PIMA COUNTY RECORDER 2018 GENERAL ELECTION WHAT WE DO AND WHY WE DO - - PowerPoint PPT Presentation
PIMA COUNTY RECORDER 2018 GENERAL ELECTION WHAT WE DO AND WHY WE DO IT F. ANN RODRIGUEZ, PIMA COUNTY RECORDER JANUARY 2019 A RECORD SETTING YEAR F. ANN RODRIGUEZ, PIMA COUNTY RECORDER JANUARY 2019 HIGHEST EVER VOTER REGISTRATION TOTALS
WHAT WE DO AND WHY WE DO IT
Steady increases every election cycle
Dem Rep Lbt Grn Oth Total 2014
179,046 151,097 4,026 1,643 161,202 497,014
2016
191,775 155,366 3,820 1,557 156,573 509,091
2018
213,018 164,741 4,353 1,479 170,298 553,889
100,000 200,000 300,000 400,000 500,000 600,000
Dem Rep Lbt Grn Oth Total
Voter Registration T
2014 2016 2018
PIMA COUNTY’S BALLOTS WAITING TO GO IN THE MAIL
41% 30% 1% 0% 28%
Ballots Mailed By Party
Dem Rep Lbt Grn Oth
Dem Rep Lbt Grn Oth Total
170,345 123,559 2,914 1,083 114,472 412,373
Dem Rep Lbt Grn Oth
79.97% 75.00% 66.94% 73.23% 67.22%
79.97% 75.00% 66.94% 73.23% 67.22%
Dem Rep Lbt Grn Oth
Early Ballots as a Percentage of Registration
Dem Rep Lbt Grn Oth Total
134,344 100,333 1,866 762 75,116 312,421
43% 32% 1% 0% 24%
Early Ballots Accepted for Tabulation By Party Dem Rep Lbt Grn Oth
Percentage Returned by Party Dem Rep Lbt Grn Oth
79.00% 81.00% 64.00% 70.00% 66.00%
79.00% 81.00% 64.00% 70.00% 66.00%
Dem Rep Lbt Grn Oth
Percentage of Ballots Returned By Party
412,373 mailed out 312,421 turned over for tabulation 75.76% of vote by mail ballots
returned
Per the canvas, 393,352 ballots were cast 80,931 voters went to the polls Total voter turnout was 70.55% 20.57% voters went to the polls on
Election Day
79.43% of the total turnout was vote by
mail ballots
3,141 1,856 50 24 1,699 500 1,000 1,500 2,000 2,500 3,000 3,500 1
Voted at Early Voting Site - by Party DEM REP LBT GRN OTH
DEM REP LBT GRN OTH Total 3,141 1,856 50 24 1,699 6,770
Emergency
Voting on Saturday, 11/3 at 5 sites – 9:00 am to 2:00 pm
Emergency
Voting on Monday, 11/5 at 3 Recorder’s offices – 8:00 am to 5:00 pm
DEM REP LBT GRN OTH Total 400 255 6 6 309 976
Saturday, Nov 3 Monday, Nov 5 Downtown 66 553 Eastside 100 525 Country Club 44 227 Kirk-Bear Canyon Library 41 Not Open Parks & Rec 74 Not Open TOTAL 325 1305
Ballot received without a ballot affidavit – two types
1.
Can identify voter from a return address
2.
Cannot identify voter – not enough on envelope to identify the voter
No Ballot Enclosed
No signature on Ballot Affidavit
Signed by Power of Attorney
Voter is assisted
Household mix up
Prior Elections
Unable to confirm signature
A replacement ballot is sent whenever possible If too late to send a replacement, voter is called, texted, emailed and gets
We give the voter their options – go to an early voting site, vote
We can send ballots anywhere in the world
No indication of who sent the ballot Ballot itself has nothing on it to indicate who
sent
Some have just an address – could be more
than one voter at that address with an
If so, we call to determine whose ballot it is and
send replacement
Must give the voter due process We try to talk to the voter on all of these types of questioned signatures Each voter where we have a phone number is called and an attempt is
If we have an email address, they get an email If we don’t speak to the voter that day, a letter goes out to them
Sample Text Message:
“Voter’s name”, please contact our office regarding the signature on your early ballot. Call us directly at: (520) 724-8525
Call our Main Office at: (520) 724-4330
Sample Email Message : (sent in English and Spanish)
All voters who are contacted are told they will get a letter after the election with a
form to update their signature
VOTER VERIFIED SIGNATURE ON 1st CALL Counted
4,350
SUPERVISOR VALIDATED SIGNATURE Counted 85 VOTER CALLED US BACK & VERIFIED SIGNATURE Counted 1,466 COULD NOT CONFIRM SIGNATURE Rejected 488 SIGNED BY POWER OF ATTORNEY Rejected 7
Voter confirmed they did not sign -122 The actual signer confirmed that they
signed, not the voter -69
Voter may be unable to speak to us due
to dementia, injury or death - 17
Voter did not respond to our attempts
to reach them – not invalidated until after the expiration of time to contact - 280
Unable to Confirm Signature
Voter confirmed they did not vote the ballot Signer confirmed that they are not voter Voter unable to speak to us (dementia, physical limitation, death) Voter did not respond to us at all
All voters with signature issues
Gives us an updated, “wet”
Forms for ballots resolved as
7 full time workers on phone calls The day after Election Day we
Fail Safe Voting per Federal Statute Early ballots – staff can process about 2 per minute Provisional ballots – processing takes about 10-15 minutes PER BALLOT Each provisional is second checked More research involved
Are they registered?
Did they vote their ballot by mail?
Did they move?
Did they go to the correct polling location?
Check the old roster for those who moved
Complete all the paperwork
Make copies of appropriate documentation for those that voted twice
Every provisional ballot is checked by a second operator
2,000 4,000 6,000 8,000 10,000 12,000 14,000 Issued an early ballot Moved without updating ID Issue Not registered/cancelled Registered after cut off Wrong Polling Place Misc*
Reasons Provisionals Issued
Issued an early ballot 12,213 Moved without updating 3,675 ID Issue 719 Not registered/cancelled 931 Registered after cut off 319 Wrong Polling Place 364 Misc 138 18,359
There are forms available at the
Reasons Not Counted Could Not Confirm Identity 10 Provisional Not Signed 54 Registered After Cutoff Date 329 Registration Cancelled 332 Voted Early Ballot 126 Voted Multiple Ballots 17 Voted Wrong Voting Area 671 Not Registered 575 No Identification Provided 34 2148
10 54 329 332 126 17 671 575 34 100 200 300 400 500 600 700 800 COULD NOT CONFIRM IDENTITY PROVISIONAL NOT SIGNED REGISTERED AFTER CUTOFF DATE REGISTRATION CANCELLED VOTED EARLY BALLOT VOTED MULTIPLE BALLOTS VOTED WRONG VOTING AREA NOT REGISTERED NO IDENTIFICATION PROVIDED
Reasons Not Counted
Pima County had about 30,000 mailed ballots dropped off at the polls on
We started processing them at 7:00 am on Wednesday, 11/7 With a full staff working 11 hour days, it took us until the end of the day
Some of the dropped off ballots were problem signatures and required
After the Recorder’s Office is done, ballots are sent to Elections Division
They open the ballot affidavits and separate them from the ballots Elections does the actual tabulation
We started working on our 18,000+ provisional ballots Friday morning, 11/9 Full staff (35-40 people) worked 11 hour days, every day including Saturday, Sunday
and the Veteran’s Day Holiday
Observers and legal counsel present during the process We began giving completed provisional forms to Elections on Sunday, 11/11 Elections has to match up the form with the provisional ballot envelope, then process
the actual ballot for tabulation if it is to be counted
We finished our 18,000+ provisional ballots on Friday, 11/16 in the morning
Make sure every vote that should
count, counts
Make sure any vote that shouldn’t
count, doesn’t
Transparency Security Due Process – treat all voters
equally
Voters who dropped ballots off at the polls
should have the same opportunity to confirm their signature as those who mailed back their ballots earlier
All signature issues receive a call, a text, an
email and a letter to confirm their signature
After election day, legal issues cannot be
resolved – no signature, no ballot, signed as power of attorney. They will not count. Too late to resolve.
Education of voters is key Same message throughout the
Media education coordinated
Smaller counties are all done
Large counties (Maricopa and
Enable an earlier start to tabulation – at least for Maricopa and Pima Epollbooks and vote centers – must prepare for possible equipment failure Pros and Cons of any solution Keep in mind small vs. large counties – not one size fits all
October 2018 Dear Pima County Voter: A new ballot packet for the November 6, 2018 General Election will be sent to you in a separate green mailing
envelope containing your signature for comparison in order to ensure that only qualified electors are voting in this election. The reason you are receiving another ballot in the mail is that when we opened the yellow mailing envelope one
You only sent us your voted ballot but did not include the white envelope marked “Pima County Early Ballot Affidavit”. You only sent us the white envelope marked “Pima County Early Ballot Affidavit” but did not include your voted ballot inside the white envelope. You sent in your voted ballot inside the white envelope marked “Pima County Early Ballot Affidavit” however you forgot to sign your name by the large X.
Your ballot was damaged by the Post Office in their mail processing.
Please make sure to follow all the directions when you receive your new green mailing envelope in the mail that will contain your new ballot. In order for your vote to count, your ballot must be received in our office by 7:00 p.m. on Election Day, November 6, 2018. We recommend that you return your ballot by one of the following methods:
is open or you may vote there in person. Check our website for locations, dates and times at www.recorder.pima.gov and click Early Voting Sites or call 520-724-4330.
If you go to your assigned polling location on Election Day to vote, you will be required to vote a Provisional Ballot, which will take more time to complete. To find your polling locations check our website at www.recorder.pima.gov and click on Polling Locations or call 520-724-4330.
To comply with the Federal Voting Rights Acts, this letter has been prepared in both English and Spanish.
EV_ Problem Ballot Letter Revised 8-2018
18LTR049
Pima County Recorder
Christopher J. Roads Chief Deputy Recorder Registrar of Voters Document Recording: (520) 724-4350 Voter Registration: (520) 724-4330 Fax: (520) 623-1785 www.recorder.pima.gov Mailing Address:
Tucson, AZ 85702-3145 County Public Service Center 240 N. Stone Avenue, 1st Floor Tucson, AZ Recording history one document at a time.
Estimado Votante del Condado de Pima: Se le enviará un nuevo paquete de boletas para la Elección General del 6 de noviembre de 2018 en un sobre verde de correo separado. La ley de Arizona exige que todas las boletas votadas por correo deben sellarse en el sobre blanco, la Declaración Jurada de la boleta que contiene su firma para su comparación para asegurar que solo los electores calificados voten en esta elección. La razón que recibe esta carta es porque al abrir el sobre de correo amarillo se descubrió uno de los siguientes:
Usted solo nos envió su boleta marcada pero no incluyó el sobre blanco marcado como
"Declaración Jurada de votación anticipada del Condado de Pima".
Usted solo nos envió el sobre blanco marcado como "Declaración jurada de votación anticipada
del condado de Pima", pero no incluyó su boleta votada dentro del sobre blanco.
Envió su boleta con voto dentro del sobre blanco marcado como "Declaración jurada de votación
anticipada del Condado de Pima", pero olvidó firmar su nombre a lado de la X grande.
Su boleta fue dañada por la Oficina de Correos en su procesamiento de correo.
Asegúrese de seguir todas las instrucciones cuando reciba su sobre verde nuevo en el correo que contendrá su boleta nueva. Para que su voto cuente, su boleta debe recibirse en nuestra oficina antes de las 7:00 de la tarde, el día de las elecciones, el 6 de noviembre de 2018. Le recomendamos que devuelva su boleta mediante uno de los siguientes métodos:
cualquier ubicación de votación anticipada que este abierta o puede votar allí en persona. Visite nuestro sitio web en www.recorder.pima.gov y haga clic en Sitios de votación anticipada o llame al 520-724-4330 para las ubicaciones, fechas y horarios.
Si va a su lugar de votación asignado el día de las elecciones para votar, se le pedirá que vote una Boleta Provisional, que llevará más tiempo completarla. Para encontrar su ubicación de votación, visite nuestro sitio web en www.recorder.pima.gov y haga clic en Ubicaciones de votación o llame al 520-724-4330.
Para cumplir con la Ley Federal del Derecho a Votar se ha preparado esta carta en inglés y en español.
18LTR049
Registradora del Condado Pima
Christopher J. Roads Oficial Delegado del Registro Delegado para Inscripción de Votantes Registro de documentos: (520) 724-4350 Inscripción para votar: (520) 724-4330 Fax: (520) 623-1785 www.recorder.pima.gov Dirección de Correo:
Tucson, AZ 85702-3145 Centro de Servicio Público del Condado 240 N. Stone Avenue, primer piso Tucson, AZ Registro de la historia un documento a la vez.
November 2018 Dear Pima County Voter: Arizona law requires that all ballots voted by mail must be sealed in the white ballot affidavit envelope containing your signature for comparison in order to ensure that only qualified electors are voting in this election. The reason you are receiving this letter is that when we opened the yellow mailing envelope one of the following was discovered:
You only sent us your voted ballot but did not include the white envelope marked “Pima County
Early Ballot Affidavit”.
You only sent us the white envelope marked “Pima County Early Ballot Affidavit” but did not
include your voted ballot inside the white envelope.
You sent in your voted ballot inside the white envelope marked “Pima County Early Ballot
Affidavit” however you forgot to sign your name by the large X.
A few were received by the Post Office damaged in their mail processing.
It is too late to mail you another ballot to correct these problems. These are the options you have left to vote:
Sites for dates and times or call 520-724-4330. Emergency voting is also an option at 5 locations
Ballot, which will take more time to complete. To find your polling location and times, check our website at www.recorder.pima.gov and click on Polling Locations or call 520-724-4330.
To comply with the Federal Voting Rights Acts, this letter has been prepared in both English and Spanish.
EV_Problem Ballot letter_too late to mail Revised 8-2018
18LTR047
Pima County Recorder
Christopher J. Roads Chief Deputy Recorder Registrar of Voters Document Recording: (520) 724-4350 Voter Registration: (520) 724-4330 Fax: (520) 623-1785 www.recorder.pima.gov Mailing Address:
Tucson, AZ 85702-3145 County Public Service Center 240 N. Stone Avenue, 1st Floor Tucson, AZ Recording history one document at a time.
November 2018 Dear Pima County Voter: Arizona law requires that all ballots voted by mail must be sealed in the white ballot affidavit envelope containing your signature for comparison in order to ensure that only qualified electors are voting in this election. The reason you are receiving this letter is that when we opened the yellow mailing envelope one of the following was discovered:
You only sent us your voted ballot but did not include the white envelope marked “Pima County
Early Ballot Affidavit”.
You only sent us the white envelope marked “Pima County Early Ballot Affidavit” but did not
include your voted ballot inside the white envelope.
You sent in your voted ballot inside the white envelope marked “Pima County Early Ballot
Affidavit” however you forgot to sign your name by the large X.
A few were received by the Post Office damaged in their mail processing.
It is too late to mail you another ballot to correct these problems. These are the options you have left to vote:
Sites for dates and times or call 520-724-4330. Emergency voting is also an option at 5 locations
Ballot, which will take more time to complete. To find your polling location and times, check our website at www.recorder.pima.gov and click on Polling Locations or call 520-724-4330.
To comply with the Federal Voting Rights Acts, this letter has been prepared in both English and Spanish.
EV_Problem Ballot letter_too late to mail Revised 8-2018
18LTR047
Pima County Recorder
Christopher J. Roads Chief Deputy Recorder Registrar of Voters Document Recording: (520) 724-4350 Voter Registration: (520) 724-4330 Fax: (520) 623-1785 www.recorder.pima.gov Mailing Address:
Tucson, AZ 85702-3145 County Public Service Center 240 N. Stone Avenue, 1st Floor Tucson, AZ Recording history one document at a time.
noviembre 2018 Estimado Votante del Condado de Pima: La ley de Arizona exige que todas las boletas votadas por correo deben sellarse en el sobre blanco, la Declaración Jurada de la boleta que contiene su firma para su comparación para asegurar que solo los electores calificados voten en esta elección. La razón que recibe esta carta es porque al abrir el sobre de correo amarillo se descubrió uno de los siguientes:
Usted solo nos envió su boleta marcada pero no incluyó el sobre blanco marcado como
"Declaración Jurada de Boleta Temprana del Condado de Pima".
Usted solo nos envió el sobre blanco marcado como "Declaración jurada de votación anticipada del
condado de Pima", pero no incluyó su boleta votada dentro del sobre blanco.
Envió su boleta con voto dentro del sobre blanco marcado como "Declaración jurada de votación
anticipada del Condado de Pima", pero olvidó firmar con su nombre por la X grande.
Algunos fueron recibidos por la Oficina de Correos dañados en su procesamiento de correo.
Es muy tarde para enviarle otra boleta por correo para corregir estos problemas. Estas son las opciones que le quedan para votar:
clic en Sitios de votación anticipada o llame al 520-724-4330. La votación de emergencia es una opción en 5 ubicaciones el sábado, 3 de noviembre y en 3 ubicaciones el lunes, 5 de noviembre.
Provisional, que llevará más tiempo para completar. Para localizar su ubicación y horario de votación, visite nuestro sitio web en www.recorder.pima.gov y haga clic en Ubicaciones de votación o llame al 520-724-4330.
Para cumplir con la Ley Federal del Derecho a Votar se ha preparado esta carta en inglés y en español.
18LTR047
Registradora del Condado Pima
Christopher J. Roads Oficial Delegado del Registro Delegado para Inscripción de Votantes Registro de documentos: (520) 724-4350 Inscripción para votar: (520) 724-4330 Fax: (520) 623-1785 www.recorder.pima.gov Dirección de Correo:
Tucson, AZ 85702-3145 Centro de Servicio Público del Condado 240 N. Stone Avenue, primer piso Tucson, AZ Registro de la historia un documento a la vez.
November 9, 2018 Dear Pima County Voter: We received an early ballot from you for the November 6, 2018 General Election. However, the signature on the ballot does not match the signature on your voter registration form. Before we can submit the ballot for counting, we need to verify that the signature on the ballot is yours. You must call 724-4330 immediately to discuss this matter with our staff. If you do not call, we cannot process your ballot to be counted. Phone lines will be open from 8 am to 5 pm as follows: Saturday, November 10 Sunday, November 11 Monday, November 12, Veteran's Day Tuesday, November 13 Wednesday, November 14 The deadline to resolve this issue is 5:00 p.m. on Wednesday, November 14, 2018. Thank you for your attention to this matter.
To comply with the Federal Voting Rights Acts, this letter has been prepared in both English and Spanish.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * noviembre 9, 2018 Estimado Votante del Condado de Pima: Hemos recibido una boleta temprana de usted para la elección general del 6 de noviembre de 2018. Sin embargo, la firma en la boleta no concuerda con la firma en su formulario de inscripción para votar. Antes de poder aceptar la boleta para que sea contada, tenemos que verificar que la firma en la boleta es suya. Debe usted llamar al 724-4330 inmediatamente para hablar con nuestro personal sobre este asunto. Si usted no llama, no se podrá procesar su boleta para ser contada. Nuestras líneas telefónicas estarán abiertas de 8 am a 5 pm en los días siguientes: sábado, 10 de noviembre domingo, 11 de noviembre lunes, 12 de noviembre, Día de Veteranos martes, 13 de noviembre miércoles, 14 de noviembre El ultimo dia para resolver es asunto es el miércoles, 14 de noviembre de 2018 a las 5:00 de la tarde. Gracias por su atención a este asunto.
Para cumplir con la Ley Federal del Derecho a Votarse ha preparado esta carta en inglés y en español.
EV_Signature No MatchRevised Nov 2018 18LTR048
Pima County Recorder
Christopher J. Roads Chief Deputy Recorder Registrar of Voters Document Recording: (520) 724-4350 Voter Registration: (520) 724-4330 Fax: (520) 623-1785 www.recorder.pima.gov Mailing Address:
Tucson, AZ 85702-3145 County Public Service Center 240 N. Stone Avenue, 1st Floor Tucson, AZ Recording history one document at a time.
noviembre 2018 Estimado Votante del Condado de Pima: La ley de Arizona exige que todas las boletas votadas por correo deben sellarse en el sobre blanco, la Declaración Jurada de la boleta que contiene su firma para su comparación para asegurar que solo los electores calificados voten en esta elección. La razón que recibe esta carta es porque al abrir el sobre de correo amarillo se descubrió uno de los siguientes:
Usted solo nos envió su boleta marcada pero no incluyó el sobre blanco marcado como
"Declaración Jurada de Boleta Temprana del Condado de Pima".
Usted solo nos envió el sobre blanco marcado como "Declaración jurada de votación anticipada del
condado de Pima", pero no incluyó su boleta votada dentro del sobre blanco.
Envió su boleta con voto dentro del sobre blanco marcado como "Declaración jurada de votación
anticipada del Condado de Pima", pero olvidó firmar con su nombre por la X grande.
Algunos fueron recibidos por la Oficina de Correos dañados en su procesamiento de correo.
Es muy tarde para enviarle otra boleta por correo para corregir estos problemas. Estas son las opciones que le quedan para votar:
clic en Sitios de votación anticipada o llame al 520-724-4330. La votación de emergencia es una opción en 5 ubicaciones el sábado, 3 de noviembre y en 3 ubicaciones el lunes, 5 de noviembre.
Provisional, que llevará más tiempo para completar. Para localizar su ubicación y horario de votación, visite nuestro sitio web en www.recorder.pima.gov y haga clic en Ubicaciones de votación o llame al 520-724-4330.
Para cumplir con la Ley Federal del Derecho a Votar se ha preparado esta carta en inglés y en español.
18LTR047
Registradora del Condado Pima
Christopher J. Roads Oficial Delegado del Registro Delegado para Inscripción de Votantes Registro de documentos: (520) 724-4350 Inscripción para votar: (520) 724-4330 Fax: (520) 623-1785 www.recorder.pima.gov Dirección de Correo:
Tucson, AZ 85702-3145 Centro de Servicio Público del Condado 240 N. Stone Avenue, primer piso Tucson, AZ Registro de la historia un documento a la vez.
November 9, 2018 Dear Pima County Voter: We received an early ballot from you for the November 6, 2018 General Election. However, the signature on the ballot does not match the signature on your voter registration form. Before we can submit the ballot for counting, we need to verify that the signature on the ballot is yours. You must call 724-4330 immediately to discuss this matter with our staff. If you do not call, we cannot process your ballot to be counted. Phone lines will be open from 8 am to 5 pm as follows: Saturday, November 10 Sunday, November 11 Monday, November 12, Veteran's Day Tuesday, November 13 Wednesday, November 14 The deadline to resolve this issue is 5:00 p.m. on Wednesday, November 14, 2018. Thank you for your attention to this matter.
To comply with the Federal Voting Rights Acts, this letter has been prepared in both English and Spanish.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * noviembre 9, 2018 Estimado Votante del Condado de Pima: Hemos recibido una boleta temprana de usted para la elección general del 6 de noviembre de 2018. Sin embargo, la firma en la boleta no concuerda con la firma en su formulario de inscripción para votar. Antes de poder aceptar la boleta para que sea contada, tenemos que verificar que la firma en la boleta es suya. Debe usted llamar al 724-4330 inmediatamente para hablar con nuestro personal sobre este asunto. Si usted no llama, no se podrá procesar su boleta para ser contada. Nuestras líneas telefónicas estarán abiertas de 8 am a 5 pm en los días siguientes: sábado, 10 de noviembre domingo, 11 de noviembre lunes, 12 de noviembre, Día de Veteranos martes, 13 de noviembre miércoles, 14 de noviembre El ultimo dia para resolver es asunto es el miércoles, 14 de noviembre de 2018 a las 5:00 de la tarde. Gracias por su atención a este asunto.
Para cumplir con la Ley Federal del Derecho a Votarse ha preparado esta carta en inglés y en español.
EV_Signature No MatchRevised Nov 2018 18LTR048
Pima County Recorder
Christopher J. Roads Chief Deputy Recorder Registrar of Voters Document Recording: (520) 724-4350 Voter Registration: (520) 724-4330 Fax: (520) 623-1785 www.recorder.pima.gov Mailing Address:
Tucson, AZ 85702-3145 County Public Service Center 240 N. Stone Avenue, 1st Floor Tucson, AZ Recording history one document at a time.