SLIDE 1
Project Launch Tuesday, May 5, 2015
SLIDE 2 PRISM Partners Inc. (“PRISM”) Susan Conner - Consultant Team Lead
- MOHLTC Capital Planning Specialist
- Business Case + Local Share Specialist
Bessant Pelech Associates (“BPA”) Julie Bessant Pelech - Master Programmer
- Service Delivery Model Report
- Part A Components Lead
Two Row Architect (“Two Row”) Brian Porter - Master Planner
- Facility Planner
- Part B Components Lead
Hanscomb Ltd. (“Hanscomb”)
1
Consultant Team Members
SLIDE 3 Close se Early Planning Planning Implementation
Stage 1: Pre-Capital Stage 1: Proposal Development Stage 2: Functional Program Stage 3.1: Preliminary Design Part 1 Stage 3.2: Preliminary Design Part 2 Stage 4.1: Working Drawings Stage 4.2: Award of Contract Stage 5.1: Construction Stage 5.2: Settlement
Details of processes can be found in MOHLTC/LHIN Joint Review Framework for Early Capital Planning Stages:
Details of processes can be found in Capital Planning Manual 1996
Details provided in letter to CHC’s in 2010-11 Ministry Planning Review Checkpoints LHIN Support Checkpoints Potential Ministry Grant Funding/Adjustment Checkpoints Ministry Funding Management Proposal/Planning and Design (P&D) Grant Implementation Grant Potential Grant Types Full Grant
Close
Overview of MOHLTC Capital Planning Stages
2
SLIDE 4
MOHLTC Guidelines and Checklists
3
SLIDE 5
Early Planning
Pre- Capital Stage 1: Proposal Stage 2: Functional Program Physical Infrastructure Deficiencies Related to Program and Service Needs Service Delivery Model Report + Master Planning Define and Justify Scope of Capital Project (Future Function, Form and Space) Compelling Case to MOHLTC MOHLTC Focus on Physical and Cost Element O MOHLTC Approval of Project
4
SLIDE 6
1.
Articulation of Planning Objectives
2.
Vision Setting
3.
Current and Future State Assessment
4.
Internal Engagement with 6 Program Teams
5.
External Engagement with Partner Organizations
6.
Community Engagement
7.
Utilization Profiles (MOHLTC only allows for 5% growth)
Part A: Master Program, Service Delivery Model Report and Functional Program
5
SLIDE 7
8.
Functional and Operational Parameters based on Best Practice
9.
Space Projections/ Space Tables
10.
Human Resources Plan
11.
Preliminary Operating Cost Estimate
12.
Preliminary Furniture and Equipment List
13.
A Local Share Plan
14.
Completed Checklists for Submission to MOHLTC
Part A: Master Program, Service Delivery Model Report and Functional Program
6
SLIDE 8 1.
Technical Building Assessments
2.
Current and Future Space Requirements
3.
Identify Infrastructure Deficiencies
4.
Options to Solve Deficiencies
i.
Renovate/Retrofit /Refurbish existing
ii.
Acquire Land /Build Special-Purpose Facility
iii.
Acquire Land/Retrofit Buildings
iv.
Lease Building/ Leasehold Improvements
Part B: Master Planning and Facility Development Plan
7
SLIDE 9
5.
High-Level Project Cost Estimate
6.
Facility Development Plan
7.
High-Level Funding Plan
8.
Project Schedule
9.
Phasing Plan
10.
Completed Checklists for Submission to MOHLTC
Part B: Master Planning and Facility Development Plan
8
SLIDE 10
9
Culture
SLIDE 11
10
Connection to Outdoors
SLIDE 12
11
Less Institutional
SLIDE 13 Pre-Capital Critical Path (Preliminary)
Task/Deliverables 2015 May June July
4 11 18 25 1 8 15 22 29 6 13 20 27 1 Project Launch 2 Due Diligence and Document Review 3 Establish Program/ User Teams 4 Program Team Engagement (Round 1) 5 Current State and Future State 6 Program Team Engagement (Round 2) 7 Partner Engagement 8 Finalize Space Requirements 9 Community Engagement Session (both sites) 10 Technical Assessment
12
May 5th (Week of May 18th) (Week of June 8th) (Week of June 22nd )
SLIDE 14 Task/Deliverables 2015 May June July
4 11 18 25 1 8 15 22 29 6 13 20 27 11 Report on Infrastructure Deficiencies 12 Identify Infrastructure Solutions 13 Range of Project Cost Estimates for Options 14 Internal Engagement re. Preferred Option(s) 15 Presentation to Capital Planning Committee 16 Finalize Components of Pre-Capital Submission 17 Draft Pre-Capital Submission to Executive Director 18 Finalize Submission 19 Presentation to Board for Approval
Pre-Capital Critical Path (Preliminary)
13
(Week of June 29th ) July 24th
SLIDE 15
1.
Validate Pre-Capital Critical Path with Executive Director and Management Team
2.
Determine Process for Vision Setting
3.
Establish Program/User Teams (with Terms of Reference)
4.
Set Dates for Program Team Meetings (2 rounds)
5.
Determine Engagement Plan for DAHC’s Partners
6.
Set Date for Community Engagement Session (both Brantford and Hamilton)
7.
Prepare Pre-User Team Meeting Materials
Next Steps
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