Pre-Submittal Conference Introductions Procurement Code - - PowerPoint PPT Presentation

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Jan 11, 2024 215 likes •297 views

Pre-Submittal Conference Introductions Procurement Code Requirements Solicitation Timeline Scope and Intent of Project Submission Requirements Question/Answer Tour Verbal responses to questions are not binding.

SLIDE 1

Pre-Submittal Conference

SLIDE 2

 Introductions  Procurement Code Requirements  Solicitation Timeline  Scope and Intent of Project  Submission Requirements  Question/Answer  Tour

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 Verbal responses to questions are not

binding.

 All questions must be submitted in writing to

the Purchasing department.

 Written responses will be published as an

addendum to the RFP.

 All communication should go through Lori

Pruitt in the Purchasing department.

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DATE EVENT NT August 29, 2017 Pre-Submittal Conference September 5, 2017 5pm Questions are Due On or before September 7, 2017 Answers to be Published September 19, 2017 @ 2:00PM RFP Deadline September 19, 2017 @ 2:15PM Solicitation Opening September 28 – November 2, 2017 Interviews/Demonstrations/ Negotiations with Responders as requested by Pinal County Anticipated December 6, 2017 Source Selection and Award Notification Between December 6 – 30, 2017 Kickoff Meeting January 30, 2018 Contract Start Date

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 Procure a video visitation system at no cost to the County.  Of importance:

Maintaining equipment in good working order throughout contract.
Integration with other technologies as WE require.
Recording & Monitoring of visits – maximize the investigative
pportunities.
User friendly scheduling
Customer Service excellence in terms of PCSO-ADC and Friends & Family.
Detailed implementation & installation plan/strategies
Commitment to beginning & end of contract responsibilities.

 We are looking for a valued partner

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

Section 1:

Title Page
Offer & Acceptance Form
Addendum Acknowledgment Form
W-9 Form



Section 2:

Response Form 1- Capacity of Offeror



Section 3:

Response Form 2 - Method of Approach



Section 4:

Response Form 3 – Costs/Commissions



Section 5:

Response Form 4 – Conformance to Terms & Conditions and Statement of Work

 (will not insert our SOW into your agreement. We would prefer to negotiate any changes to our T&C into our RFP)  Order of Precedence.