Port of Port Elizabeth PEH02/12/2019 Lease Application Tender Briefing Date: 12 December 2019 Venue: Port Admin Building-Lower Ground Canteen
AGENDA 1. Evacuation Procedure 2. Welcome and Signing of Register 3. Briefing Presentation 4. Questions and Answers 5. Closure Strictly private and confidential 1
TIMELINES ACTIVITY DATE Publication of Advert 1 and 2 December 2019 Bidders purchase Tender Briefing Packs (RFP) 6 December 2019 Non- Compulsory briefing session and site visit 12 December 2019 @ 09:00 Bid Submission Closing Date 31 January 2020 @ 12:00 Evaluation and Negotiation (if required) 6-9 February 2020 LSEC Submission By 28 February 2020 PoPE Exco Submission for Approval March 2020 Group Legal – to vet long term lease March 2020 Bidder and TNPA to sign lease March 2020 Lease commencement April 2020 Strictly private and confidential 2
QUALIFICATION CRITERIA Criteria 1 – Administrative Response 1. Lease application lodged on time 2. Completeness of lease application documents 3. Inclusion of all requires schedules and annexures 4. Submission of supporting documents Criteria 2 – Substantive Response 1. Level 4 BBBEE 2. EME/QSE – submission of sworn affidavit signed by a Commissioner of Oaths Strictly private and confidential 3
MINIMUM BIDDER REQUIREMENTS 1. Level 4 BBBEE 2. Market related rental – based on valuation 3. 9% escalation 4. Evaluation: • New Growth Path (20%) • Financial (30%) • BBBEE (20%) • Technical (30%) 5. Returnable Documents (not limited to the below) • BBBEE certificate/ Sworn Affidavit (EME/QSE) • Valid Tax Clearance Certificate • Financial Statements (past 3 years) • Company Registration Documents 6. Tenure is UP TO the stipulated period Strictly private and confidential 4
RETURNABLE ANNEXURES (section 5) 1. Lease Application form To be completed for ONE property applied for • 2. Copies of plans for available areas Only make reference to plan for the property being applied for • 3. Tenant Development Commitment Complete template supplied • 4. Environmental Management Plan Template Guiding template attached. • EMP need to be with reference to business operations and premises applied for • If EMP does not exist, template is still returnable with acknowledgement that same will be a • requirement if the lease application is successful. 5. Maintenance Plan Guide to scoring on methodology, plan and cost • Take cognizance of the business operation and the plan need to align accordingly • Detail associated with the plan must form part of the overall business plan which is a • requirement for submission 6. Surety Agreement Strictly private and confidential 5 Compulsory for all successful applicants. •
PROPERTIES ADVERTISED No. Premises Extent Usage Earmarked Tenure Building Near Port Clinic 357m² (Building) Office/Warehouse/Storage Up to 5 years 1 Fenced Land (Near Baakens Entrance) 2310m² (Land) Parking/Storage Up to 5 years 2 Vacant Land Near Yacht Club 3102m² (Land) Boat Parking Up to 5 years 3 Office Space Near Tanker Berth 50m² (Building) Office/Storage Up to 5 years 4 Office Space Near Tank Farm 34m² (Building) Office/Storage Up to 5 years 5 Office Space Near Tanker Berth Up to 5 years 67m² and 204m² (Buildings) Office/Storage 6 Building Near SAS Donkin (exShisa) Up to 10 years 780m² (Building) 273m² (Land) Restaurant/ Conference Facility 7 Water submerged concrete slab in front of SAS Donkin Up to 10 years 200m² Leisure & recreation activity 8 Garages and Car Ports Up to 5 years 86m² (Garage) 54m² (Carport) Office/Storage 9 Land and Building behind Port Clinic Up to 5 years 782m² (Building) 351m² (Land) Workshop/Office/Storage 10 Vacant Land Near Ore Terminal (Berth 14) Up to 5 years 5690m² (Land) Manganese Storage 11 Vacant Land Near Northern Sea Wall 500m² (Land) Fishing Industry Up to 10 years 12 Vacant and Fenced Land Near Green Street Up to 10 years 10985m² (Land) Commercial Activity 13 Vacant and Secured Land Near Green Street Up to 10 years 12147m² (Land) Commercial Activity 14 Land and Buildings Near Slipway Up to 10 years 1427m² (Building) 1201m² (Land) Workshop/boat building 15 Sea water 10 Ha Aquaculture Farming Up to 10 years 16 Sea water 22.05 Ha Aquaculture Farming Up to 10 years 17 Sea water 20 Ha Aquaculture Farming Up to 10 years 18 Sea water 9 Ha Aquaculture Farming Up to 10 years 19 Strictly private and confidential 6
PROPERTIES ADVERTISED (1 and 10) Strictly private and confidential 7
PROPERTIES ADVERTISED (1 and 10) No. Premises Extent Usage Earmarked Tenure 1 Building Near Port Clinic 357m² (Building) Office / Storage Up to 5 years 10 Land and Building behind Port Clinic 782m² (Building) 351m² (Land) Workshop/Office/Storage Up to 5 years Building Near Port Clinic 1. Currently occupied by SA Navy whilst Navy building is being renovated 2. Navy project will be complete by March 2020 – therefore premises will be available from 1 April 2020 3. Premises suitable for office and storage Building behind Port Clinic 1. Currently vacant 2. Immediate availability 3. Building suitable for office use, storage and workshop Strictly private and confidential 8
PROPERTIES ADVERTISED (2, 3 and 5) Strictly private and confidential 9
PROPERTIES ADVERTISED No. Premises Extent Usage Earmarked Tenure 2 Fenced Land (Near Baakens Entrance) 3210m² (Land) Parking Up to 5 years 3 Vacant Open Space Near Yach Club 3102m² (Land) Boat Parking Up to 5 years 5 Office Space Near Tank Farm 34m² (Building) Office/Storage Up to 5 years Fenced Land Near Baakens Entrance 1. Fenced and secure 2. Suitable for parking/ storage Vacant Open Space Near Yacht Club 1. Currently used for boat parking (uncontracted) 2. Enquiry on letting of area received 3. Area is flat and allows for good parking configuration 4. Lease applicant will need to Office Space Near Tank Farm 1. Vacant space within building 2. Suitable for small operation Strictly private and confidential 10
PROPERTIES ADVERTISED (4, 6 and 11) Strictly private and confidential 11
PROPERTIES ADVERTISED No. Premises Extent Usage Earmarked Tenure 4 Office Space Near Tanker Berth 50m² (Building) Office/Storage Up to 5 years 6 Office Space Near Tanker Berth 67m² and 204m² (Buildings) Office/Storage Up to 5 years 11 Vacant Land Near Ore Terminal (Berth 14) 5690m² (Land) Manganese Storage Up to 5 years Office Space Near Tanker Berth 1. Vacant offices 2. Premises available from 1 May 2020 3. Suitable for small operation Office Space Near Tanker Berth 1. Vacant Offices 2. Suitable for office use and storage Vacant Land Near Ore Terminal 1. Ex Reclamation Group Site 2. Scrap metal and Manganese Contamination 3. Latest contamination is Manganese – hence usage earmarked 4. Successful applicant will be required to accept site “ voetstoots ” and commit to rehabilitation 5. Lease will be in line with decommissioning and rehabilitation of Bulk Ore Terminal (2023/24) 6. The lease applicant must note that there are underground services located on the access way to the site and therefore must consider the impact that additional traffic may have on the civil infrastructure on the access road. The applicant may need to consider encasement of such underground services. Strictly private and confidential 12
PROPERTIES ADVERTISED (7, 8, 9 and 15) Strictly private and confidential 13
PROPERTIES ADVERTISED No. Premises Extent Usage Earmarked Tenure 7 Building Near SAS Donkin (exShisa) 780m² (Building) 273m² (Land) Restaurant/ Conference Facility Up to 10 years 8 Water submerged concrete slab 200m² (waterspace) Leisure and Recreation Up to 10 years 9 Garages and Car Ports 86m² (Garage) 54m² (Carport) Office/Storage Up to 5 years 15 Land and Buildings Near Slipway 1427m² (Building) 1201m² (Land) Workshop/boat building Up to 10 years Building Near SAS Donkin (Ex Shisa) 1. Suitable for restaurant or conference facility 2. Successful applicant will be required to conduct ow n fitout 3. Will require relevant permits as condition of award Water submerged concrete slab in front of SAS Donkin building 1. Suitable for leisure and recreation Garages and Car Ports 1. Premises available from 1 April 2020 2. Premises on Russell Patterson Quay 3. Suitable for storage use Land and Buildings Near Slipway 1. Premises available from 1 July 2020 2. Suitable for offices, workshop and boat building Strictly private and confidential 14
PROPERTIES ADVERTISED (12, 13, 14, 16, 17, 18 and 19) Strictly private and confidential 15
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