Portfolio Kanban Focus On The Right Work At The Right Time Agile is - - PowerPoint PPT Presentation

Agile is about delighting the customer by prioritizing valuable work for customers, as well as balancing technical debt and other work that is crucial for the health of your product or service. Wouldn't it be nice if all your work was clearly aligned to a customer or goal? Well, it can with Portfolio Kanban. Forget complex scaling frameworks. Embrace instead simplicity by designing the ideal flow of work and pulling it using

• Kanban. Focus on the right work at the right time with Just-In-Time backlogs. Use "brutal" prioritization and stop

wasting time estimating, instead leverage Kanban metrics and techniques to generate "good enough" estimates. Finally, you will discover how to improve organizational flow with Portfolio Kanban, by tracking metrics like lead/cycle time and

• throughput. This is everything you need to know to set up and continuously improve the way to deliver the most

valuable work to your customers, fast!

Portfolio Kanban

Focus On The Right Work At The Right Time

About Dimitri Ponomareff

Dimitri Ponomareff is a passionate coach, facilitator and public speaker. He has the ability to relate to people from all walks of life and at every level within an

• rganization. He can motivate and energize individuals, teams or entire
• rganizations. Dimitri is consistently recognized as an effective and successful

change agent who is able to mobilize people on a path of continuous improvement. Dimitri does everything to ensure he shares his knowledge with others who seek it. As a certified Coach, Project Manager and Facilitator of "The 7 Habits of Highly Effective People", Dimitri brings a full spectrum of knowledge in his delivery of methodologies. Through leading by example, he is able to build teams who understand where to focus their work to generate the most value. He has coached and provided tailor-made services and training for a multitude of organizations. The short list includes, American Express, Blue Cross Blue Shield, Charles Schwab, Bank of America, Morgan Stanley, Best Western, Choice Hotels, JDA Software, LifeLock, First Solar, Infusionsoft and Mayo Clinic.

https://www.linkedin.com/in/dimka5/

Agenda

• Mindset

○ Agile Manifesto ○ House of Lean

• Methodologies

○ Kanban ○ Feature Driven Development (FDD)

• Organizational Design
• Portfolio Kanban
• Kaizen

Mindset

Lean Thinking

How to organize human activities to deliver more benefits to society and value to individuals while eliminating waste, by focusing on these concepts: Value, Value Streams, Flow, Pull and Perfection.

The Agile Organization Agile Mindset

Organizational agility is the ability of an organization to effectively sense and adapt in complex, rapidly changing conditions so that it can thrive as an organization.

Kanban

Kanban Origins

The name 'Kanban' originates from Japanese[看板], and translates roughly as "signboard" or "billboard“. Kanban is a method for managing work with an emphasis on just-in-time delivery while not overloading the team members. The process, from definition of a card to its delivery to the customer, is displayed for participants to see and team members pull work from a queue.

https://kanbanzone.com/kanban-coaching/what-is-kanban/

Kanban System at Toyota

Philosophy of complete elimination of waste. “The workplace is a teacher. You can find answers only in the workplace.” Taiichi Ohno (1912–1990)

https://kanbanzone.com/kanban-coaching/toyota-production-system/

Kanban Principles & Properties Principles

• Start with what you do now
• Agree to pursue incremental, evolutionary change
• Respect the current process, roles, responsibilities, and titles.
• Encourage acts of leadership at all levels

Properties

• Visualize the workflow
• Limit Work-In-Progress (WIP)
• Measure and manage the flow
• Make process policies explicit
• Improve collaboratively using models and empirical evidence

https://kanbanzone.com/kanban-coaching/what-is-kanban/

Kanban Board - Start Simple

Start with a simple board:

• Start with a simple task board with three columns: to do, in process, and done.
• Each card represents a work item in the current scope. Names can be associated with the

cards.

• The key is to set up an easy way to visualize the work, and create an area for social interactions.

https://kanbanzone.com/kanban-coaching/create-kanban-board-exercise/

Kanban Board - Be Realistic

Do not overload your Kanban board:

• As you start flowing cards, be aware of Muri, which focuses on not overburden your board.
• Understand that multitasking doesn't work and embrace this mantra: “stop starting, and start

finishing.”

https://kanbanzone.com/kanban-coaching/create-kanban-board-exercise/

Kanban Board - Set WIP Limits

Invest in WIP limits and a better flow on your Kanban board:

• To truly embrace Kanban, we must regulate the volume of cards on the board. This can easily be

accomplished by identifying clear thresholds associated to better defined stages of work (columns). Use a simple formula to determine your initial WIP limit WIP limit = (team members) x 2 – 1

3 4

https://kanbanzone.com/kanban-coaching/what-is-kanban/kanban-wip-limits/

Kanban Board - Mechanics

• 2. The team pulls a new card

from the "Ready" column and starts working on it by placing it in the "In Progress" column.

• 3. The team responds to the

pull event and selects the next priority card by moving it to the "Ready" column.

• 1. The team delivers a card

and moves it to the "Done" column.

3 4 3 4 3 4

https://kanbanzone.com/kanban-coaching/create-kanban-board-exercise/

Kanban Board - Flow Now that we have established our team capacity and we have a pull system, we can streamline the ideal flow.

3 4 2 3 2

https://kanbanzone.com/kanban-coaching/create-kanban-board-exercise/

Board Example

Board Examples - MoSCoW Prioritization

https://kanbanzone.com/kanban-board-templates-examples/organizational-flow/kanban-boards-templates/

Board Examples - Crisis Management Plan

https://kanbanzone.com/kanban-board-templates-examples/organizational-flow/crisis-management-plan/

Board Examples - Sales Process

https://kanbanzone.com/kanban-board-templates-examples/business-solutions/sales-process/

Feature Driven Development (FDD)

Feature Driven Development (FDD)

http://agilemodeling.com/essays/fdd.htm

Organizational Design & Flow

Agile Organizational Design

Organizational Flow

The Agile Organization Visualized on Kanban Boards

Portfolio Kanban

Portfolio Kanban

• Align your goals to precise deliverables

that can be tracked

• Flow work efficiently by eliminating

wasteful activities

• Improve continuously with clear feedback

loops

• Focus by finishing work before starting

new work (single-task)

• Visualize to naturally increase your

productivity

https://kanbanzone.com/portfolio-kanban/

Portfolio Kanban System

Portfolio Kanban - Connected Boards & Cards

https://kanbanzone.com/portfolio-kanban/

Strategy Board Discovery Board Team Board

Portfolio Kanban - Connected Boards & Cards

https://kanbanzone.com/portfolio-kanban/

Project Board Team Board

Kaizen

Kaizen - The spirit of continuous Improvement

Kaizen is Japanese for improvement or “change for the better”. In holding Kaizen events, organizations attempt to identify areas that are waste and how they can improve processes to deliver value to customers more quickly.

Key elements of kaizen

• Teamwork
• Personal discipline
• Improved morale
• Quality circles
• Suggestions for improvement

https://kanbanzone.com/kanban-coaching/kaizen/

Portfolio Kanban Systems

• Mindset

○ Agile Manifesto

○

House of Lean

• Methodologies

○

Kanban

○

Feature Driven Development (FDD)

• Organizational Design & Flow
• Portfolio Kanban

○

Kanban System

○

Kanban Board

○

Kanban Metrics

• Kaizen

We hope that you enjoyed this presentation!

Learn more at KanbanZone.com