Pre-Submittal Conference
Introductions Procurement Code Requirements Solicitation Timeline Scope and Intent of Project Submission Requirements Question/Answer Tour
Verbal responses to questions are not binding. All questions must be submitted in writing to the Purchasing department. Written responses will be published as an addendum to the RFP. All communication should go through Lori Pruitt in the Purchasing department.
DATE EVENT NT August 29, 2017 Pre-Submittal Conference September 5, 2017 5pm Questions are Due On or before September 7, 2017 Answers to be Published September 19, 2017 @ 2:00PM RFP Deadline September 19, 2017 @ 2:15PM Solicitation Opening September 28 – November 2, 2017 Interviews/Demonstrations/ Negotiations with Responders as requested by Pinal County Anticipated December 6, 2017 Source Selection and Award Notification Between December 6 – 30, 2017 Kickoff Meeting January 30, 2018 Contract Start Date
Procure a video visitation system at no cost to the County. Of importance: ◦ Maintaining equipment in good working order throughout contract. ◦ Integration with other technologies as WE require. ◦ Recording & Monitoring of visits – maximize the investigative opportunities. ◦ User friendly scheduling ◦ Customer Service excellence in terms of PCSO-ADC and Friends & Family. ◦ Detailed implementation & installation plan/strategies ◦ Commitment to beginning & end of contract responsibilities. We are looking for a valued partner
Section 1: Title Page ◦ Offer & Acceptance Form ◦ Addendum Acknowledgment Form ◦ W-9 Form ◦ Section 2: Response Form 1- Capacity of Offeror ◦ Section 3: Response Form 2 - Method of Approach ◦ Section 4: Response Form 3 – Costs/Commissions ◦ Section 5: Response Form 4 – Conformance to Terms & Conditions and Statement of Work ◦ (will not insert our SOW into your agreement. We would prefer to negotiate any changes to our T&C into our RFP) Order of Precedence.
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