Presented to the Carlington Community Health Centre Board on Tuesday - - PowerPoint PPT Presentation

Presented to the Carlington Community Health Centre Board on Tuesday October 17, 2017

 Carlington CHC has a 2017/18 budget of

$7.5 Million.

 Funding comes from the LHIN, City of Ottawa,

United Way, Trillium, Community Development Framework several other

• funders. (Break down on next page)

0% 20% 40% 60% 80% 100% 2017/18 = $7.22M 2016/17 = $7.00M 2015/16 =$7.26M LHIN City United Way MCSS Other2

Expend nditur tures 2017/ 7/18 18 by Depart rtme ment nt

Corporate Services Parent Child ACTT Primary Health Care Health Promotion/Counselling

Expens nses by Category gory 2017/ 7/18 18 Budge get

Wages/Benefits Occupancy Costs Staff Training/Travel Information Technology Other

 Carlington CHC budgeting is overseen by the

Director of Corporate Services with the support

• f the Senior Leadership Team.

 All Directors are responsible for budgeting and

spending within their own Programs.

 All budget decisions are made by the SLT.  Budgets are monitored regularly and then

quarterly at SLT and the Finance Committee.

 For the past couple of years CCHC has budgeted

a deficit. This deficit is then managed by SLT and found within current operations from Staff vacancies and leaves.

 The LHIN Budget for operations has been

frozen for the past 5 years.

 This has had an impact on operational

expenses.

 In 2016/17 CCHC received Recruitment and

Retention funding from the LHIN to address Compensation issues. This was the first time in 5 years that the annual Budget was increased.

 CCHC has received One time funding the past

couple of years for specific projects, such as the Roof in 2015, IT Hardware in 2016 and 2017 and most recently the HVAC replacement plan in 2017/18.

 One time funding is not annualized.

 Corporate Services has an annual budget of

$1.4M. Corporate Services is funded from the LHIN, City of Ottawa and Admin fees.

 ACTT is funded entirely from the LHIN = $1.5M  Primary Health Care has a budget of $2.3M

($951K is for MDs only) and is funded predominantly from the LHIN. It has one program, the PCO, funded from another CHC.

 Parent Child and the Health Promotion

Community Team departments are funded from many different streams.

 Parent Child Department has an annual budget of

$1.1M. It consists of the Annavale Headstart Nursery School located at the Gowling School. It is funded by the City of Ottawa. Other programs under Parent Child are funded by the LHIN, City

• f Ottawa, MCYS/MCSS, United Way, and others.

 Health Promotion Community Team has an

annual budget of $1.2M and is funded as follows: LHIN, City of Ottawa, United Way, Trillium, MCYS/MCSS, Community Development Framework, other small grants.

LHIN LHIN 1 t time City Ad Admin Fees U way MCSS Other her CHC Other her funds ds CS CS 52% 52% 7% 7% 17% 17% 24% 24% ACTT 99% 99% 1% 1% PHC 92% 92% 8% 8% PC PC 28% 28% 55% 55% 4% 4% 4% 4% 6% 6% 3% 3% HPCT 41% 41% 20% 20% 4% 4% 9% 9% 26% 26%

LHIN LHIN 1 time City Ad Admin Fees United ted Way MCSS/ MCYS Other her CHC Other her Funds ds CCCH CCCH 68% 68% 1.3% 14.8% 8% 4.4% 1.2% 2% 2% 3.3% 5% 5%

 Carlington CHC operates on a year ending March

• 31. This is the same as the LHIN and Province. At

year end we are required to spend all LHIN

• funding. If it is not spent then it is returned to

the LHIN. We are not permitted to carry over any Provincial Funds.

 However we receive funding from funders that

• perate under different year ends. The City
• perates on a calendar year, United Way operates
• n a June 30 year end. Each of these programs

must be reported according to their year end.

 At our year end each of the Programs are

closed out.

 The programs that continue past our year end

are closed out to the Deferred Revenue

• account. A journal entry is then posted on

April 1 bringing the balance back into the program budget.

 Example : A program that operates

specifically on a grant of $3910 for wages and program supplies.

 Budget :Revenue $3910, Wages $3100

Supplies $810.

 If at March 31 the Net Surplus is $500. Then

there is a journal entry to Debit the grant revenue account and credit Deferred Revenue. On April 1, our new Financial Year, an entry is done to Debit Deferred Rev and Credit a revenue account in the Program budget.

 We are required to report to the LHIN in different

ways.

 On a yearly basis we complete the Community

Annual Planning Submission (CAPS) report that requires Board approval. It is the proposed budget for the next year that rolls into the MSAA, which is a 3 year agreement.

 At the end of Q2 and Q3, I submit the Self

Reporting Initiative (SRI) that is LHIN-Managed and Trial Balance report. At the end of Q4, I submit the TB, SRI and then the Annual Reconciliation Report (ARR) (due at the end of June). The ARR is signed off by the Auditors.

 A Balance Sheet, Consolidated Statement of

Operations and a Capital Financial statement are submitted quarterly to the Finance Committee.

 These statements are a consolidated report of

all programs and funding.

 As per the Financial Policies for CCHC,

Tangible Assets acquired with a single unit cost in excess of $5000 are capitalized as fixed assets on the Financial Statements. Items with unit costs less than that are expensed in the year purchased and included in general operations.

 Capitalized fixed assets are accounted for at

their historical cost and all, except land, are subject to depreciation over their estimated life based on our policies.

 The Following is a list of estimates useful

lives of each category of fixed asset for depreciation purposes (Depreciation is done a straight line basis)

 Building – 25 years  Building Improvements - 10 years  Equipment/Furniture – 10 years  Computers – 3 years  Garage – 25 years

 When the purchase of capital assets is funded

by specific contributions, these contributions are deferred and amortized to revenue on the same basis as the amortization of the capital assets.

 As presented to the Finance Committee and

now the Board this evening.