Quality Improvement Grants Agenda Purpose Procedures Roles & - - PowerPoint PPT Presentation

Quality Improvement Grants

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Agenda

• Purpose
• Procedures
• Roles & Responsibilities
• Questions & Answers

2016

Purpose

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• Improve the health and safety of the learning

environment

• Enhance opportunities for learning
• Respond to the ever-changing needs of young children

and their families

• Support best teaching practices
• Support best practices in leadership & management

Identify Needs

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• Review data for opportunities for growth
• Environment Rating Scale
• Assessments (Own Agency/DOE/OCFS/DOHMH, etc.)
• QUALITYstarsNY standards that were not met
• Establish priorities
• Focus on goals
• Identify realistic, measurable outcomes
• Develop quality improvement plan collaboratively

with Quality Improvement Specialist

Environment Rating Scales

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• Items and indicators
• Establish goals
• Identify desired outcomes
• Consider, for example: Are there enough

blocks for 3-4 children?

• Indicate action steps to meet goals and
• utcomes, such as provide children access to unit

blocks for 2 hours out of a 6 hour day to meet SPD*.

SPD = Substantial Portion of the Day

Early Childhood Materials

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• Identify materials/equipment that will make a long lasting,

sustainable difference

• Approved early childhood vendor catalogs
• Made for early childhood programs
• Durable
• High-quality
• Aligned with all QUALITYstarsNY standards

Shopping

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• Select and load your shopping cart on the preferred

vendor’s website

• Save shopping cart as a PDF
• Complete 2016 QI Grant Form
• Submit shopping cart PDF and 2016 Grant Form to your

QI Specialist

QI Grant Form – Contact Information

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Request for Quality Improvement Materials 2016 City State Zip code Complete one form for each goal/vendor QUALITYstarsNY ID Telephone E-mail address Program Name Contact Name (Ship to:) Street

QI Grant Form – QIP

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See "QIP data" tab to fill in blank fields. Person Responsible QUALITYstarsNY Standard Category Center and Public School Standard Code ERS Item # SMART Goal Action Plan Measureable Outcome Quality Improvement Plan ERS Item Family Child Care Standard Code

Target Date for Completion

QI Grant Form – QI Materials/Equipment

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Vendor's name Product Name Code Color Quantity Unit Price Subtotal

• $
• $
• $
• $
• $
• $
• $

TOTAL

• $

QI Specialist's Name Date Please attach vendor's shopping cart to expedite request Region Approval

QI Grant Form

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Click here to review instructions and access the QI Grant form

QUALITYstarsNY Standard Category

Learning Environment

• ERS
• Child Observation & Assessment
• Curriculum Planning &

Implementation Family Engagement

• Communication
• Family Involvement & Support
• Transitions

Management & Leadership

• Administrative Self-assessment
• Financial Accountability &

Sustainability

• Policies & Procedures
• Compensation & Benefits
• Staff/Program Planning

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Your goal for quality improvement must align with one of QUALITYstarsNY’s Standard Categories.

QUALITYstarsNY Standard Codes

Center/Public School Based Examples

• EX 1: Let’s say your ERS assessment

indicated a need for blocks, you would fill in CE 2 as the appropriate standard code.

• EX 2: Let’s say you would like to add an
• besity prevention program to your

curriculum, you would fill in PH 5. Family Provider Examples

• EX 1: Let’s say your QUALITYstarsNY

rating indicates the need to improve business practices, you would fill in PP 3 as the appropriate standard code.

• EX 2: Let’s say you need to provide

ground cover under your swing set, you would fill in HE 2.

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Select the QUALITYstarsNY standard code that matches your needs. Use the “QIP data” tab on the QI Grant form for a quick reference to the standard codes.

Vendors

• Community Playthings
• Exchange Press Early Childhood
• High Scope
• Kaplan Early Learning
• Lakeshore
• NAEYC
• New Horizons
• Noodle Soup
• Play with a Purpose
• Pearson Education
• Quill
• Redleaf
• Teacher College Press
• Teaching Strategies
• Zero to Three
• …and other approved vendors

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Requesting Non-catalog Materials

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For materials/equipment/furnishings not typically found in early childhood catalogs (such as landscaping mulch, fencing, etc.):

• 1. Talk to your QI Specialist before doing anything
• 2. Take “before” photo(s) of area(s) in need of improvement
• 3. Obtain 3 bids and submit to the QI Specialist
• Bids must have the same specifications, such as same square footage, same

materials/comparable materials, etc.

• Include W9 and contact information for each vendor
• 4. Submit grant form to QI Specialist for approval and submission
• 5. QUALITYstarsNY will notify you if and when the work can begin

Processing Requests How it works

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• QI Specialist approves/denies request
• Provides feedback, if denied
• QI Specialist submits request and shopping cart to QUALITYstarsNY
• Allow 6-8 weeks for delivery

Once you have received materials at your program:

• Inspect upon delivery to ensure everything has been included and is in good

condition

• Scan and submit packing slips to support@qualitystarsny.org.
• In the subject line, write “Packing slip” and include your program’s

name and QUALITYstarsNY ID!

• Take “after” photo and send along with “before” photo to

support@qualitystarsny.org (optional but strong encouraged!)

• Observe and determine whether materials are making the desired difference

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Questions & Answers