Welcome to the 32 nd Peregrine Membership Meeting Mount St Francis Auditorium 13 Nov 2019
Agenda STATE of the ASSOCIATION 2019/2020 PRESENTATIONS President’s Report 2020 Safety & Security Treasurer’s Report Helping Keep Peregrine Safe & Secure 2019 Projected Financials 2020 Covenant Compliance 2020 Budget Overview Accelerating the Process 2019/2020 BOARD OF 2020 Infrastructure & DIRECTORS ELECTIONS Landscaping Projects PARTNER PRESENTATIONS Investing in Peregrine Todd Frisbie, City Traffic ANNOUCEMENTS Engineer Election Results Traffic Calming in Peregrine ADJOURNMENT Don Knight, COS District 1 Councilman Ashley Whitworth, CSFD Wildfire Mitigation, Firewise
2019 DELIVERED SUCCESS TRANSPARENCY REJUVENATE MODERNIZE COMPLIANCE COMMUNITY COMMUNICATION INFRASTRUCTURE RECRUITMENT BUILDING
ASSOCIATION FIRST’s FRIENDS OF BUDGET SURVEY PEREGRINE COMMITTEE RESPONSES ENFORCEMENT CINEMA IN DRONE PROCEDURE THE PARK FLIGHTS
2019 Survey – Satisfaction Rating Overall Satisfied 76.96%
2019 Projected Financials & 2020 Budget Overview Jim Medley, Treasurer
2019 Financial Results vs Budget 2019 Forecast Budget Variance Net Revenue * $395,305 $387,680 $7,625 Operating Expenses * $303,645 $317,522 $13,877 Net Income $91,660 $70,158 $21,502 Reserve Beginning Balance $342,643.19 Project Spending -$90,838.07 Funding $53,005.70 Ending Balance $304,660.82 *Trash/Recycling is a pass-through, excluded from these income and expense numbers
2019 PMA Income – $395,305 * Annual Assessment: $400 Other Income, 1.9% Sub-Association Assessment, 11.9% PMA Assessment, 86.2% *Trash/Recycling is a pass-through, excluded from these income and expense numbers Figures are unaudited
2019 Operating Expenses - $303,645 * Community IT 2.7% 0.6% Utilities Security 19.5% 6.7% Maintenanace 17.5% Landscaping 17.4% Administration 17.3% Management 18.3% *Trash/Recycling is a pass-through, excluded from these income and expense numbers Figures are unaudited
2020 PMA Income - $407,064* Annual Assessment: $420 Sub-Association Assessment 12% PMA Assessment 88% *Trash/Recycling is a pass-through, excluded from these income and expense numbers
2020 PMA Budget Income & Expenses Total Income: $407,064 $69,204 – 17% Net Income Variable $131,500 – 32% Expense Fixed $206,360 – 51% Expense
2020 Fixed Expenses - $206,360 61% of Total Operating Expenses Administration Audit 3% 1% Insurance 6% Bookkeeping Utilities - Water & 8% Electric 31% Landscaping Maintenance Management Fee Contract 27% 24% % of fixed *Trash/Recycling is a pass-through, excluded from these income and expense numbers expenses only
2020 Variable Expenses - $131,500 39% of Total Operating Expenses Legal Community Projects IT Support 1% 1% 4% Contingency 8% Security/Extra Duty Patrols Community 22% Events 8% Administration 8% Gen Maint & Repairs 20% Sprinkler Repairs 13% % of variable expenses only Snow Removal 15%
2020 Reserves Projection Assessment $500,000 $450 $400 $400,000 $350 $300,000 $300 $200,000 $250 $200 $100,000 $150 $0 $100 ($100,000) $50 ($200,000) $0 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Net Reserve Funding Ending Balance
Board of Directors Elections Candidates: Andrew Bird – 2 nd Term
Partner Presentation Traffic Calming in Peregrine Todd Frisbie, P.E., PTOE Traffic Engineering Division Manager & City Traffic Engineering Todd.Frisbie@coloradosprings.gov
CSFD - Wildfire Mitigation Ashley Whitworth CSFD WildFire Mitigation Program
2019/2020 Safety & Security Keeping Peregrine Safe with Actionable Information Rich Poturalski, Director at Large Safety & Security Chair
Safety & Security Team Charter Advise/assist the PMA on safety & security issues, concerns Monitor, assess, review, recommend, and report on specific issues/concerns Maintain City and Community liaison Colorado Springs Police and Fire Departments Colorado Springs City agencies Community organizations (CONO)
Two Interlocked Programs O U R C O M M U N I T Y T E C H N O L O G Y
INFORMATION MATTERS Peregrine website Peregrine Aware emails/alerts Peregrine Life articles
TECHNOLOGY CAN HELP
PATROLS HELP DETER Hired Private and CSPD (off-duty) patrols Includes 2 and 4 hour patrols Balanced rolling schedule, both day & night patrols Improved deterrence: Flashing Lights, “Active Observers” 2020 Budget cost is $2.38 / month per household
PATROLS HELP DETER 2017-2018 versus 2018-2019 (September to September) Auto-related Thefts / Burglaries 44% reduction Home Break-Ins / Burglaries 50% reduction Auto Thefts & Home Thefts TOTAL Crimes Break-ins & Burglaries Incidents 9 6 15 9/2017 to 9/2018 5 3 8 9/2018 to 9/2019 Sources: myneighborhoodupdate.net communitycrimemap.com
2020 Forecast – What to Expect! Double CSPD Off-Duty Patrols Continue extended 4 hr and 2 hr patrols Stress “Active Observers” Continue our Peregrine Aware emails and alerts Work with the City on traffic safety Finalize street lighting at OV and Centennial intersection Lane striping at 3-way stop
2019/2020 Covenant Compliance Accelerating the Process Dane Juarez, Vice President & Covenant Compliance Chair
Covenant Compliance Committee Goals Review policies and procedures Update and clarify to make them more understandable Validate that all changes are in accordance with the Protective Covenants Coordinate with Z&R, Peregrine’s Management Company Violation Notices Best practices Service Levels Respond to inputs from community Incorporate survey responses into planning
Success Delivered in 2019 Revised and clarified the Enforcement Procedure Equitable fine schedules Accelerated time from violation notification to resolution Implemented the Association’s Right to Cure option when violations are not resolved in a timely manner www.peregrinehoa.com/resources Simplified 7 sections in Rules and Regulations Updated the services and duties of the Z&R Management Company contract
Plans for 2020 Determine the sections that require updating Input from Board members Input from Committee members Review 2019 survey for community input Communicate plans to community Compliance Committee members are Cindy Lau Steve Garcia Carolyn Hatcher
2019/2020 Infrastructure & Landscaping Projects Investing in Peregrine Jim Richards, Secretary & Infrastructure &Landscaping Chair
2019 Rejuvenation Priorities Complete update of east Peregrine entry Repair masonry, apply protective coating Assess current status of irrigation system Begin standardization of irrigation system Continue mulch to rock conversion Begin erosion control measures Use self-help to plant flower beds
Multi faceted rejuvenation Infrastructure Filing Sign Repair / Capstone Repair / Weatherproofing Fence Repair & Painting / Capstone Repair & Coating Landscaping Flower Beds / Plant Annuals / Restructure Perennials Re-rock Eroded Beds / Mulch to Rock Conversions Use Self-Help When Possible Explore Xeriscape Initiatives Irrigation Standardization / Repairs
2020 Project Priorities Infrastructure and Landscaping 2020 Projects: Fence Stain, Capstone Repairs, Capstone Sealing (Part I) $15K “In-Ground” Irrigation Repairs for Standardization $14K Mulch to Rock Conversion at Vantage/W. Woodmen (West) $15K Mulch to Rock Kittridge / W. Woodmen (East side, N and S) $15K Annual Bedding Plants $ 1K Total $63K
2021/2022 Project Priorities Infrastructure and Landscaping 2021 Projects: Orchard Valley Rejuvenation $35K Fence Stain, Capstone Repairs, Capstone Sealing (Part II) $15K “In-Ground” Irrigation Repairs for Standardization $12K Annual Bedding Plants $ 1K Total $63K 2022 Projects: Complete mulch to rock conversion $36K Remaining beds along West Woodmen “In-Ground” Irrigation Repairs for Standardization $12K Fence Partial Repairs, Spring & Fall $ 6K Annual Bedding Plants $ 1K Total $55K
Future Projects Annual Estimated Costs Projects Yet to be Programmed Wildfire Mitigation ($48K over 4 years) $12K Irrigation Control Valves (projected $60K+ over 4 years) $15K Fence Partial Repairs, Spring & Fall $ 6K “In-Ground” Irrigation Repairs for Standardization $12K Update Irrigation Controllers for Alpine Glen $16K Corner Landscape Concept, W.Woodmen & Kittridge $30K
Stuff that still needs to get done Upgrade southwest entrance to Peregrine Centennial & Orchard Valley Enhancements Along West Woodmen in Upper Peregrine Erosion Control Blodgett west of Cedar Canyon sign Bluffview to Blodgett
Peregrine Where families thrive Landscaping & Infrastructure Protects & Enhances Property Values
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