Provider Orientation August 20, 2020 Purpose Purpose of - - PowerPoint PPT Presentation

Provider Orientation

August 20, 2020

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Purpose of Orientation

• Begin a new relationship via our CARES funding

with the common goal of supporting our COVID-19 impacted residents

• Ensure partners have support, resources and tools

that they need

Purpose

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Agenda

• Introductions
• Overview of Ramsey County, WFS
• COVID-19
• Intro of CARES Funding
• Contract Guidance
• Q & A

Agenda

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Introductions

• Workforce Solutions CARES team
• George Hargrove, Controller
• Larry Bell, Communications
• Vendor introduction: Who's with us today

Introductions

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Vendor Welcome

• Southeast Asian Diaspora
• CLUES
• Somali American Women Action Center
• Cookie Cart

Welcome

Twin Cities R!SE CLUES NdCAD Isuroon New Vision Foundation Right Track Change Inc MN Job Partners

Ramsey County

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Vision, Mission, Goals

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Workforce Solutions Department

Workforce Solutions

• Ramsey County Workforce

Solutions has 80 employees and provides workforce services and job training to businesses and residents

• f Ramsey County.
• We serve over 11,000 job seekers

each year. In addition, more than 1,000 visits at Career Labs each month.

• During COVID-19, we are serving

clients remotely and via our Community Career Labs in partnership with Saint Paul and Ramsey County Libraries.

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Unemployment Claims

Unemployment Claims

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COVID-19 Employment Impacts

COVID 19 Employment Impacts

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UI Disparities

COVID-19 Has Disproportionate Employment Impacts on Ramsey County Residents

BIPOC = Black, Indigenous, and People of Color Labor Force = People who are willing and able to work, including all working and unemployed residents 85,970 unemployment applications filed in Ramsey County from March 15 through July 7

51% 39% 47% 27% 33% 35%

0% 10% 20% 30% 40% 50% 60% BIPOC HS Diploma or Less Age 34 or Younger

UI Applications as a Percentage of the Total Pre-COVID-19 Ramsey County Labor Force

Pre-COVID-19 % of Labor Force % of Total COVID-19 UI Applicants through July 7

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UI by Race/Ethnicity

Disproportionate Impacts on Ramsey County Residents By Race and Ethnicity

• Those choosing multiple or not choosing a race/ethnicity are more often BIPOC than Non-Hispanic White
• Data for American Indians in the Ramsey County Labor Force and UI claims are each skewed lower due to the relatively high rate

choosing either not to select a race or choosing multiple races.

• Hispanic is not provided separately as an ethnicity by DEED, which is uncommon, and causes fewer to report as Black or

American Indian 1% 15% 18% 7% 8% 51% 1% 10% 9% 5% 2% 73%

0% 10% 20% 30% 40% 50% 60% 70% 80% American Indian Asian Black Hispanic Chose multiple or did not choose Non-Hispanic White

% of Total UI Applications and the Percentage of the Total Pre-COVID - 19 Labor Force

Pre-COVID - 19 % of Labor Force % of Total COVID - 19 UI Applicants through July 7

COVID-19 and CARES funding

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CARES Funding: $96.027M

• On April 22, 2020, Ramsey County received $96.027M from the US Treasury through a

formula-based allocation for the Federal CARES Act Assistance for State and local governments.

• Requirements restrict use of funds.
• $40M (Estimated Budget):
• $16.3M for the homelessness response
• $2.5M for COVID-19 testing and public health response
• $1.5M for community engagement and racial equity work
• $1.2M for contracts related to disaster cost recovery and compliance
• $10M in non-personnel spending based on spending to date and projections

through the end of the year

• $8.5M in personnel costs based on preliminary information
• $56.027M dedicated to COVID-19 relief programs in the areas of financial, workforce

and small business assistance.

• $26.027M total request financial assistance
• $15M total request small business assistance
• $15M total request workforce assistance

CARES Funding

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COVID-19 Impacted

• Mitigate the economic impact of the COVID-19 pandemic for

Ramsey County’s most vulnerable by

– Providing services to populations who are un- or significantly under- connected to existing community resources – Focus efforts on black people, indigenous people, people of color, people with disabilities, veterans and opportunity youth

Covid-19 Impacted Defined:

– Experienced Job Loss – Experienced Reduced Hours – Change or Loss in Household Income – Future Uncertainty in Industry – Other Barrier Due to COVID-19

COVID-19 Impacted

Contract Guidance

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Role of your Workforce Solutions Planner

• Main contact
• Provide technical assistance and support to ensure mutual

success in programming – Office hours available - Schedule ahead for Tuesday and Thursday office hours or by other special request

• Reviewing documents

– Receives your monthly report form – Invoices (as needed) – Rate of spend – Communications and marketing materials – Policies

• Discuss any program successes and challenges

Role of your planner

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Contract Guidance

Contract

Participants and Intake

Payment Cost Monthly Reporting

Monitoring Service Delivery

Communications

Contract Guidance

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Cost – section 4 of contract

• Contract not to exceed amount must be spent by December

30, 2020

• Any underspending at the end of the contract

year will automatically revert back to the County.

• Reimbursement basis
• Only expenditures made in accordance with

the approved budget as Attachment B in your contract will be paid. – If you need a modification, you need to work through process with your planner.

• All costs and expenditures must occur during the contract

period which is the date the contract signed by all parties or start date in the contract whichever is later.

Cost

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Expenditures and Cost Categories

Expenditures and Cost

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Disallowable

• No events such as amusement, diversion, social

activities, ceremonial events, and related costs such as lodging/facility costs, rentals, and gratuities.

• No medical services, fines, parking tickets, traffic

fines, restitution or other penalties, defaulted loans, donations, penalties, legal fees/fines, etc.

Disallowable

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Payment – section 7 of contract

• Invoices are due no less than monthly by the 7th of the following

month – Exception is 2 invoices in December.

• All reimbursements must be signed by the Contractor’s authorized
• fficial.
• All invoices must be signed, printed, saved as a .pdf, scanned, and

sent as an attachment to the e-mail CARESWorkforceServicesInvoices@co.ramsey.mn.us.

• All invoices must be submitted using WFS’ authorized Invoice
• form. Payment will be made for actual costs incurred during the

invoicing period.

• Back up documentation: A general ledger should accompany
• invoices. Financial records should be maintained through an

accounting system which sufficiently and properly reflects revenue and all direct and indirect costs of any nature incurred in the performance of the Agreement.

Payment

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Payment – Section 7 of contract

• Direct Deposit is the goal but checks will be

cut until that is set up

• Rate of spending analysis will be reviewed:

– October 15 – The County may unencumber funds for the purpose

• f reallocating funds to other County purposes if the

County has determined that the Contractor will not expend the funds allotted during the term of the Agreement.

Payment

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Monitoring, Section 5.1

• Monitoring is to ensure the success of your
• rganization and to prevent issues
• Monitoring may take the form of:

– Check-in Calls – File Reviews – Reviewing Financial and Programmatic Reports

• Help identify additional training needs or TA
• Section 7.10 Audit: Retain records for 6 years after

services have ended

Monitoring

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Monthly Reporting - Section 2.1 part c

• Information to be gathered at intake, either use provided form
• r incorporate into your intake.
• A monthly report is due on the 7th of every month
• Submit monthly narrative and data progress to your

Workforce Solutions Planner using the county provided form.

• Information we ask in a monthly report are:

– Narrative about success stories and the COVID-19 related workforce challenges your participants experience that month – Activities – Demographics – Outcomes for that month

Monthly Reporting

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Service Delivery

• Public Health Guidelines will dictate service

delivery models

• Need to think about how to pivot services as

needed

– 1:1 meetings – Group sessions – Paperwork – Support services or other contacts needed

Service Delivery

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Communications- Section 2.1 part e

• Meet Larry Bell
• Ramsey County logo and usage expectation

http://www.ramseybrand.com/

• Communications Form
• Success stories
• Pictures/Release Forms

Communications

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FAQ

• We will be tracking frequently asked questions and

will be posting them on our webpage - link.

• We will update the FAQ as needed – last revised

date on webpage.

• Please regularly check the FAQ for suggestions,

recommendations and updates.

FAQ

Contacts and Questions

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Contact Information

Name Contact Technical Assistance Office Hours Kristi Cobbs Planner, Kristi.Cobbs@co.ramsey.mn.us Tuesdays 10:30am- 11:30am Thursdays 2pm-3pm Houa Lor Planner, Houa.lor@co.ramsey.mn.us Tuesdays and Thursdays 1pm-2pm Rachael Molenaar Planner, Rachael.molenaar@co.ramsey. mn.us Tuesdays and Thursdays 1pm-2pm Kia Xiong Planner, Kia.Xiong@co.ramsey.mn.us Tuesdays and Thursdays 11am-12pm Jolie Wood Planner, Jolie.wood@co.ramsey.mn.us Tuesdays and Thursdays, 11am-12pm Michelle Belitz Planning Manager, Michelle.belitz@co.ramsey.mn.u s Ling Becker Workforce Solutions Director, ling.becker@co.ramsey.mn.us

Other Resources

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Other Resources

• www.ramseycounty.us/coronavirus
• Community Resources
• Housing, Food, Mental Health, etc.
• Emergency Assistance

Other Resources

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Forms Available Online

Forms

Form Purpose

CARES Service Delivery Form For Ramsey County to collect concise information about methods of service delivery, and how organizations will keep residents safe. CARES Communications Form For Ramsey County to collect concise program information to use to provide to the public for recruitment and transparency. WFS Photo Client Release If organizations want to share any client information, photos or success stories for either internal or Ramsey County reports, materials, etc. CARES Invoice For organizations to submit to Ramsey County, monthly, to request reimbursement. CARES Vendor Monthly Report For organizations to submit to Ramsey County, monthly, to provide details about what activities and services are being provided to residents.

Ramseycounty.us/CARESVendor

Questions?

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