Provider Orientation August 20, 2020
Purpose Purpose of Orientation • Begin a new relationship via our CARES funding with the common goal of supporting our COVID-19 impacted residents • Ensure partners have support, resources and tools that they need 2
Agenda Agenda • Introductions • Overview of Ramsey County, WFS • COVID-19 • Intro of CARES Funding • Contract Guidance • Q & A 3
Introductions Introductions • Workforce Solutions CARES team • George Hargrove, Controller • Larry Bell, Communications • Vendor introduction: Who's with us today 4
Welcome Vendor Welcome • Southeast Asian Diaspora Twin Cities R!SE CLUES • CLUES • Somali American Women Action Center NdCAD Isuroon • Cookie Cart New Vision Foundation Right Track Change Inc MN Job Partners 5
Ramsey County 6
Vision, Mission, Goals 7
Workforce Solutions Workforce Solutions Department • Ramsey County Workforce Solutions has 80 employees and provides workforce services and job training to businesses and residents of Ramsey County. • We serve over 11,000 job seekers each year. In addition, more than 1,000 visits at Career Labs each month. • During COVID-19, we are serving clients remotely and via our Community Career Labs in partnership with Saint Paul and Ramsey County Libraries. 8
Unemployment Claims Unemployment Claims 9
COVID 19 Employment Impacts COVID-19 Employment Impacts 10
UI Disparities COVID-19 Has Disproportionate Employment Impacts on Ramsey County Residents UI Applications as a Percentage of the Total Pre-COVID-19 Ramsey County Labor Force 35% Age 34 or Younger 47% 33% HS Diploma or Less 39% 27% BIPOC 51% 0% 10% 20% 30% 40% 50% 60% Pre-COVID-19 % of Labor Force % of Total COVID-19 UI Applicants through July 7 BIPOC = Black, Indigenous, and People of Color Labor Force = People who are willing and able to work, including all working and unemployed residents 85,970 unemployment applications filed in Ramsey County from March 15 through July 7 11
UI by Race/Ethnicity Disproportionate Impacts on Ramsey County Residents By Race and Ethnicity % of Total UI Applications and the Percentage of the Total Pre-COVID - 19 Labor Force 73% Non-Hispanic White 51% 2% Chose multiple or did not choose 8% 5% Hispanic 7% 9% Black 18% 10% Asian 15% 1% American Indian 1% 0% 10% 20% 30% 40% 50% 60% 70% 80% Pre-COVID - 19 % of Labor Force % of Total COVID - 19 UI Applicants through July 7 • Those choosing multiple or not choosing a race/ethnicity are more often BIPOC than Non-Hispanic White • Data for American Indians in the Ramsey County Labor Force and UI claims are each skewed lower due to the relatively high rate choosing either not to select a race or choosing multiple races. • Hispanic is not provided separately as an ethnicity by DEED, which is uncommon, and causes fewer to report as Black or American Indian 12
COVID-19 and CARES funding 13
CARES Funding CARES Funding: $96.027M • On April 22, 2020, Ramsey County received $96.027M from the US Treasury through a formula-based allocation for the Federal CARES Act Assistance for State and local governments. • Requirements restrict use of funds. • $40M (Estimated Budget): • $16.3M for the homelessness response • $2.5M for COVID-19 testing and public health response • $1.5M for community engagement and racial equity work • $1.2M for contracts related to disaster cost recovery and compliance • $10M in non-personnel spending based on spending to date and projections through the end of the year • $8.5M in personnel costs based on preliminary information • $56.027M dedicated to COVID-19 relief programs in the areas of financial, workforce and small business assistance. • $26.027M total request financial assistance • $15M total request small business assistance • $15M total request workforce assistance 14
COVID-19 Impacted COVID-19 Impacted • Mitigate the economic impact of the COVID-19 pandemic for Ramsey County’s most vulnerable by – Providing services to populations who are un- or significantly under- connected to existing community resources – Focus efforts on black people, indigenous people, people of color, people with disabilities, veterans and opportunity youth Covid-19 Impacted Defined: – Experienced Job Loss – Experienced Reduced Hours – Change or Loss in Household Income – Future Uncertainty in Industry – Other Barrier Due to COVID-19 15
Contract Guidance 16
Role of your planner Role of your Workforce Solutions Planner • Main contact • Provide technical assistance and support to ensure mutual success in programming – Office hours available - Schedule ahead for Tuesday and Thursday office hours or by other special request • Reviewing documents – Receives your monthly report form – Invoices (as needed) – Rate of spend – Communications and marketing materials – Policies • Discuss any program successes and challenges 17
Contract Guidance Contract Guidance Payment Monthly Reporting Cost Monitoring Contract Participants and Intake Service Communications Delivery 18
Cost Cost – section 4 of contract • Contract not to exceed amount must be spent by December 30, 2020 • Any underspending at the end of the contract year will automatically revert back to the County. • Reimbursement basis • Only expenditures made in accordance with the approved budget as Attachment B in your contract will be paid. – If you need a modification, you need to work through process with your planner. • All costs and expenditures must occur during the contract period which is the date the contract signed by all parties or start date in the contract whichever is later. 19
Expenditures and Cost Expenditures and Cost Categories 20
Disallowable Disallowable • No events such as amusement, diversion, social activities, ceremonial events, and related costs such as lodging/facility costs, rentals, and gratuities. • No medical services, fines, parking tickets, traffic fines, restitution or other penalties, defaulted loans, donations, penalties, legal fees/fines, etc. 21
Payment Payment – section 7 of contract • Invoices are due no less than monthly by the 7th of the following month – Exception is 2 invoices in December. • All reimbursements must be signed by the Contractor’s authorized official. • All invoices must be signed, printed, saved as a .pdf, scanned, and sent as an attachment to the e-mail CARESWorkforceServicesInvoices@co.ramsey.mn.us. • All invoices must be submitted using WFS’ authorized Invoice form. Payment will be made for actual costs incurred during the invoicing period. • Back up documentation: A general ledger should accompany invoices. Financial records should be maintained through an accounting system which sufficiently and properly reflects revenue and all direct and indirect costs of any nature incurred in the performance of the Agreement. 22
Payment Payment – Section 7 of contract • Direct Deposit is the goal but checks will be cut until that is set up • Rate of spending analysis will be reviewed: – October 15 – The County may unencumber funds for the purpose of reallocating funds to other County purposes if the County has determined that the Contractor will not expend the funds allotted during the term of the Agreement. 23
Monitoring Monitoring, Section 5.1 • Monitoring is to ensure the success of your organization and to prevent issues • Monitoring may take the form of: – Check-in Calls – File Reviews – Reviewing Financial and Programmatic Reports • Help identify additional training needs or TA • Section 7.10 Audit: Retain records for 6 years after services have ended 24
Monthly Reporting Monthly Reporting - Section 2.1 part c • Information to be gathered at intake, either use provided form or incorporate into your intake. • A monthly report is due on the 7th of every month • Submit monthly narrative and data progress to your Workforce Solutions Planner using the county provided form. • Information we ask in a monthly report are: – Narrative about success stories and the COVID-19 related workforce challenges your participants experience that month – Activities – Demographics – Outcomes for that month 25
Service Delivery Service Delivery • Public Health Guidelines will dictate service delivery models • Need to think about how to pivot services as needed – 1:1 meetings – Group sessions – Paperwork – Support services or other contacts needed 26
Communications Communications- Section 2.1 part e • Meet Larry Bell • Ramsey County logo and usage expectation http://www.ramseybrand.com/ • Communications Form • Success stories • Pictures/Release Forms 27
FAQ FAQ • We will be tracking frequently asked questions and will be posting them on our webpage - link. • We will update the FAQ as needed – last revised date on webpage. • Please regularly check the FAQ for suggestions, recommendations and updates. 28
Contacts and Questions 29
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