Purpose of Presentation: Share the Proposal Made to the Village - - PowerPoint PPT Presentation

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Purpose of Presentation: Share the Proposal Made to the Village - - PowerPoint PPT Presentation

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Purpose of Presentation: Share the Proposal Made to the Village Fire Commission (Dec. 19, 2018) With Update Since Presentation 1 January 15, 2019 Pr Pres esentat entation ion to th o the e Village lage Fi Fire e Com ommission

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SLIDE 1

Purpose of Presentation:

Share the Proposal Made to the Village Fire Commission

(Dec. 19, 2018)

With Update Since Presentation

1 January 15, 2019

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SLIDE 2

Pr Pres esentat entation ion to th

  • the

e Village lage Fi Fire e Com

  • mmission

ission

Decemb ember er 19, 2018

Bunker Hill Focused on Two Parts: 1) Resolution of Bunker Hill Village’s Membership in the Village Fire Department - Bunker Hill Village wants to continue to be a part of the Village Fire Department 2) Proposal for a Future Village Fire Department Second Station When an additional, fully certified, staffed ambulance (or alternative apparatus) is needed to serve residents of the VFD, Station 2 will be developed in the Southwest Area of the service area.

2 January 15, 2019

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SLIDE 3

Background:

  • The Village Fire Department includes 6 Cities under an Interlocal Agreement

(BHV 19%)

  • The Agreement outlines the Budget process: The Operating Budget is prepared by the

Commission and each City must approve it by a majority; the Agreement does not allow the Commission or Cities to budget for future Capital Expenditures for Buildings/Facilities. An amendment is needed to accomplish this necessity.

2019 Budget:

  • The proposed 2019 Budget/ Assessment presented to each City included a $6.19M

Operating Budget and a $3.5M Facilities Budget for improvements to the Fire Station

  • Bunker Hill approved the Operating Budget but did not approve the proposed

Facilities Budget because it was not included in the Agreement and there was no plan, timeframe or detailed budget for the proposed renovations to the building

  • The Fire Commission removed BHV as a contracting City because BHV did not

approve the Facilities Budget

  • Bunker Hill disagrees with the Commission and contends BHV remains a Contracting

City - this is the dispute

January 15, 2019 3

Villa llage ge Fire e Commi miss ssion ion & Bu Bunker nker Hill ll

Differe rence nce of Opinion

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SLIDE 4

Resolution of Membership With the Village Fire Department

Part 1. Bunker Hill Village wants to continue to be a part of the Village Fire Department:

  • Bunker Hill has paid all disputed invoices in 2018.
  • Bunker Hill has since approved the Capital Budget and paid

the 2019 January invoice which includes Bunker Hill’s share of the renovation of the existing Fire Station. Bunker Hill will continue to make all 2019 payments

Page 4 January 15, 2019

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SLIDE 5

Res esults lts of the e Village lage Fire e Commi miss ssion ion Mee eeting ng

Decemb ember er 19, 2018

  • There was no action taken by the Fire Commission at the Commission

Meeting; however, Some Commissioners stated that “6 is better than 5” and that services to Bunker Hill could be extended beyond Dec.

  • 2019. The Commission appointed a sub-committee to review and

develop an amendment to the Inter-local Agreement. There was no indication on timing or process for this effort.

  • Bunker Hill’s Attorney has requested written documentation stating the

Commission will extend services beyond December 2019.

  • The next Fire Commission Meeting is Wednesday, January 23, 2019.

Bunker Hill has asked that action on this item be placed on the Agenda.

5 January 15, 2019

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SLIDE 6

Pr Pres esentat entation ion to th

  • the

e Village lage Fi Fire e Com

  • mmission

ission

Part 2 Proposal for a Future Village Fire Department Second Station

6 January 15, 2019

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SLIDE 7
  • Public Safety is Bunker Hill’s utmost priority. Fire and EMS

Response Times have been discussed and monitored over the years

  • As the Villages have redeveloped and traffic has increased, Bunker

Hill has made this a top priority

  • A

Public Safety Committee was appointed and made recommendations

  • The Committee as well as recent studies support BHV concerns
  • Efforts have been made to mitigate concerns; but a permanent

solution is needed

7 January 15, 2019

Bac ackgrou kground nd

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SLIDE 8

Pr Propo

  • posal

sal for

  • r a Fu

Future e VFD FD Sta tati tion

  • n 2

When an additional, fully certified, staffed ambulance (or alternative apparatus) is needed to serve residents of the VFD, Station 2 will be developed in the Southwest Area of the service area. Currently, the VFD data shows 14%

  • f total EMS calls are occurring simultaneously.

8 January 15, 2019

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SLIDE 9

Ass ssumptions/Proposal mptions/Proposal for

  • r

Con

  • nst

struc ructi tion

  • n of
  • f a Fu

Futu ture re VFD FD Sta tati tion

  • n 2

1.

When an additional, fully staffed ambulance (or apparatus) is placed in service by VFD (when data shows that 20% of total EMS Calls occur simultaneously), Construct VFD Station 2

2.

VFD will staff the additional personnel at Station 2

3.

VFD will operate Station 2

4.

The estimated operational timeframe for Station 2 is within 3 – 5 years; it will take 9 – 12 months to build Station 2

5.

Bunker Hill will acquire land, design, build and finance Station 2

9 January 15, 2019

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SLIDE 10

Recommended Location for VFD Station 2

10 January 15, 2019

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Ben enefit efits s of

  • f

VFD FD Sta tati tion

  • n 2

Reduces response times – 3 Cities

Solves the need for expansion and growth of VFD - takes pressure off of crowding at current station - All Cities

Potential to impact fire spread and EMS patient outcomes for entire service area – All Cities

Aligns VFD with the national average for fire stations which is 1 station for every 4.4 square miles – All Cities

11 January 15, 2019

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SLIDE 12

Bunker Hill Commissioned a Study with Kirksey Architecture To Construct a Second Station in the Southwest Area of the VFD Service Area

Design Specifications to Include:

  • 1 Ambulance Bay
  • 1 Large Bay (if requested by VFD)
  • 2 Dorm Rooms & 2 Bathrooms (increase to 5 dorm

rooms if VFD requests)

  • Day Room
  • Dining / Kitchen Facilities
  • 1 Treatment Room/Office
  • Decontamination Room (if requested by VFD)
  • Built to Hurricane & Windstorm Standards

12 January 15, 2019

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SLIDE 13

VFD Station 2 – Front View

13 January 15, 2019

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VFD Station 2 – Floor Plan EMS (1 Bay)

14

EMS Station - 3,725 Square Feet Building Costs $ 1,670,000

January 15, 2019

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SLIDE 15

EMS & Fire Station - 4,677 Square Feet Building Costs $ 1,970,000

15

VFD Station 2 – Floor Plan EMS & Fire (2 Bay)

January 15, 2019

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SLIDE 16

Summary of Project Costs for VFD Station 2 Cost

Land & Sitework

$1,000,000

EMS Building

$1,670,000

EMS & Fire Building

$1,970,000

OR

16 January 15, 2019

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SLIDE 17

Summary of Project Costs for VFD Station 2

DESCRIPTION VFD STA. 2 VFD STA. 2 EMS EMS/FIRE Land Cost $ 1,000,000.00 $ 1,000,000.00 Building Cost (includes contingency) $ 1,500,000.00 $ 1,800,000.00 Design and Management $ 120,000.00 $ 120,000.00 Furniture and Fixtures $ 50,000.00 $ 50,000.00

Structure Ready To Use $ 2,670,000.00 $ 2,970,000.00

FINANCING COST 4.0% 4.0% Project Cost Amortization 30 years 30 years

Building Annual Payment $152,963 $170,150

17 January 15, 2019

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SLIDE 18

Operating/Equipment Costs for VFD Station 2 Cost

Ambulance & Supplies

$300,000

Annual Operating Costs

$714,500 Facilities & Staff (Addition of 2 per Shift)

18 January 15, 2019

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SLIDE 19

Summary of Equipment Costs for VFD Station 2

Fully Equipped Ambulance

DESCRIPTION VFD STATION 2 EQUIPMENT COST NEW EMS Equipment

Fraizers 6 wheeled Ambulance

$185,000.00

Maintenance Equipment, Lights, Siren, Other

$20,000.00

Ambulance equipment Zoll X-Series Monitor

$30,000.00

Lucas 2 Device

$14,000.00

Stryker XPS Stretcher

$18,000.00

Rad-57 CO/SpO2

$5,100.00

Stryker Stair Chair

$3,000.00

Initial ALS Equipment

$70,100.00

IT/Supplies Toughbook Computer/2 handheld radios

$8,800.00

Medical Disposable supplies

$8,100.00

Reusable Medical supplies/equipment

$8,000.00

Total Other

$24,900.00

Total Cost Ready for Service $300,000.00

19 January 15, 2019

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SLIDE 20

Summary of Operating Costs for VFD Station 2

Personnel & Miscellaneous

Description-Operating Budget Additional EMS Staff

Shift A Firefighter/Paramedic $70,000.00 Shift A Firefighter/EMT $60,000.00 Shift B Firefighter/Paramedic $70,000.00 Shift B Firefighter/EMT $60,000.00 Shift C Firefighter/Paramedic $70,000.00 Shift C Firefighter/EMT $60,000.00 Relief Firefighter/Paramedic $52,500.00 Relief Firefighter/EMT $45,000.00 Subtotal $487,500.00 FRINGE BENEFITS (40%) $195,000.00 TOTAL PERSONNEL COST $682,500.00

Miscellaneous Operating Building Supplies & Maintenance $15,000.00 Insurance (Casualty) $5,000.00 Public Utilities $12,000.00

TOTAL MISCELLANEOUS EXPENSE

$32,000.00 TOTAL PERSONNEL & MISC. $714,500.00

20 January 15, 2019

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SLIDE 21

Total Cost Who Pays? VFD Cost to Fully Staff & Add Ambulance Annual Incremental Cost for Station 2 Ongoing Monthly Costs

Ambulance/ Supplies to set up Ambulance $300,000 VFD $300,000 Capital/One Time Operations Personnel $682,500 VFD $682,500 Annual $56,875 Land/ Building $2,670,000 to $2,970,000 Bunker Hill will “front” the costs; VFD will pay 30 yr amortization $153,000 - $170,000 $14,167 Operations Cost – Station 2 $32,000 VFD $32,000 $2,666

Total $300,00 Capital $682,500 Annual $185,000 to $202,000 Annual

Tot

  • tal

l Cos

  • sts to
  • Ful

ully Staff and d Add dd an Ambulan ance e And d Add dd/Ho House e at VFD Station

  • n 2 ; Who

ho pa pays Wha hat ?

21 January 15, 2019

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SLIDE 22

Fire/EMS Services & Assessments

Village EMS Calls

Percentage

  • f VFD

Assessment 2019 Assessment 2017 2018 Bunker Hill 103 123 19.00% $ 1,176,319.49 Ops. $ 665,000.00

Cap.

$ 1,841,319.49 Hedwig 329 18.50 % Hilshire 31 3.00% Hunters Creek 162 22.25% Piney Point 121 21.00% Spring Valley 197 16.25%

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SLIDE 23

Bunker Hill will work to identify location

Where ere is s Nex ext t Ambulanc ulance e Pl Placed ced?

It is optimal to place the additional ambulance or apparatus in the south/southwest part of the service area resulting in more of the area meeting National Standards.

23 January 15, 2019

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SLIDE 24

Alter ernative native Plan VFD Sta tati tion

  • n 2

Less Expensive Option for VFD

Bunker Hill will build Station 2 – EMS only (when fully staffed ambulance is needed) at Bunker Hill City Hall at Bunker Hill’s expense without any VFD contribution or reimbursement

VFD will staff and operate the Station at VFD expense when an additional fully staffed ambulance (or apparatus) is needed.

24 January 15, 2019

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SLIDE 25

January 15, 2019 25

Station 2 At BHV City Hall

4 Minute Response & Less Service Area

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In Summary mary

1) Bunker Hill Village desires to remain part of the Village Fire Department and has settle all

  • utstanding invoices

2) BHV and VFD (Chief and Commission) work together in planning for additional staff and to design and build VFD Station 2 (EMS or EMS/Fire) in the Southwest Area of the VFD Service Area

26 January 15, 2019

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SLIDE 27

Qu Ques esti tions

  • ns & Co

Comment ments

27 January 15, 2019

The next Fire Commission Meeting is Wednesday, January 23, 2019. Bunker Hill has asked that action on this item be placed on the Agenda.