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PLAINFIELD BAND PREVIEW NIGHT A Guide For Parents (Incoming & Returning) Brought To You By: Plainfield Red Pride Band Booster Organization Agenda Welcome / Purpose of Organization Booster Board Structure Outgoing Board


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PLAINFIELD BAND PREVIEW NIGHT

A Guide For Parents

(Incoming & Returning)

Brought To You By: Plainfield Red Pride Band Booster Organization

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Agenda

  • Welcome / Purpose of Organization
  • Booster Board Structure
  • Outgoing Board
  • Incoming Board
  • Freshman Parent “Testimonial”
  • Senior Parent “Look Back”
  • 2015-2016 Year in Review
  • Overview of Band Year
  • Band Camps
  • Band Fees & How to Pay
  • Social Opportunities
  • Q&A
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The Website

www.plainfieldbands.org www.plainfieldbands.org www.plainfieldbands.org

Check the website for the latest information

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Purpose Of The Booster Organization

  • “…support all of the programs that fall under the

guidance and instruction of the Band Director(s) of Plainfield High School.”

  • “…operate exclusively for charitable and educational

purposes as a…501(c)(3) not for profit organization.”

  • “…dedicated to providing supplemental financial

support…to all performance groups…”

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Outgoing Booster Board Members

  • Executive Team

– Exec President, Harriet Doss – Vice President, Jeff Ross – Treasurer, Bill Wolfe – Secretary, Carole Snyder – Director of Revenue, Bev Flannigan

  • Administrative Team

– Administrative President, Troy Crum – Director of Operations, Clint Groeschen – Director(s) of Events, Tina Hayes, Dana Commander – Director of Communications, Teri Groeschen

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Incoming Booster Board Members

  • Executive Team

– President, Troy Crum – Past President, Harriet Doss – Vice President, Jeff Ross – Treasurer, Bill Wolfe – Secretary, Carole Snyder – Director of Revenue, Bev Flannigan

  • Administrative Team

– Director of Operations, Clint Groeschen – Director(s) of Events, Dana Commander, Shelley Ross – Director of Communications, Teri Groeschen – Director of Athletic Concessions, Lindsey Butrum

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Booster Organizational Chart

Booster Organization President Past President Vice President Sponsorships Alumni Relations Treasurer Student Accounts Account Reconciliations Secretary Director of Revenue Scrip / Kroger Coordinator Spirit wear Coordinator Golf Scramble Coordinator Fund raising Opportunities Restaurant Night Coordinator Gaming Revenue Coordinator Director of Communications Social Media Booster Communications Newsletter Team Media Relations Website Coordinator Director of Operations Props Teams Uniform Teams Equipment Teams Booster Room Team Drivers Chaperones Director of Events Contests Teams Band Camp First Aid Tents 8th Grade Night Senior Night Student Meals Teams Seasonal Contest Teams Special Events Teams Hospitality Teams Ticket Sales Teams End of Marching Season Celebration PHS Directors
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Who Are The Boosters

  • Voting Members

– Parents / Guardians with students who participate in ANY Performance Groups associated with this organization

  • Associate Members (Non-voting)

– Alumni, Relatives, Past Boosters, or Friends who enjoy supporting the various Performance Groups

  • Monthly Meeting on the 3rd Tuesday at 7:30pm
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What’s In It For Me

  • Perspective from a current freshman parent

– Jennifer House

  • Looking back from a current senior parent

– Harriet Doss

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What’s In It For Me

  • You Set the Expectations

– Entering the Coaching Phase of our Parenting Career – Served 18,500 parents and students throughout Indiana

  • Student Impact

– They do want to see you involved in the important things of their life – Encourage them when they are down and understand how to motivate them

  • Life Beyond Band

– Our students work hard and rank near the TOP 25 – 30 percent in each Graduating Class – Friendships, memorable experiences, and opportunities

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2015 – 2016 Year In Review

  • What did the Boosters Accomplish?

– Financially:

  • Checking account balance of $2,000
  • Savings account balance

– Started with $2,000 – Ending at $10,000

  • Established a “rainy day” fund of $6,000

– Partnered with Athletics to run athletic concessions stands

  • Opportunity to help pay your band fees when you work

– Purchased New Plums for Shakos

  • $2,000 purchase

– Purchased and Installed new skin for Trailer

  • $5,000 purchase
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2015 – 2016 Year In Review

Old Trailer Skin

New Trailer Skin

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Inhale … … Exhale

Breathe – It’s Important

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Performance Groups

  • Marching Season

– June to Nov

  • Band
  • Color Guard
  • Winter Guard

– Dec to March – Audition based

  • Winter Percussion

– Dec to mid-April – Audition based

  • Show Choir

– Jonelle Heaton – Nov to March – Audition based

  • Belles & Beaux
  • Femme Fatales
  • Musical Pit Band

– Winter & Spring Show

  • Jazz Band

– Dec to April

  • Pep Band

– Select basketball games from Nov to Feb

  • Concert Band

– Spring Semester – Organizational Contest

  • Wind Ensemble

– Spring Semester – State Qualifier – Audition based

  • Solo & Ensemble

– Feb & March

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Band Camps

  • June “Mini Camp”

– May 31 – June 03 - - 6:00pm – 9:00pm – June 06 – 10 - - - 6:00pm – 9:00pm – “Lock-in” Party – June 10th 9:00 to 12:00 am

  • Games, movies, food, snacks, talent show

Mandatory Attendance – Coordinate Absences with Mr. Carpenter

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Band Camps

  • Student Leadership Training

– Held in May

  • Sycamore Drum Major Camp

– July 12 – 16 - - - Indiana State University – Drum Majors only

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Band Camp Season

The Toughest Job You’ll Ever Love

  • Learn / Review Marching Basics
  • Learn the Show and Drill
  • Make New Friends

Mandatory Attendance

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Band Camp Season

  • What To Bring

– A Positive Attitude – Snacks & Supper – There is no refrigerator – Water – 1 Gallon Container of Water – Sunscreen SPF30 (Minimum) – Comfortable Shoes

  • No Sandals or Flip-Flops

– Hat and Sunglasses

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Band Camp Season

  • When To Arrive

– Early is On-Time – Arrive 15 Minutes before practice

  • Drop Off Lunch
  • Pick Up Instrument
  • Report to the Practice Field

– Watch the Website for Schedule Information

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Band Camp Season

  • Band Camp

– July 18 – 22 - - - 12:00pm – 9:00pm – July 25 – 29 - - - 12:00pm – 9:00pm

  • Uniform Fittings

– July 29 – 9 am to 4 pm

  • Band Camp Picnic

– July 29 - - - 6:00pm – 9:00pm – On-Field Performance (Weather Permitting)

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Fall Marching Band Season

  • Check the website for:

– Weekly practice schedules – Football Games – Competitions – Mini-camps

  • www.plainfieldband.org

Attendance at ALL Events in Mandatory

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Inhale … … Exhale

Breathe – It’s Important

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How Much Does It Cost

  • Before We Get There…

– What does the school pay for?

  • Capital Expenses
  • Transportation Costs ~ $600.00 each weekend
  • 50% of the total cost of Marching Band Uniforms

– Why doesn’t the school do more?

  • State Board of Accounts
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How Much Does It Cost

  • Marching Season Cost

– $500.00 per Student

  • Winter Guard Cost

– $1,000.00 per Student

  • Winter Percussion Cost

– $1,00.00 per Student

  • Marching Season Fee

– $500.00 per Student

  • Winter Guard Fee

– $400.00 per Student

  • Winter Percussion Fee

– $500.00 per Student

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How Much Does It Cost

  • Marching Season

– $500.00 per Student

  • Winter Guard

– $400.00 per Student

  • Winter Percussion

– $500.00 per Student

  • Sponsorships
  • Fundraisers
  • IHSCGA / IPA Contest
  • Donations
  • Athletic Concessions
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Payment Options

  • Cash / Check

– Lock Box

  • Outside Directors Office
  • Put Cash or Check in

envelope

– Print Clearly Students Name on the envelope and Memo Line

– Mail Check to:

Plainfield Band Boosters PO Box 276 Plainfield, Indiana 46168

  • Debit/Credit Cards

– Pay On Website

  • Select "Parents" Tab
  • Select “Pay Fees”
  • Select Payment Option

– Swipe Card

  • Meet the Treasurer

– Share Card Information

  • Share Info with Treasurer

– Follow Email Link

  • Make Payment
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How Much REALLY!

  • You can spend between $450.00 - $1,000.00

– Marching Dues – Spirit Wear – Fund Raisers – Restaurant Nights – Family Take-out Parties – Competitions (Gas, Food, Tickets, etc)

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Social Opportunities

  • Your student will have many opportunities to attend:

– End of Band Camp Parties – Section Parties / gatherings – End of band parties – Other gatherings

  • Your student will know at least 100 people on the first

day of school that includes upper classmen

  • The upper classmen will help them at school
  • This is an opportunity for your student to “spread their

wings” and gain confidence, friendships, and leadership skills

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Closing Comments

  • Outgoing President
  • Incoming President
  • Summary
  • Q&A

– You know you’ve got questions!

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The Website

www.plainfieldbands.org www.plainfieldbands.org www.plainfieldbands.org