POWERPOINT PRESENTATION 2 Parts Preparing Presenting Before we - PowerPoint PPT Presentation

EFFECTIVE POWERPOINT PRESENTATION

2 Parts Preparing Presenting

Before we start… Who and Why Audience and Purpose

5 Tips in Preparing Powerpoint Slides

No.1: Layout and General Design Natural reading order, control flow Left to right, top to bottom Simple contrasting colour combination Avoid full sentence Add picture Animate

No.1: Layout and General Design Natural reading order, control flow Left to right, top to bottom Simple contrasting colour combination Avoid full sentence Add picture Animate

• Natural reading order, control flow • Left to right, top to bottom No.1: Layout • Simple contrasting colour combination and General • Avoid full sentence Design • Add picture • Animate

No. 2: Words and Font Size – At least 30 or larger Type – sans serif fonts, simple, clean 6 x 6 Rule Overstyling – Bold, Italic, Colour, Lines Less is more

No. 2: Words and Font Size – At least 30 or larger - avoid small font Type – sans serif fonts, simple, clean – vs serif fonts, with tails 6 x 6 Rule – 6 bullet points – 6 words in a bullet Overstyling – Bold, Italic , Colour, Lines – Be careful when styling Less is more – keep it simple – declutter

No. 3: Content and Flow Check the purpose – why? Introduction, Body, Conclusion Plan the flow Numbering

Structure The Flow Background – Problem – Solution – Impact Background – Cause – Effect – Recommendation Background – Challenges – Recommendations Background – SWOT Analysis – Next Actions Background – Actions – Status – What’s Next Background – Strategy – Impact – Timeline

No. 4: Figures and Statistics Present complex data in simple form What data to display? What are the deliberations? Make it simple Line, Bar, Pie, Shock & Awe

Line Graphs: Trends, Correlation COVID-19 Impact on Productivity Level Jan – May 2020 9.5 10 9 9 8 7 7 Productivity Level 6 5 4 3 1.5 2 1 1 0 Jan Feb Mar April May Month

Bar Graphs: Different Data Set COVID-19 Impact on Industries 100 90 89 90 80 80 71 70 68 65 70 60 Percentage 60 50 40 25 30 20 20 10 0 Sector

Pie Charts: Compare Parts to a Whole Type of Companies Mostly Affected by MCO 10% 60% 90% 95% Bhd. Sdn. Bhd. SMEs Micro

Shock and Awe 1 in 5 individuals lost income by 80%

No. 5:General Tips One slide, one idea Slides are not presenter’s notes Don’t complicate the slides – brain’s limited capacity Brain connects words to image – use pictures Consistency – Design, font, language - logical

5 Tips in Presenting Using Powerpoint Slides

No.1: General Tips 1 slide = 2 minutes Present, not read the slides Slides are supporters Don’t look at the slides, if you can Audience, Purpose, Content first

No.1:Content and Flow Check the audience and purpose Use connectors – first, second, lastly Prepare notes Greet – Introduce self – Introduce topic – Structure of the presentation – Main body – Conclude / Summarise – Take questions

Structure The Flow Background – Problem – Solution – Impact Background – Cause – Effect – Recommendation Background – Challenges – Recommendations Background – SWOT Analysis – Next Actions Background – Actions – Status – What’s Next Background – Strategy – Impact – Timeline

No.3:Non-Verbal / Paralingual Features Body language and gestures Facial expressions Eye contact Intonation and stress Gauge your audience

Body Language

No.4:Presenting Figures and Statistics Describe overall observation - Introduce Highlight significant data Show comparison Provide analysis and discussion Forecast and justify forecast, if necessary

Line Graphs: Trends, Correlation COVID-19 Impact on Productivity Level Jan – May 2020 9.5 10 9 9 8 7 7 Productivity Level 6 5 4 3 1.5 2 1 1 0 Jan Feb Mar April May Month

COVID-19 Impact on Productivity Level Downward trend Productivity level the lowest in April Enforcement of MCO – Business activities decreased Slight increase from April – May Expected to increase as MCO lifted Increasing movements of goods and people

Bar Graphs:Different Data Set COVID-19 Impact on Industries 100 90 89 90 80 80 71 70 68 65 70 60 Percentage 60 50 40 25 30 20 20 10 0 Sector

Pie Charts: Compare Parts to a Whole Type of Companies Mostly Affected by MCO 10% 60% 90% 95% Bhd. Sdn. Bhd. SMEs Micro

Shock and Awe 1 in 5 individuals lost income by 80%

No.5:Conviction Believing in what we are saying

Exercise Notes In April, MPC has conducted a study on the impact of COVID-19 on productivity based on 486 respondents across Productivity Nexus sectors. One of the items surveyed was the respondents’ willingness to allow working-from home model post COVID-19. The following was the details of the finding for the said item: Do Not Allowed: 60% Allow (Above 50%): 10% Allow (31% - 50%): 9% Allow (Below 30%): 21% Present this finding to the top management

Putting It All Together Willingness to Allow Working-From-Home Post COVID-19 40% 60% NO YES

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