Program Director Policy Review Admissions Policies Graduate - - PowerPoint PPT Presentation

Graduate Program Director Policy Review

Admissions Policies

• Graduate Programs Report K drive
• Minimum 2.5 GPA required; some programs have more

stringent requirements

• I’ve admitted my student, now what?
• Full Admission – no action needed
• Provisional Admission
• Valid for one semester only
• Must be cleared by March 1 or October 1 for Financial Aid

purposes

• Holds set on student – Program responsibility to review and

admit fully in order to remove hold.

• Cannot register for next term until provisions are met

Provisional Admission

• Only valid for one semester – if need extension,

student should make request via variance process.

• Financial Aid implications in extending
• Provisional Admission – do not permit students into

UGRD courses without UGRD application on file.

• Let us know if they need an UGRD admission and we can

create with student taking no action

• Provisions for academic performance expectations or

pre-requisite courses were included in admission letter

• evaluated at the end of the semester for full

admission

Academic Policies

• Good standing – 3.0 cumulative GPA
• Below 3.0 will result in Academic Probation
• GPA is entire graduate GPA, not just program GPA
• Students can take up to 9 hours on probation before

considered for dismissal

• Cannot go from probation – good standing – probation again
• Grades of C and below – no more than 2 applied to

degree

• C+ is not considered a C or below grade

Academic Policies, continued

• Degree completion time:
• Six years for certificate and master’s students
• Eight years for doctoral students
• The same course can only be repeated only once for

grade replacement.

• Student have 2 repeat options & choice regarding

whether to count towards GPA.

• GPD to ensure course is repeatable for course credit if

repeating same course for credit twice.

• Only 9 hours in non-degree status can be applied to

degree.

Transfer Credit Policies

• Students may transfer up to 40% of their degree

program

• Must be from a regionally accredited institution
• Only courses with a B or better earned will transfer
• Courses must have been taken for graduate credit
• Decisions made by graduate program director; OGE to

approve for policy adherence

• GPD must determine the NKU course equivalent
• Courses cannot be older than 8 years at time of graduation
• If applying NKU hours, not considered transfer credit
• Only 9 hours from previously earned degree can

transfer (included in the 40% cap)

Greater Cincinnati Consortium of Colleges & Universities (GCCCU)

• Must be enrolled in 3 hours at NKU in fall & spring
• Do not count toward 40% transfer total
• Cannot take course offered by NKU within 1 year
• Must determine what the course will count for at NKU –

cannot be generic credit.

• Permission from GPD – DGE – VPGERO
• Forms in registrar’s office

Course Reinstatement

• All courses expire after eight years
• Need reinstatement plan for each course – completed

by GPD and sent to VPGERO*

• Exam, portfolio, or other measurable demo of knowledge as

determined by the instructor of the course

• Proof of employment not acceptable for reinstatement
• Course valid for term determined in plan
• *Not approved via the variance process
• 25% maximum limit
• B or better only

Accelerated Online Resources

• Registrar website – Online Accelerated Guidance
• Calendar for dates associated with application,

registration deadlines, etc.

• Hard deadlines that are adhered to – very little flexibility
• Change of major/concentration implications related to

billing & financial aid

Registration Information

• Spring Registration opens October 31st
• No hold = no action needed in order to be eligible to register
• Credential hold – missing admission documents or provisions of

admission not met

• Advising hold – put on by colleges/departments
• Probation hold – contact OGE to remove
• Others – student account services, parking, library
• Full time status is six graduate credit hours; need three for

financial aid eligibility

• 1 year to initially register after being admitted – reapply

if do not register within 1 year

Registration Information, continued

• 4 year registration window
• All students must be in enrolled in the term he/she

wishes to graduate

• Students in dissertation writing phases must be

continuously enrolled

• Course evaluations – same UGRD policy applies to

GRAD

• Must complete or opt-out of the e-mailed evaluation

(sent 2 weeks prior to end of courses)

• If no action is taken, 2-3 week delay in accessing

course grades

Payment & Billing

• Drop for non-payment – NO reinstatement once this
• ccurs
• Non-Attendance drop – able to reinstate in most cases
• Sub-session billing
• ENTIRE semester due at the beginning of the semester for all

sub sessions in a term.

• Non-degree & Certificate students are NOT eligible for

financial aid

Graduate Catalog & Concentrations

• Accessible at catalog.nku.edu
• Annual update period in mid-late spring semester
• All must be through curriculum process
• Option to change catalog year and/or concentration

within your program

• Needs graduate program director approval; send to Christian

Gamm

• Can add online concentration at any time via email; effective

next semester

• Cannot change program of study without a new

application for admission

Graduate Certificates & Microcredentials

• Graduate Certificates (18 credit minimum)
• Able to add to any master’s or doctoral program
• Apply via graduate application for admission
• GPD must admit to certificate even if already admitted to

degree-seeking program

• All graduate level courses
• Okay to use same courses for degree and certificate
• Microcredentials
• 2-4 courses able be added to existing program
• MUST apply as non-degree MC student – fee waived
• Awarded on Acclaim system – not on student transcript
• Email microcredentials@nku.edu to verify completion

Theses/Dissertations

• Notifications needed to OGE
• Committee Appointment
• Schedule of T/D/CE/Project defense (2 weeks prior)
• Defense/Exam results
• X grades in course until successful completion
• UMI to publish T/D via ProQuest
• GPD first review in UMI; OGE final for guideline adherence
• Fall – November 1
• Spring – April 1
• Summer – July 1

Graduation Policies

• All students must be in enrolled in the term he/she

wishes to graduate.

• Apply to graduate via MyNKU for each degree and

certificate program you are graduating from.

• Sooner you apply, the lower the cost of the graduation fee!
• Deadlines on Graduate Education & Registrar webpages.
• List of graduation applicants updated weekly and

posted in K drive.

Graduation Continued

• Degree Audit may be available

for checking graduation

• Substitutions – please indicate
• Graduation checklist needed

for each student, sent to graduate@nku.edu.

• Due October 15th for Fall 2019

Graduates

• Office of Graduate Education

completes graduation certification and forwards to Registrar’s office.

Graduate Assistantship Policies

• All $$$ held in deans’ office budgets
• Eligibility requirements
• Full-time enrollment (6 hours)
• Maintain 3.0 GPA
• Able to work 10-24 hours per week
• Apply online at https://jobs.nku.edu, student employment
• Benefits
• In-State equivalent tuition covered
• Hourly stipend for hours worked (paid bi-weekly)

Variance Process

• Process to request exception from any policy
• Should be student driven with student providing the

rationale for the exception

• Route:
• Student – GPD – Chair/School Director – Dean – VPGERO
• GPD to notify student of decision; OGE will scan into student’s

file for documentation

Grade Appeals

• Similar process to undergraduate grade appeals, but

different approvals, ending at VPGERO

• FINAL course grade only
• Appeal workflow:
• Instructor – Department chair where course was taught –

Dean of college that houses the course – requests hearing of the Grade Appeals Panel to VPGERO

• Panel – 2 faculty from graduate programs not involved in the

appeal, dean or designee not involved in appeal, 2 graduate students, VPGERO or designee.

Policy Change Process

• Initiated by Graduate Council:
• Needs additional approval by Academic Affairs Council (AAC)
• Policy comment/website
• Faculty Senate
• Provost

Questions?