POLAND CENTRAL SCHOOL DISTRICT PROPOSED CAPITAL PROJECT 2020 PUBLIC - - PowerPoint PPT Presentation

POLAND CENTRAL SCHOOL DISTRICT PROPOSED CAPITAL PROJECT 2020

PUBLIC HEARING APRIL 12, 2017 6:00 PM

PROPOSAL WITH A VISION: OPPORTUNITIES FOR STUDENTS AND COMMUNITY

WHY IS A PROJECT NECESSARY? WHY NOW?

▪ Our facilities are in need of renovations, refurbishments, and new construction to an extent that has not been approached in many years. ▪ Building Condition Surveys mandated for schools in NYS every 5 years require

• action. PCS Surveys from 2010 and 2015 identified needs for Capital Project

2020. ▪ Reallocation of current budgetary appropriations makes this project possible with an increased tax impact of only 16¢ per $1,000 of assessed value. ▪ Improved instructional rooms for visual and performing arts, collaboration and library research, technology, and physical education will better equip Poland students’ for 21st century success. ▪ Energy and heating system replacements will create efficiencies and flexibility. ▪ Components of this work can be completed more cost-effectively through a large-scale Capital Project. ▪ Additionally, the NYS Smart Schools Bond Initiative can be used to complement Capital Project efforts.

POLAND CAPITAL PROJECT PLANNING TEAM & PROCESS

Poland Board of Education ▪ Robert Batson, President ▪ Pam Ahles, Vice-President ▪ Tristan Abend, Member ▪ Missy Allen, Member ▪ Michael Chauvin, Member ▪ Amanda Hobin, Member ▪ Michele Szarek, Member Laura Dutton, Superintendent of Schools – Poland CSD Chad Hess, School Business Official – Poland CSD Poland CSD Board Members and Administration met monthly in the fall and nearly weekly throughout the months of January, February, and March. The meetings were open to all community members with Capital Project Meeting action guided by ▪ Mary T. Mosher, Associate, Office of Facilities Planning, NYS Education Dept. ▪ Dave Jadlowski, Christopher Crolius, March Associates Architects & Planners, PC ▪ Ben Maslona, CIPMA, Municipal Advisor - Fiscal Advisors & Marketing, Inc. ▪ Colleen Heinrich, Legal Counsel – Ferarra, Fiorenza, PC ▪ Linda Romano, Bonding Counsel – Bond, Schoeneck & King Attorneys

A 3-PART FOCUS: CAPITAL PROJECT 2020 ADDRESSES THESE AREAS

Site Work/ Athletic Fields Program Infrastructure and Safety

PK-12 IMPACT

▪ Boiler room and automation software upgrades. ▪ Replace heating units in specific learning rooms. ▪ Replace in-ground heating oil tank. ▪ Renovate student restrooms. ▪ Add enclosed vestibule to the entrance by the bus garage for increased safety and efficiency. ▪ Add entry to the new gym to limit after-hours access to the full building when Fitness Center and gymnasium events are held. ▪ Add additional PE storage for equipment items that have been stored in the Walker Auditorium and basement and sometimes overflow into hallways.

INFRASTRUCTURE AND SAFETY

Site Work / Athletic Fields Program

Infrastructure and Safety

PHOTOGRAPHS OF IDENTIFIED INFRASTRUCTURE / SAFETY

LEFT TO RIGHT: Library ceiling-mount radiator, boiler room components, heating systems.

PHOTOGRAPHS OF IDENTIFIED INFRASTRUCTURE / SAFETY

Main Entry by bus garage lets visitors immediately into a main hallway and allows outside air directly into the building. Canopy offers limited protection from the elements for visitors waiting to come into the building.

Entrance Canopy Arrival, Dismissal Corridor Student Entry/Exit Adult Monitor for Students and Visitors Visitors Contained Within Separate Area ▪ Visitors would use a separate entrance and would be inside double doors. ▪ Aide would serve two roles, supporting student traffic and monitoring visitors when school is in session. ▪ Students would retain the current seating area; functionality of the interior corridor improves.

ARCHITECTURAL RENDERING OF NEW VESTIBULE

PROGRAM IMPROVEMENTS

PK-12 IMPACT ▪ Dedicate and renovate the Walker Auditorium for performing arts use and large group presentation. ▪ Relocate music, band and chorus classrooms to make use of the auditorium. ▪ Relocate teaching kitchen w/ ability for utilization by Home and Career Skills class, community groups. ▪ Add a new gym, new concession area, additional bathrooms and relocate Health Classroom w/ ability for PE instruction use. ▪ Improve both libraries with collaborative tables and updates to technology. ▪ Alter the secondary art room to improve graphic design and graphic arts instruction.

Site Work / Athletic Fields

Program

Infrastructure and Safety

MULTI-USE PROGRAM AUDITORIUM AND LIBRARY

TOP ROW: Walker Auditorium in use by a guest speaker & empty seats waiting for the next audience. BOTTOM ROW: Library work areas with current furniture and equipment.

ART PROGRAM CLASSROOMS AND TEACHING KITCHEN

ABOVE: Secondary art is taught in two very separate rooms that limit program flexibility. RIGHT: The teaching Kitchen has become dated and regular use is limited to one class period.

OVERHEAD OF IMPACTED SPACES AND ADDITION

ARCHITECTURAL RENDERING OF AUDITORIUM

SITE WORK / ATHLETIC FIELDS

PK-12 IMPACT ▪ Purchase approximately 9 acres of land adjacent to the school campus. ▪ Construct varsity soccer field and surrounding track; include bleachers, equipment storage and additional parking. ▪ Improve baseball and softball fields w/ local budget funds.

Site Work / Athletic Fields

Program Infrastructure and Safety

ABOVE: Town of Russia has been a good partner with PCS, but Town ownership of the Park and its multi-purpose function limits all program improvements captured in the Capital Project.

PHOTOGRAPHS OF SITE WORK / ATHLETIC FIELDS: CURRENT FIELDS AND FUTURE POSSIBILITIES

TOP RIGHT: Track/Soccer site is primarily an open

• field. (Photo shows school in background)

BOTTOM RIGHT: Land is just beyond tennis courts.

SITE WORK / ATHLETIC FIELDS: PHOTOGRAPHS OF PAST STUDENTS AND FUTURE STUDENTS

TOP RIGHT: Soccer teams consistently reach state level competition BELOW: All these teams on the starting line at the Indoor Track meet @Utica College have a track on their campus, except PCS. RIGHT: Currently, PCS students practice track in the hallways during in-door season and pre- season track and field.

ARCHITECTURAL RENDERING OF ATHLETIC FIELDS

At Right:

SUMMARY OF PROPOSED WORK

Proposed Project Size Increase in Tax Effort No Exemption STAR Exemption Enhanced STAR Exemption $12,122,500 (Total of Two Propositions) $78,464 Per year $15.82 Per year $11.08 Per year $5.57 Per year $10,122,500 (Majority of Work) $58,864 Per year $11.87 Per year $8.31 Per year $4.18 Per year $2,000,000 (Land Purchase, Development of Track & Soccer Field) $19,599 Per year $3.95 Per year $2.77 Per year $1.39 Per year

AVERAGE ANNUAL COST TO TAXPAYERS

Figures in this chart were prepared by Fiscal Advisors & Marketing Inc.

Annual cost for a home fully valued at $100,000.

RESIDENTS ARE ASKED TO VOTE ON THE BUDGET APPROVED BY THE POLAND BOE CENTRAL SCHOOL DISTRICT BOARD OF

EDUCATION THAT WOULD ALLOW THE SCHOOL DISTRICT TO COMPLETE THE CAPITAL PROJECT WORK AT A COST NOT TO EXCEED $8.7 MILLION. THE REMSEN CSD TAXPAYER SHARE OF THE PROJECT WILL BE PAID FOR USING THE $1.9 MILLION ALREADY SAVED IN OUR CAPITAL RESERVES – ESTABLISHED BY THE VOTERS OF THE REMSEN CSD COMMUNITY OVER THE PAST TWO BUDGETS. THIS PROJECT WILL NOT INCREASE OUR LOCAL SCHOOL TAX RATE.

PROPOSITION 1: 2017-2018 BUDGET

“SHALL THE BOARD OF EDUCATION OF THE POLAND CENTRAL

SCHOOL DISTRICT BE AUTHORIZED TO EXPEND THE SUM OF $14,253,025 FOR THE 2017-2018 SCHOOL YEAR AND LEVY THE NECESSARY TAX THEREFOR?”

“SHALL THE BOARD OF EDUCATION OF THE POLAND CENTRAL SCHOOL DISTRICT (THE “DISTRICT”) BE AUTHORIZED

TO CONSTRUCT, RECONSTRUCT, IMPROVE, REHABILITATE, REPAIR, FURNISH AND EQUIP THE POLAND CENTRAL SCHOOL AS FOLLOWS: (i)THE CONVERSION OF WALKER AUDITORIUM INTO A DEDICATED AUDITORIUM AND PRESENTATION SPACE, (ii) THE CONSTRUCTION OF A NEW GYM AND LOBBY SPACE ADJACENT TO THE TRZEPACZ GYM AND THE RENOVATION OF EXISTING MUSIC CLASSROOMS FOR ALTERNATIVE PURPOSES, (iii) IMPROVEMENTS TO THE LIBRARIES, (iv) IMPROVEMENTS TO THE ELEMENTARY OFFICE, (v) RENOVATIONS TO SECONDARY ART ROOMS, (vi) CONSTRUCTION OF A VESTIBULE AT THE MAIN ENTRANCE, (vii) IMPROVEMENT TO OUTDOOR INSTRUCTIONAL AREAS AND (viii) GENERAL INFRASTRUCTURE IMPROVEMENTS, INCLUDING BUT NOT LIMITED TO THE ACQUISITION AND INSTALLATION OF NEW HOT WATER HEATERS AND BURNERS FOR MAIN BOILERS, REPLACEMENT OF HVAC EQUIPMENT, REPLACEMENT OF IN- GROUND HEATING OIL TANK, REPLACEMENT OF HEATING UNITS IN LIBRARIES, REPLACEMENT OF BUILDING AUTOMATION SOFTWARE AND RENOVATIONS TO STUDENT BATHROOMS, AT A COMBINED MAXIMUM ESTIMATED COST OF $10,100,000; AND TO RAISE THE SUM OF $10,100,000 BY THE LEVY OF A TAX UPON THE TAXABLE PROPERTY OF THE DISTRICT, TO BE COLLECTED IN ANNUAL INSTALLMENTS AS PROVIDED IN SECTION 416 OF THE EDUCATION LAW, WHICH TAX MAY BE OFFSET BY NEW YORK STATE AIDE AVAILABLE THEREFORE; AND IN ANTICIPATION DISTRICT BE AUTHORIZED TO ISSUE OBLIGATIONS OF THE DISTRICT UP TO A MAXIMUM PRINCIPAL AMOUNT AND, IN ANTICIPATION OF SUCH TAX, SHALL OF $10,100,000?”

PROPOSITION 2: INFRASTRUCTURE, SAFETY & PROGRAM

“IF THE DULY QUALIFIED VOTERS APPROVE PROPOSITION NO. 2, SHALL THE BOARD OF

EDUCATION OF THE POLAND CENTRAL SCHOOL DISTRICT (THE “DISTRICT”) BE AUTHORIZED TO ACQUIRE APPROXIMATELY NINE ACRES OF LAND AND TO CONSTRUCT FURNISH AND EQUIP THEREON A SOCCER FIELD WITH SURROUNDING TRACK, INCLUDING BLEACHERS AND EXPANDED PARKING, AT A COMBINED MAXIMUM ESTIMATED COST OF $2,000,000; AND TO RAISE A SUM OF $2,000,000 BY THE LEVY OF A TAX UPON THE TAXABLE PROPERTY OF THE DISTRICT, TO BE COLLECTED IN ANNUAL INSTALLMENTS AS PROVIDED IN SECTION 416 OF THE EDUCATION LAW, WHICH TAX MAY BE OFFSET BY NEW YORK STATE AIDE AVAILABLE THEREFORE; AND, IN ANTICIPATION OF SUCH TAX, SHALL THE DISTRICT BE AUTHORIZED TO ISSUE OBLIGATIONS OF THE DISTRICT UP TO A MAXIMUM PRINCIPAL AMOUNT OF $2,000,000?”

PROPOSITION 3: SITEWORK / ATHLETIC FIELDS

HOW DOES THE CAPITAL PROJECT PROCESS WORK?

Pre-referendum Planning Aug 2016-May 2017 Public Vote Tuesday May 16, 2017 2-8 pm Submit Project to NYS Education Department Fall 2017 Approval from NYS Education Department Spring 2018 Construction Summer 2018

July August September October November December January February March April May June

2016 2017

Review of Tax Levy Rate & Reduction Review of Building Condition Survey Monthly BOE Meetings to Review Project Impact Intensive Pre-referendum Planning Parent Information Mailing Open Public Meetings Announced Public Hearing Public Vote

2017 2018

Final Design Phase: Construction document preparation (by architects/engineers) Submit construction and project documents to NYSED

Approval from NYSED Bid Project Board Awards contracts

2018 2019

Construction Begins (summer 2018)

2019 2020

Construction Ends (fall 2020)

Ribbon Cutting & Facility Tours

CAPITAL PROJECT PROCESS & TIMELINE

CAPITAL PROJECT VOTE

SCHOOL CAFETERIA

TUESDAY

MAY 16, 2017 2:00-8:00 p.m.