Public Hearing July 20, 2020 1 Board of Trustees S. Ray Hill, - - PowerPoint PPT Presentation

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Public Hearing July 20, 2020 1 Board of Trustees S. Ray Hill, - - PowerPoint PPT Presentation

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Public Hearing July 20, 2020 1 Board of Trustees S. Ray Hill, III, President Elizabeth Smith, Secretary Carter Myers Romana Reed Dennis Tosh, III 2 District Administration Brian Harvey, Superintendent Douglas

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SLIDE 1

Public Hearing July 20, 2020

1

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SLIDE 2

Board of Trustees

  • S. Ray Hill, III, President
  • Elizabeth Smith, Secretary
  • Carter Myers
  • Romana Reed
  • Dennis Tosh, III

2

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SLIDE 3

District Administration

  • Brian Harvey, Superintendent
  • Douglas Cromwell, Director of Personnel, Operations and

Planning

  • Allison Wally, Business Manager

3

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SLIDE 4

Oxford School District

OUR VISION A bold, innova,ve, and con,nually improving district; understanding today to prepare students for tomorrow. OUR MISSION Empowering all students to become confident and crea,ve builders of the future. OUR BELIEFS We believe in excellence, equity, service, support, and rela,onships.

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SLIDE 5

Oxford School District

Bramlett Elementary School (PreK - K) Central Elementary School (1-2) Della Davidson Elementary School (3-4) Oxford Intermediate School (5-6) Oxford Middle School (7-8) Oxford High School (9-12)

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SLIDE 6

Oxford School District

As of July 14, 2020

200 400 600 800 1000 1200 1400 BES CES DDES OIS OMS OHS

Enrollment

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SLIDE 7

REVENUE

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SLIDE 8

PRELIMINARY DRAFT

OXFORD SCHOOL DISTRICT BUDGET 2020-2021 REVENUE SOURCES

Projected Budget

Revenue Source 2019-2020 % Of Revenue State Sources 19,964,577.56 32.95% Local Sources 36,489,342.18 60.22% Federal Sources 4,139,184.29 6.83% Total 60,593,104.03 100.00%

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SLIDE 9

State Sources 19,964,577.56 33% Local Sources 36,489,342.18 60% Federal Sources 4,139,184.29 7%

REVENUE ALL SOURCES

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SLIDE 10

OXFORD SCHOOL DISTRICT 2020-2021 BUDGET FEDERAL REVENUE

Projected Budget

Revenue 2020-2021

CHILD NUTRITION USDA REIMBURSEMENT 1,377,239.00 $ SUMMER MEALS PROGRAM 150,000.00 $ SPECIAL FED GRANTS (TVA, FOREST, FLOOD) 90,000.00 $ E-RATE

  • $

JROTC 35,000.00 $ FED VOCATIONAL 4,996.72 $ TITLE I 944,010.76 $ TITLE II 167,531.49 $ TITLE III 90,307.99 $ TITLE IV 52,184.87 $ TITLE VI RURAL & LOW INCOME

  • $

CONS COST POOL 7,771.53 $ IDEA PART B (Special Education) 1,142,314.26 $ PRESCHOOL 27,176.14 $ HOMELESS CHILDREN & YOUTH 25,871.68 $ TRANSITION GRANT 24,779.85 $

Total

4,139,184.29 $

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SLIDE 11

OXFORD SCHOOL DISTRICT BUDGET 2020-2021 State and Local Revenue

8 CTE Programs

Projected Budget

Revenue 2020-2021 % Of Revenue

AD VALOREM

L

28,781,612.22 $ 50.98% AD VALOREM-DEBT SERVICE

L

6,526,641.26 $ 11.56% CHILD NUTRITION LOCAL SALES

L

390,488.70 $ 0.69% ACTIVITY FUNDS

L

339,500.00 $ 0.60% INTEREST OPERATING

L

200,000.00 $ 0.35% INTEREST NON-OPERATING 21,100.00 $ 0.04% OTHER LOCAL SOURCES

L

150,000.00 $ 0.27% AFTER SCHOOL CARE

L

50,000.00 $ 0.09% GOOD FOOD FOR OXFORD SCHOOLS

L

30,000.00 $ 0.05% MAEP

S

17,514,451.75 $ 31.02% EARLY LEARNING COLLABORATIVE 683,700.00 $ 1.21% CHICKASAW FUNDS

S

543,773.31 $ 0.96% MASTER TEACHER REVENUE

S

360,000.00 $ 0.64% HOMESTEAD EXEMPTION

S

277,150.00 $ 0.49% OTHER STATE SOURCES (R & M)

S

40,000.00 $ 0.07% EEF BUILDINGS AND BUSES

S

130,665.00 $ 0.23% STATE VOCATIONAL

S

351,337.50 $ 0.62% NURSE INTERVENTION

S

50,000.00 $ 0.09% CHILD NUTRITION STATE

S

13,500.00 $ 0.02% SCHOOL RECOGNITION FUNDS

S
  • $

0.00%

Total

56,453,919.74 $ 100.00%

11

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SLIDE 12

STATE REVENUE

MAEP $17,514,451.75

EARLY LEARNING COLLABORATIVE $683,700.00

CHICKASAW FUNDS $543,773.31 MASTER TEACHER REVENUE $360,000.00 STATE VOCATIONAL $351,337.50 HOMESTEAD EXEMPTION $277,150.00 EEF BUILDINGS AND BUSES $130,665.00 NURSE INTERVENTION $50,000.00 OTHER STATE SOURCES (R & M) $40,000.00 CHILD NUTRITION STATE $13,500.00 Other $511,315.00

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SLIDE 13

LOCAL REVENUE

AD VALOREM $28,781,612.22

AD VALOREM-DEBT SERVICE $6,526,641.26 CHILD NUTRITION LOCAL SALES $390,488.70 ACTIVITY FUNDS $339,500.00 INTEREST OPERATING $200,000.00 OTHER LOCAL SOURCES $150,000.00 AFTER SCHOOL CARE $50,000.00 GFOS $30,000.00 INTEREST NON-OPERATING $21,100.00 Other $1,181,088.70

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SLIDE 14

OXFORD SCHOOL DISTRICT 2020-21 BUDGET OPERATING REVENUE

Projected Budget

Revenue 2020-2021 %

AD VALOREM

28,781,612.22 $ 59.49%

MAEP

17,514,451.75 $ 36.20%

CHICKASAW FUNDS

543,773.31 $ 1.12%

MASTER TEACHER REVENUE

360,000.00 $ 0.74%

HOMESTEAD EXEMPTION

277,150.00 $ 0.57%

OTHER LOCAL SOURCES

150,000.00 $ 0.31%

OTHER STATE SOURCES

40,000.00 $ 0.08%

OTHER FED (TVA, FLOOD, ETC)

90,000.00 $ 0.19%

JROTC

35,000.00 $ 0.07%

ACTIVITY FUNDS + AFTER SCHOOL

389,500.00 $ 0.81%

INTEREST ON INVESTMENT

200,000.00 $ 0.41%

48,381,487.28 $ 100.00%

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SLIDE 15

OPERATING REVENUE SOURCES

AD VALOREM & MAEP = $46,296,063.97 (95.69%)

AD VALOREM $28,781,612.22 MAEP $17,514,451.75

CHICKASAW FUNDS $543,773.31 ACTIVITY FUNDS + AFTER SCHOOL $389,500.00 MASTER TEACHER $360,000.00 HOMESTEAD EXEMPTION $277,150.00 INTEREST ON INVESTMENT $200,000.00 OTHER LOCAL SOURCES $150,000.00 OTHER FED $90,000.00 OTHER STATE SOURCES $40,000.00 JROTC $35,000 Other $2,085,423.31

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SLIDE 16

Ad Valorem

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SLIDE 17

School District: Oxford District No: 3620 2020-2021 AD VALOREM TAX REQUEST WORKSHEET

BASE CALCULATION: Note: The district is allowed to choose any of the three previously completed fiscal years in

determining the base. A fiscal year is defined as beginning October 1 and ending September 30, per Section 37-57-107, Mississippi Code Annotated (1972).

Ad Valorem Taxes Collected: October 1, 2019 through June 30, 2020 $ 24,693,883.54 Anticipated Ad valorem taxes to be Collected: July 1, 2020 through September 30, 2020 3,624,144.22 Homestead Reimbursement (2019-2020) 254,648.46 ADD Ad Valorem Tax Reduction Funds (2019-2020) ADD Ad Valorem Tax Escrow (2018-2019) ADD Ad Valorem Tax Shortfall Notes (2019-2020) LESS Ad Valorem Tax Escrow (2019-2020) TOTAL BASE $ 28,572,676.22 PLUS ______ % increase PLUS New Programs [Amount allowed under 37-57-104. This is the amount of the increase in local contribution over the prior year that MAY be requested outside of the 4-7% limitation.

128,086.00

PLUS Estimated Ad Valorem Tax on New Property

358,000.00

TOTAL AD VALOREM TAX NEEDS

29,058,762.22

LESS Ad Valorem Tax Escrow (2019-2020.) NET AD VALOREM TAX REQUEST FOR OPERATIONS (§37-57-104 thru 107)

$ 29,058,762.22

AD VALOREM TAX REQUESTED FOR DEBT SERVICE (List & cite code authority) General Obligation Bonds Series 2013 (Refunding) 31-27-1 $ 665,831.26 Three Mill / 10-20 Year Notes 2011 37-59-101 Three Mill / 10-20 Year Notes 2012 (Refunding) 31-27-1 $ 237,000.00 $ 340,585.00 Three Mill / 10-20 Year Notes 2013 37-59-101 $ 333,000.00 General Obligation Bonds Series 2011/2017 refi 37-59-1 General Obligation Bonds Series 2018 $ 2,242,375.00 $ 2,707,850.00 OTHER AD VALOREM TAX REQUESTS (List and cite code authority) $

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SLIDE 18

Estimated Inc (Dec) Fiscal Year 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Over 2019 Operations 42.04 42.04 42.59 45.36 47.1 47.16 47.85 49.54 49.56 49.56 51.07

  • 1.51

Vocational 0.69 0.69 0.7 0.65 0.62 0.6 0.55 0.48 0.46 0.46 0.46 Debt Service 5.49 5.49 11.19 11.43 10.95 10.91 10.27 8.65 12.52 12.52 11.47 1.05 Total Mills 48.22 48.22 54.48 57.44 58.67 58.67 58.67 58.67 62.54 62.54 62.54

Oxfor

  • rd School
  • ol District

Ad Valor

  • rem

em Tax Millage e Histor

  • ry

2020- 2020-2021 2021

48.22 48.22 54.48 57.44 58.67 58.67 58.67 58.67 62.54 62.54 62.54

10 20 30 40 50 60 70

2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 18

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SLIDE 19

EXPENSES

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SLIDE 20

Oxfor

  • rd School
  • ol District

District-Wide e Expen ense e Prof

  • file

for

  • r ALL GOVERNMENTAL FUNDS

Salaries & Fringe Benefits % Other Expenses % Total Expenses % Direct Instruction 25,621,195.47 36.70% 4,481,881.89 6.42% 30,103,077.36 43.12% Instructional Support Services 3,699,365.83 5.30% 1,534,493.85 2.20% 5,233,859.68 7.50% School Administration 2,335,732.16 3.35% 64,065.00 0.09% 2,399,797.16 3.44% Central Administration 1,358,408.51 1.95% 889,205.43 1.27% 2,247,613.94 3.22% Maintenance (inc. Grounds, Safety) 659,158.45 0.94% 4,682,732.53 6.71% 5,341,890.98 7.65% Transportation 1,254,673.44 1.80% 1,085,547.00 1.56% 2,340,220.44 3.35% Technology & Communication 850,258.72 1.22% 1,888,287.28 2.71% 2,738,546.00 3.92% Child Nutrition 750,558.54 1.08% 991,023.54 1.42% 1,741,582.08 2.49% Construction Services

  • 0.00%

8,351,299.76 11.96% 8,351,299.76 11.96% Debt Service

  • 0.00%

9,309,332.95 13.34% 9,309,332.95 13.34% TOTALS 36,529,351.12 52.33% 33,277,869.23 47.67% 69,807,220.35 100.00%

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SLIDE 21

Direct Instruction 43% Instructional Support Services 8% School Administration 3% Central Administration 3% Maintenance (inc. Grounds, Safety) 8% Transportation 3% Technology & Communication 4% Child Nutrition 3% Construction Services 12% Debt Service 13%

OSD Expense Profile - ALL FUNDS

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SLIDE 22

Oxfor

  • rd School
  • ol District

Oper erating Funds Expen ense e Prof

  • file

2020-21 % Salaries & Benefits 32,344,001.72 67.02% Professional Services 1,566,167.00 3.25% Utilities 1,360,000.00 2.82% Cleaning Services 890,342.70 1.84% Repair & Maintenance 809,308.00 1.68% Rentals 30,821.59 0.06% Other Purchased Property Serv 211,413.55 0.44% Property and Liability Insurance 611,000.00 1.27% Postage 17,986.89 0.04% Adverstising/Printing & Binding 48,007.02 0.10% Tuition (Vocational/SPED) 96,000.00 0.20% Travel & Per Diem 386,609.30 0.80% Misc Purchased Serv 269,153.20 0.56% General Supples/Software 3,773,869.29 7.82% Transportation Supplies 385,600.00 0.80% Books & Periodicals 173,894.02 0.36% Building Improvements, Furniture & Equipment 1,654,673.35 3.43% Vehicles & Busses 537,297.00 1.11% Dues & Fees 205,519.04 0.43% Debt Service 2,891,026.69 5.99% Totals 48,262,690.36 100.00%

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SLIDE 23

Oxfor

  • rd School
  • ol District

District Mainten enance Expen ense e by Loc

  • cation
  • n

2020- 2020-2021 2021

School Salaries & Benefits Athletics/Clubs Other Total Enrollment Per Pupil BES 2,617,860.35 $

  • $

99,050.00 $ 2,716,910.35 $ 530 5,126.25 $ CES 3,545,461.65 $

  • $

102,755.00 $ 3,648,216.65 $ 671 5,436.98 $ DDES 3,864,066.03 $

  • $

197,001.00 $ 4,061,067.03 $ 635 6,395.38 $ OIS 3,797,154.24 $

  • $

223,434.84 $ 4,020,589.08 $ 688 5,843.88 $ OMS 4,125,512.19 $ 159,440.06 $ 263,797.00 $ 4,548,749.25 $ 690 6,592.39 $ OHS 6,890,227.84 $ 981,241.79 $ 960,695.45 $ 8,832,165.08 $ 1275 6,927.19 $

$- $1,000,000.00 $2,000,000.00 $3,000,000.00 $4,000,000.00 $5,000,000.00 $6,000,000.00 $7,000,000.00 $8,000,000.00 $9,000,000.00 BES CES DDES OIS OMS OHS

Allocation

200 400 600 800 1000 1200 1400 BES CES DDES OIS OMS OHS

Enrollment

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SLIDE 24

PROPOSED

Oxfor

  • rd School
  • ol District

Gen ener eral Funds Rev even enue e - Expen enses es 2020- 2020-2021 2021 Projected Revenue - District Maintenance 48,381,487.28 $ Projected Expenses - District Maintenance (48,262,690.36) Initiatives

  • Enhancements
  • New Positions

$0 Surplus (Deficit) 118,796.92 $

Need to allow for uncollected ad valorem

2,878,161.22

(10% of Ad Valorem Request)

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SLIDE 25

Oxfor

  • rd School
  • ol District

District Mainten enance Administrative e Cos

  • st Limits

2020- 2020-2021 2021

Defined Administrative Functions Salaries & Benefits

General Administration & Business Services Salaries & Benefits 1,358,408.51 $ Budgeted Expenditures* 52,146,587.64 $ 4% of Budgeted Expenditures 2,085,863.51 $ Plus $150,000 150,000.00 $ Allowable Administrative Costs 2,235,863.51 $ Difference (877,455.00) $

Admininstrative Cost % 2.60%

*Budgeted Expenditures exclude facilities acquisition and construction expenditures and debt service.

Conclusion: Oxford School District is in compliance with Mississippi Code §37-61-9(4). Mississippi Code Ann. (1972) Section 37-61-9(4) imposes a limit on budgeted expenditures for certain administrative costs in an amount not greater than $150,000 plus four percent (4%) of the expenditures of the school district for the year. For purposes of the subsection of the law, administrative costs are defined as expenditures for salaries and fringe benefits paid for central administration costs from all sources of revenue in the following expenditure functions as defined in the MISSISSIPPI PUBLIC SCHOOL DISTRICT FINANCIAL ACCOUNTING MANUAL: 2300 = Support Services -- General Administration 2500 = Business Services

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SLIDE 26

Construction

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SLIDE 27

Construction Project Cash Flow

Date Central Elem OHS Fine Arts BES Reno OIS Addition OMS Reno Base/Softball Total Cost Bond Balance CES Equip OHSFA Equip Base/Softball Total Equipment Equip Finance Apr-18

  • 37,746,853.75
  • May-18

52,495.31 48,436.57 92,929.67 62,429.17 27,505.12 283,795.84 37,648,967.69

  • Jun-18

52,495.30 29,061.95 81,557.25 37,598,339.75

  • Jul-18

209,981.23 67,811.20 277,792.43 37,356,410.84

  • Aug-18

132,490.62 52,236.57 19,507.50 204,234.69 37,234,756.65

  • Sep-18

42,296.24 99,673.15 141,969.39 37,108,252.48

  • Oct-18

94,491.55 145,309.71 29,678.20 269,479.46 36,898,476.01

  • Nov-18

73,493.43 48,436.58 27,900.00 51,172.70 32,439.31 233,442.02 36,742,642.04

  • Dec-18

160,016.98 98,073.14 138,720.38 16,219.65 413,030.15 36,437,707.47

  • Jan-19

363,860.91 141,388.16 5,950.67 118,779.76 48,658.97 678,638.47 35,849,766.33

  • Feb-19

464,667.52 143,148.96 16,219.65 624,036.13 35,290,725.32

  • Mar-19

602,824.27 125,655.84 119,515.24 24,719.66 872,715.01 34,504,724.62

  • Apr-19

864,023.31 35,159.98

  • 177,697.23
  • 16,219.65

1,093,100.17 33,480,337.09

  • May-19

971,778.83 291,775.11

  • 169,568.03
  • 49,323.49

1,482,445.46 32,073,503.43 265,446.15

  • 265,446.15

4,734,553.85 Jun-19 1,051,744.15 751,151.26

  • 183,129.79
  • 10,652.75

1,996,677.95 30,163,873.31 28,800.00 16,737.07 45,537.07 4,689,016.78 Jul-19 1,193,697.81 825,919.61 579,286.46 182,834.65 7,101.83 2,788,840.36 27,426,150.94 11,495.00 23,475.00 34,970.00 4,654,046.78 Aug-19 1,254,315.02 538,168.49 35,598.67 48,280.76 55,771.68 1,932,134.62 25,554,262.33 291,786.80 3,625.00 295,411.80 4,358,634.98 Sep-19 1,339,665.06 954,675.75 227,523.10 9,227.40 8,063.30 2,539,154.61 23,058,363.13 1,125.75 56,057.85 57,183.60 4,301,451.38 Oct-19 1,575,953.28 1,061,010.33 155,190.27 46,981.75 123,718.60 2,962,854.23 20,142,915.98 295,263.85

  • 295,263.85

4,006,187.53 Nov-19 806,069.59 1,068,023.31 191,020.11 274,834.53 2,339,947.54 17,829,289.71 223,695.50 237,500.00 461,195.50 3,544,992.03 Dec-19 679,967.58 672,655.36

  • 135,930.53

1,488,553.47 16,371,289.71 33,574.05 96,689.00

  • 130,263.05

3,414,728.98 Jan-20 853,154.74 835,944.36

  • 29,272.78

1,718,371.88 14,681,694.83 90,145.88 2,250.00

  • 92,395.88

3,322,333.10 Feb-20 720,967.71 739,012.96 81,016.95

  • 63,038.48

1,604,036.10 13,101,920.40 117,310.34 39,899.00

  • 157,209.34

3,165,123.76 Mar-20 1,114,421.24 511,526.61 23,188.55

  • 84,531.33

1,733,667.73 11,392,925.42 94,838.17 522,869.60

  • 617,707.77

2,547,415.99 Apr-20 1,548,358.93 852,925.35 4,557.19

  • 58,407.73

2,464,249.20 8,940,785.80 90,151.06 84,310.00

  • 174,461.06

2,372,954.93 May-20 1,188,299.17 894,874.57 29,187.17

  • 2,112,360.91

6,833,841.19 139,942.13 144,869.50

  • 284,811.63

2,088,143.30 Jun-20 1,305,053.53 1,015,567.95 68,897.24

  • 2,389,518.72

4,447,461.16 93,503.14 530,444.15

  • 623,947.29

1,464,196.01 Jul-20 1,037,205.22 944,774.59 10,765.69 1,992,745.50 2,454,715.66 262,126.41 460,382.66 57,838.46 780,347.53 683,848.48 Aug-20 1,647,958.79 1,269,562.40 2,917,521.19 462,805.53

  • 118,984.92

267,148.17 57,838.46 443,971.55 239,876.93 Sep-20 1,824,851.60 806,879.00 221,019.41 2,852,750.01 3,315,555.54

  • 57,838.46

57,838.46 182,038.47 Oct-20

  • 57,838.47

57,838.47 124,200.00 Nov-20

  • 124,200.00

124,200.00 Dec-20

  • Jan-21
  • Feb-21
  • Mar-21
  • Apr-21
  • May-21
  • 23,226,598.92

14,925,689.86 1,533,011.74 1,500,671.52 27,505.12 1,276,143.33 42,489,620.49 2,158,189.15 2,486,257.00 355,553.85 5,000,000.00

Actual Estimated - Bid

Total 47,489,620.49

Estimated - No Bids

Expenses by Project

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SLIDE 28

Construction Breakdown Bond Money Available as of 6/30/2020 Investment Account 4,447,461.16 Checking Account 282,752.81 Total 4,730,213.97 Outstanding Cost Non-LPA Items 7,763,016.70 Overage 3,032,802.73

  • Estimated Future Earnings on Bond $

4,000.00 Balance in Repairs and Cap. Improvements 8,090,642.16 Surplus 5,061,839.43 Leave in Repairs and Cap. Improvements 500,000.00 Available for Operations FY21 4,561,839.43

28