ACTION PLAN Accreditation Commission for Community & Junior - - PowerPoint PPT Presentation
Department of General Services ACTION PLAN Accreditation Commission for Community & Junior Colleges (ACCJC) District Recommendation #3 Presented by Sadiq B. Ikharo, Ph.D. Vice Chancellor, General Services PBIM Summit August 28, 2015
Accreditation Commission for Community & Junior Colleges (ACCJC)
Presented by Sadiq B. Ikharo, Ph.D. Vice Chancellor, General Services PBIM Summit – August 28, 2015
Accreditation Commission for Community & Junior Colleges (ACCJC)
the action that the Commission (ACCJC) took to issue warnings and probations to the District’s colleges requiring a follow‐up report in October 2016 with all deficiencies to be resolved by the deadline.
“ In order to meet the Standard, the team recommends that District General Services (DGS) work with college personnel to implement a plan to address total cost of ownership for new facilities and equipment, including undertaking critical deferred maintenance and preventive maintenance needs at the college in order to assure safe and sufficient physical resources for students, faculty and staff (II.B.1, IIB.1a, IIIB.2.a).”
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5 Discussions will occur with the colleges relating to the following new and modernization facilities projects:
Project Location Brief Description Modernization of Milvia Property BCC Modernization of new acquired property at 2118 Milvia to support BCC student’s services, and instructional “smart” classrooms for existing and new students. New Building “C” COA New general classrooms for academic and academic programs. Chemistry In Existing Building “D” COA Modernization of hoods and ducting air intake for Chemistry Lab. Faculty Resource Center COA Modernize Faculty Resource Center in Existing Library/LRC New Construction for Auto and Diesel Technology COA Replace building B & E Library / Learning Resource Center (LRC) Laney Construction of a new Library/LRC to allow for reconfiguration of space and service and build a learning and resource center to facilitate instructional, labs and student services. Student Center Laney Construction of new Student Center to create an environment that allows for a diverse range of student campus life activities, technology improvements and maximizes student growth and development. BEST Center Laney Construction of a new building that will give emphasis on clean energy and sustainability. Women Gym and Locker Room Laney Modernize Women Gym and Locker room Laney Theatre Laney Laney College modernization of the Theatre Science/Math Building Laney Construction new Science & Math Building Child Development Merritt New permanent facility to house the Child Care Development Program and Child Development Center. Horticulture Merritt Construction of new Building Fitness Center Merritt Modernization of Fitness Training & Physical Therapy.
Chancellor’s Office to leverage additional facilities bonds funding to support new facilities projects (e.g. Laney Library/LRC).
Governing Board of Trustees, College Presidents, faculty and stakeholders with the intent to develop a ballot initiative for a new bond to support new facilities projects.
Fiscal Year
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Furniture, Fixtures & Equipment (FF&E) and IT to acquire vital equipment for their colleges
the State allocated $2,300,000 to the District. The District, in turn, re‐ allocated $1.9 million to Schedule Maintenance projects and $100,000 to each the Colleges. The State is making the same amount of funds available for the 2015‐16 school year (no match required). The allocations per college and facilities is yet to be determined.
process, to determine equipment needs to be acquired over a multi‐year process.
Laney and COA are yet to be implemented. All our classrooms District‐ wide need to have the capacity of delivering instructions via technology.
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prioritized a master list of critical deferred maintenance relating to infrastructure such as electrical, HVAC and plumbing, health and safety including beautification needs.
for 2014‐15 school year ($1.9 million).
State for deferred maintenance projects for the 2015‐16 school year
excess over $12 million.
Redevelopment Agency funding from the District’s 6 market cities that Peralta serves.
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implementation due to inadequate staffing to address districtwide and preventative maintenance needs
the Administration for additional personnel resources to address these needs
standards based on national standards and best practices
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Cleaning Standards
Level 1 ‐ (Hospital Environment Standard): Show Quality – General Impression of “Orderly Spotlessness”, the norm for hospital environments. Level 2: ‐ Ordinary Tidiness (18,000‐20,000 sq. ft. per 8/hr. shift)
(Physical Plant Standard) This level is defined as cleaning with the uppermost standard for school and is generally reserved for restrooms, special education areas, and food service areas. At Level 2, a custodian can clean approximately 18,000 to 20,000 square feet in an eight‐ hour shift. The matrix below provides a custodian count at 18,000 square feet and a count at 20,000 square feet.
Level 3: Casual Inattention (28,000 – 31,000 sq. ft. per 8/hr shift)
(Norm for Educational Facilities) This level cleaning standards is acceptable to most stakeholders and does not pose any health issues. A custodian can clean approximately 28,000 to 31,000 square feet in an eight hour shift. The matrix below provides a custodian count at 28,000 square feet and a count at 31,000 square feet.
Level 4 – Moderate Dinginess (45,000 ‐50,000 sq. ft. per 8 shift)
This level cleaning standards requires that classrooms are cleaned every other day, carpets would be vacuumed every third day and dusting would occur once a month. A custodian can clean 45,000 to 50,000 square feet in eight hours.
Level 5: General Impression of “Unkempt Neglect”
Matrix of Custodial Count
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11 Task Targeted Completion Date Present Action Plan at PBIM Summit August 28, 2015 Begin discussions with College Stakeholders September 1, 2015 Complete discussions with College Stakeholders and continue with implementation March 2016 Present Draft TCO to the College Presidents & Stakeholder for inputs April 2016 Present Final Draft to PBIM Committees and PBC Present recommendation to the Chancellor and Chancellor’s Cabinet May 20156 Final TCO Presented to the Board of Trustees June 2016 Response to ACCJC – Recommendation #3 October 2016 Post Final TCO on DGS webpage June 2016
* Note: The TCO is a working document with ongoing implementation.