!

Spring Meeting: 2018

Long Beach, CA

Recap

• Takeaways
• What Did You Get from the Meeting?
• Things to Do
• Special Projects