Management Plan 09-13 Quarterly Report 3rd Quarter January - March - - PowerPoint PPT Presentation

Management Plan 09-13 Quarterly Report 3rd Quarter January - March 2010

Presentation: Executive Team 25 May 2010

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EXECUTIVE OVERVIEW

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Executive Summary

• Working Capital improved by $200k to $4.4m
• Operating Result reduced by $3.628m to $149k Deficit ($4m

investment write down)

• Capital Works Program on track - 74% of works completed
• DA Assessment times improving from 28 days (242 app) to 25

days (195 app)

• DA value reduced from $483.5m to $32.5m
• Average time for Construction Certificates increased from 8

days (47) to 10 days (56)

• Improvement in customer service responses by 14.1% to 81%
• Staff turnover reducing to 8.63% (target 15%)
• 88% of projects in Plan on target for completion by June 2010

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Working Capital Summary

Projected 30 June 2010 Available Working Capital $3,900 $4,200 $4,200 $4,400 $0 $1,000 $2,000 $3,000 $4,000 $5,000 1 Original Budget September Budget December Budget Proposed March Budget

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Operating Result

Jan - Mar 10

Operating Result

7,787 4,052 3,479

• 149
• 500

500 1,500 2,500 3,500 4,500 5,500 6,500 7,500 8,500 9,500

Original 2009/10 Budget September 2009 Review December 2009 Review March 2010 Review

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Operating Result Summary

• Main reason for $3.6m reduction in Operating Result due

to impairment (write down) of 3 ‘at risk’ investments – $ 4 M face value

• Complies with Australian Accounting Standards
• Investments still operating at this stage however deemed

highly unlikely reach maturity

• No impact on Available Working Capital, due to draw

down from Financial Security Reserve created to protect Council from GFC.

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Income

Variations to Budget in March result in:

• Operating Income

↑ $605K

• Capital Income

↓ $237K

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Major Variations Operating Income ↑ $605

• Interest on Investments

↑ $600K

– Increased returns from rises in official cash rates

• Restoration income

↑ $100K

– Increased road restoration works for public utilities (offset by expenditure)

• Operating Grants

↑ $25K

– DECC-W grant for Eastwood & Terry's Creek Floodplain Management program

• Regulation income – parking meters

↓ $120K

– Reduced utilisation and coverage

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Major Variations Capital Income ↓ $237K

Capital Grants & Contributions ↓ $237K

Reductions in Grants & contributions

– ↓ $1M Voluntary Planning Agreement revenue

• Impact of Global Financial Crisis on major development within the City
• leading to deferral of major developments – revenue restricted

– ↓ $109K RTA Bike Route LL12 Epping Road

• Shrimptons Creek to Lyon Park Road

Additional Grants & contributions

– ↑ $432K Kissing Point & Benelong Parks

• $100K Sydney Harbour Access Program
• $332K Metropolitan Greenspace Program

– ↑ $40K Dunbar Park - Minimbah School

• NSW Community Building Partnership Program

– ↑ $285K Macquarie Park Public Domain - TIDC & RTA – ↑ $25K Buffalo Creek SQUID Estuary Management Program

• DECC-W

– ↑ $50K Morrison Bay Toilet Block

• North West Sydney Women's Football Club

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Expenditure

Variations to Budget in March result in:

• Operating Expenditure

↑ $4.0M

• Capital Expenditure

↑ $510K

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Major Variations Operating Expenditure ↑$4M

• Impairment of Investments

↑ $4M

– 3 at risk investments unlikely to reach maturity – Impaired in compliance with Australian Accounting Standards – Covered by Financial Security Reserve

• Investment portfolio – legal costs

↑ $40K

• ALWGA National Women’s Conference

↑ $50K

– City of Ryde host – offset by conference income

• Road Restorations costs

↑ $100K

– Increased road restoration works for public utilities offset by income

• Eastwood & Terry's Creek Floodplain Management program

↑ $35K

– Additional works funded in part by $25K grant

• Board of Fire Commissioners Contribution

↓ $115K

• RALC Operating costs

↓ $140K

– cost containment to partly offset decline in revenue (Net result met from Reserve)

• Civil Liability Claim - $120k (Funded from Salary Savings)

↑ $120k

Assets

Capital Works Program Jan – Mar 10

74% of projects have been completed

Key Outcome Areas Current Budget ($'000) March Revised Budget ($'000) YTD Revised Budget ($'000) YTD Actuals ($'000) YTD Qtr Variance ($'000) Buildings & Property 5,642 5,657 2,847 2,233 (614) Access 12,039 12,249 8,699 6,606 (2,093) Catchments & Assets 3,878 3,906 3,449 3,131 (317) Parks 4,469 4,714 4,066 3,604 (462) RALC 836 836 692 141 (550) Total Infrastructure Assets 26,863 27,361 19,752 15,714 (4,037) Information Management 410 410 410 178 (232) Waste & Fleet 2,844 2,844 2,324 1,479 (845) Library Services 415 426 305 249 (56) Total Capital Expenditure 30,532 31,042 22,791 17,620 (5,170)

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Capital Works Program

• $510K increase in program from $30.5M to $31M
• Changes in scope of projects and funding mix due to

allocation of $600K of grants and contributions

• Includes draw down of $152K of general revenue as

follows:

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Capital Works Program

Summary of variations

• Parks

↑ $245K

• Access

↑ $210K

• Buildings & Property

↑ $ 15K

• Catchments & Assets

↑ $ 28K

• Library ↑ $ 12K
• Total

↑ $510K

(Proposed variations listed in Annexure 4 of Management Plan Quarterly Report)

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OTHER KEY FINANCIAL INDICATORS

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Rates Outstanding

Jan – Mar 10

4.25% 4.79%

0.00% 1.00% 2.00% 3.00% 4.00% 5.00% 6.00%

%

Group 3 Average CoR

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Debt Service Ratio

Jan – Mar 10

Debt Service Ratio

3.13% 0.90%

0.00% 0.50% 1.00% 1.50% 2.00% 2.50% 3.00% 3.50%

%

Group 3 Average CoR

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Key Service Delivery Indicators

People

Ryde Aquatic Leisure Centre Jan – Mar 2010

06/07 06/07 07/08 07/08

Operating Position & Program Visits Year to Date Result

07/08 08/09 08/09 07/08

An improved quarter with 5% down overall yr to date for visitors

1 ,068,457 394,881 81 1 ,979 368,1 95 200,000 400,000 600,000 800,000 1 ,000,000 1 ,200,000 Operating Position $ (YTD) Program Visits (YTD)

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People

Library Issues Jan – Mar 10

06/07 06/07 07/08 07/08

08/09 08/09 07/08 3rd Qtr 2008/09 3rd Qtr 2009/10

257,930 244,536

50,000 100,000 150,000 200,000 250,000 300,000

Total Libraries Jan - Mar 2009 Jan - Mar 2010

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People

Library Visitors Jan – Mar 10

06/07 06/07 07/08 07/08

07/08 08/09 08/09 07/08 3rd Qtr 2008/09 3rd Qtr 2009/10

170,699 202,488

50,000 100,000 150,000 200,000 250,000 Total Libraries

Jan-Mar 2009 Jan-Mar 2010

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Environment

DA’s Received and Determined Jan – Mar 2010

Quarter Number

2008/09 2008/09

DA's Received and Determined 2009-2010 50 100 150 200 250 300 350 400 Jul-Sept Oct-Dec Jan-Mar Received Determined

Note: Includes Development Applications and Section 96 Applications

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Environment

Development Value of Approved DA’s

$610,000,000 $893,000,000 $483,500,000 $96,101,073 $32,505,254 $30,671,350 $127,227,985

$0 $100,000,000 $200,000,000 $300,000,000 $400,000,000 $500,000,000 $600,000,000 $700,000,000 $800,000,000 $900,000,000 $1,000,000,000

Jul-Sep Oct-Dec Jan-Mar Apr-Jun Quarter Millions 2008/2009 2009/2010

Note: Includes Development Applications and Section 96 Applications

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Environment

Section 94 Development Contributions Jan – Mar 2010

$3,170,993 $629,074 $174,265 $303,876 $725,594 $355,394 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 Jul-Sep Oct-Dec Jan-Mar Quarter Value Approved Received

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Environment

Development Application Assessment Time As per Department of Planning 2008/09 and Jan - Mar 2010

.

Note: Department of Planning criteria to establish DA assessment time has changed. * Net assessment times (working days only, less "stop the clock" times). * Includes Development Applications and Section 96 Applications.

27 24.5 29.5 25 27.5 31.5 30.5 36

5 10 15 20 25 30 35 40 45 50

Total 2008/2009 Jul-Sept Oct-Dec Jan-Mar

Days

08/09 Median 08/09 Average/Mean Median Average/Mean

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Environment

Development Application Assessment Time As per Department of Local Government 2008/2009 and Jan – Mar 2010

.

Note: Department of Local Government reporting framework has changed. * Net assessment times (calendar days, less "stop the clock" times). * Includes Development Applications and Section 96 Applications. 48 56 34.3 41.3 35 38.5 44.1 42.7 5 10 15 20 25 30 35 40 45 50 55 60 Total 2008/2009 Jul-Sept Oct-Dec Jan-Mar Days 08/09 Median 08/09 Average/Mean Median Average/Mean

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Environment

Development Application Assessment Time as per Department of Local Government

Comments? 23 1222 Total 2007/2008 27 1021 Total 2008/2009 27.85 242 January – March 2009 25 195 January – March 2010

Assessment Time (Median)

• No. of DA’s

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Environment

Construction Certificate Assessment Time (calendar days) Jan – Mar 10

Note: The total number of Construction Certificates issued by the City of Ryde for the Third Quarter is 56. The percentage of Construction Certificates issued by the City of Ryde for the Third Quarter is 36%.

5 5 6 8 8 10 5 10 15 20 25 30 35 40 45 50 Jul-Sep Oct-Dec Jan-Mar Days Median Average/Mean

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Governance

Regulatory – Health & Building

Inspections of Food Premises 520 259 231 292 100 200 300 400 500 600 Target 2009/10 1st Quarter 2nd Quarter 3rd Quarter Number

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Governance

Learning and Development

802 507

200 400 600 800 1000 July September November January March May '000

Month

Budget M onthly Actual

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Governance

• No. of Open Workers Compensation Claims
• No. Of Open Claims for All Groups March 2010

26 28 32 27 29 33 5 10 15 20 25 30 35 October November December January February March Public Works Corporate Services Community Life Environment & Planning Strategy & Projects Total

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Governance

Workers Compensation Average Cost Per Claim

Average Cost of Claim for All Groups March 2010

20000 40000 60000 80000 100000 120000 140000 160000 October November December January February March Public Works Corporate Services Community life Environment & Planning Stategy & Projects All

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Governance

Staff Turnover

Staff Turnover Comparison 2006/07 to 2009/10 10.64% 13.22% 16.06% 8.63% 0.02 0.04 0.06 0.08 0.1 0.12 0.14 0.16 0.18 0.2 2006-2007 2007-2008 2008-2009 2009-2010

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Governance

Customer Service

100% 100% All applications, certificates and payments processed on day of receipt 85% 85% % of telephone calls resolved at first point of contact 3rd Quarter Target 2009/10 MEASURE

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Governance

Customer Service

% Customer Requests against 90% Service Standard 90% 71% 76% 81% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Target 2009/2010 1st Qtr 2nd Qtr 3rd Qtr %

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Governance

Councillor Attendance Jan – Mar 10 Committee and Council Meetings – Total 11

• 1

1 3 5 7 9 11 Clr Butterworth Clr Campbell Clr Etmekdjian Clr Li Clr Maggio Clr O'Donnell Clr Perram Clr Petch Clr Pickering Clr Salvestro-Martin Clr Tagg Clr Yedelian Councillor Number of Meetings (total 13)

Leave of Absence Not required Ex-Officio Absent Apology Attendance

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Governance

Councillor Workshops Jan – Mar 10 Total Workshops - 8

1 2 3 4 5 6 7 8 Clr Butterworth Clr Campbell Clr Etmekdjian Clr Li Clr Maggio Clr O'Donnell Clr Perram Clr Petch Clr Pickering Clr Salvestro-Martin Clr Tagg Clr Yedelian

Councillor

Number of Workshops (total 8)

Leave of Absence Absent Apology Attendance