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POWERPOINT PRESENTATION 2 Parts Preparing Presenting Before we - - PowerPoint PPT Presentation
POWERPOINT PRESENTATION 2 Parts Preparing Presenting Before we - - PowerPoint PPT Presentation
EFFECTIVE POWERPOINT PRESENTATION 2 Parts Preparing Presenting Before we start Who and Why Audience and Purpose 5 Tips in Preparing Powerpoint Slides No.1: Layout and General Design Natural reading order, control flow Left to
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Before we start…
Who and Why Audience and Purpose
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5 Tips in Preparing Powerpoint Slides
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No.1: Layout and General Design
Natural reading order, control flow Left to right, top to bottom Simple contrasting colour combination Avoid full sentence Add picture Animate
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No.1: Layout and General Design
Natural reading order, control flow Left to right, top to bottom Simple contrasting colour combination Avoid full sentence Add picture Animate
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No.1: Layout and General Design
- Natural reading order, control flow
- Left to right, top to bottom
- Simple contrasting colour combination
- Avoid full sentence
- Add picture
- Animate
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- No. 2: Words and Font
Size – At least 30 or larger Type – sans serif fonts, simple, clean 6 x 6 Rule Overstyling – Bold, Italic, Colour, Lines Less is more
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- No. 2: Words and Font
Size – At least 30 or larger - avoid small font Type – sans serif fonts, simple, clean – vs serif fonts, with tails 6 x 6 Rule – 6 bullet points – 6 words in a bullet Overstyling – Bold, Italic, Colour, Lines – Be careful when styling Less is more – keep it simple – declutter
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- No. 3: Content and Flow
Check the purpose – why? Introduction, Body, Conclusion Plan the flow Numbering
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Structure The Flow
Background – Problem – Solution – Impact Background – Cause – Effect – Recommendation Background – Challenges – Recommendations Background – SWOT Analysis – Next Actions Background – Actions – Status – What’s Next Background – Strategy – Impact – Timeline
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- No. 4: Figures and Statistics
Present complex data in simple form What data to display? What are the deliberations? Make it simple Line, Bar, Pie, Shock & Awe
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Line Graphs: Trends, Correlation
9.5 9 7 1 1.5 1 2 3 4 5 6 7 8 9 10 Jan Feb Mar April May
Productivity Level Month
COVID-19 Impact on Productivity Level Jan – May 2020
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Bar Graphs: Different Data Set
60 71 89 20 90 68 25 70 65 80 10 20 30 40 50 60 70 80 90 100
Percentage Sector
COVID-19 Impact on Industries
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Pie Charts: Compare Parts to a Whole
10% 60% 95% 90%
Type of Companies Mostly Affected by MCO
Bhd.
- Sdn. Bhd.
SMEs Micro
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Shock and Awe
1 in 5 individuals lost income by 80%
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- No. 5:General Tips
One slide, one idea Slides are not presenter’s notes Don’t complicate the slides – brain’s limited capacity Brain connects words to image – use pictures Consistency – Design, font, language - logical
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5 Tips in Presenting Using Powerpoint Slides
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No.1: General Tips
1 slide = 2 minutes Present, not read the slides Slides are supporters Don’t look at the slides, if you can Audience, Purpose, Content first
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No.1:Content and Flow
Check the audience and purpose Use connectors – first, second, lastly Prepare notes Greet – Introduce self – Introduce topic – Structure of the presentation – Main body – Conclude / Summarise – Take questions
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Structure The Flow
Background – Problem – Solution – Impact Background – Cause – Effect – Recommendation Background – Challenges – Recommendations Background – SWOT Analysis – Next Actions Background – Actions – Status – What’s Next Background – Strategy – Impact – Timeline
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No.3:Non-Verbal / Paralingual Features
Body language and gestures Facial expressions Eye contact Intonation and stress Gauge your audience
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Body Language
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No.4:Presenting Figures and Statistics
Describe overall observation - Introduce Highlight significant data Show comparison Provide analysis and discussion Forecast and justify forecast, if necessary
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Line Graphs: Trends, Correlation
9.5 9 7 1 1.5 1 2 3 4 5 6 7 8 9 10 Jan Feb Mar April May
Productivity Level Month
COVID-19 Impact on Productivity Level Jan – May 2020
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COVID-19 Impact on Productivity Level
Downward trend Productivity level the lowest in April Enforcement of MCO – Business activities decreased Slight increase from April – May Expected to increase as MCO lifted Increasing movements of goods and people
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Bar Graphs:Different Data Set
60 71 89 20 90 68 25 70 65 80 10 20 30 40 50 60 70 80 90 100
Percentage Sector
COVID-19 Impact on Industries
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Pie Charts: Compare Parts to a Whole
10% 60% 95% 90%
Type of Companies Mostly Affected by MCO
Bhd.
- Sdn. Bhd.
SMEs Micro
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Shock and Awe
1 in 5 individuals lost income by 80%
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No.5:Conviction Believing in what we are saying
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Exercise
Notes In April, MPC has conducted a study on the impact of COVID-19 on productivity based on 486 respondents across Productivity Nexus sectors. One of the items surveyed was the respondents’ willingness to allow working-from home model post COVID-19. The following was the details of the finding for the said item: Do Not Allowed: 60% Allow (Above 50%): 10% Allow (31% - 50%): 9% Allow (Below 30%): 21% Present this finding to the top management
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Putting It All Together
60% 40%
Willingness to Allow Working-From-Home Post COVID-19 NO YES
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