Peregrine Membership Meeting Mount St Francis Auditorium 13 Nov - - PowerPoint PPT Presentation

Peregrine Membership Meeting

Welcome to the 32nd

Mount St Francis Auditorium 13 Nov 2019

Agenda

 STATE of the ASSOCIATION

 President’s Report  Treasurer’s Report

 2019 Projected Financials  2020 Budget Overview

 2019/2020 BOARD OF DIRECTORS ELECTIONS  PARTNER PRESENTATIONS

 Todd Frisbie, City Traffic Engineer

 Traffic Calming in Peregrine

 Don Knight, COS District 1 Councilman  Ashley Whitworth, CSFD Wildfire Mitigation, Firewise

 2019/2020 PRESENTATIONS

 2020 Safety & Security

 Helping Keep Peregrine Safe & Secure

 2020 Covenant Compliance

 Accelerating the Process

 2020 Infrastructure & Landscaping Projects

 Investing in Peregrine

 ANNOUCEMENTS

 Election Results

 ADJOURNMENT

2019 DELIVERED SUCCESS

MODERNIZE COMMUNICATION COMMUNITY BUILDING RECRUITMENT TRANSPARENCY REJUVENATE COMPLIANCE INFRASTRUCTURE

ASSOCIATION FIRST’s

BUDGET COMMITTEE ENFORCEMENT PROCEDURE CINEMA IN THE PARK SURVEY RESPONSES FRIENDS OF PEREGRINE DRONE FLIGHTS

2019 Survey – Satisfaction Rating

Overall Satisfied 76.96%

2019 Projected Financials & 2020 Budget Overview

Jim Medley, Treasurer

2019 Financial Results vs Budget

2019 Forecast Budget Variance Net Revenue * $395,305 $387,680 $7,625 Operating Expenses * $303,645 $317,522 $13,877 Net Income $91,660 $70,158 $21,502

*Trash/Recycling is a pass-through, excluded from these income and expense numbers

Reserve Beginning Balance $342,643.19 Project Spending

• $90,838.07

Funding $53,005.70 Ending Balance $304,660.82

2019 PMA Income – $395,305*

*Trash/Recycling is a pass-through, excluded from these income and expense numbers

PMA Assessment, 86.2% Sub-Association Assessment, 11.9% Other Income, 1.9% Figures are unaudited

Annual Assessment: $400

2019 Operating Expenses - $303,645*

Utilities 19.5% Landscaping 17.4% Management 18.3% Administration 17.3% Maintenanace 17.5% Security 6.7% Community 2.7% IT 0.6%

*Trash/Recycling is a pass-through, excluded from these income and expense numbers

Figures are unaudited

2020 PMA Income - $407,064*

PMA Assessment 88% Sub-Association Assessment 12%

Annual Assessment: $420

*Trash/Recycling is a pass-through, excluded from these income and expense numbers

2020 PMA Budget Income & Expenses

$206,360 – 51% $131,500 – 32% $69,204 – 17% Variable Expense Fixed Expense Net Income

Total Income: $407,064

Utilities - Water & Electric 31% Management Fee 27% Landscaping Maintenance Contract 24% Bookkeeping 8% Insurance 6% Administration 3% Audit 1%

2020 Fixed Expenses - $206,360

61% of Total Operating Expenses

*Trash/Recycling is a pass-through, excluded from these income and expense numbers

% of fixed expenses only

2020 Variable Expenses - $131,500

39% of Total Operating Expenses

Security/Extra Duty Patrols 22% Gen Maint & Repairs 20% Snow Removal 15% Sprinkler Repairs 13% Administration 8% Community Events 8% Contingency 8% IT Support 4% Legal 1% Community Projects 1%

% of variable expenses only

2020 Reserves Projection

$0 $50 $100 $150 $200 $250 $300 $350 $400 $450 ($200,000) ($100,000) $0 $100,000 $200,000 $300,000 $400,000 $500,000 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Net Reserve Funding Ending Balance

Assessment

Board of Directors Elections

Candidates: Andrew Bird – 2nd Term

Partner Presentation

Todd Frisbie, P.E., PTOE Traffic Engineering Division Manager & City Traffic Engineering

Traffic Calming in Peregrine

Todd.Frisbie@coloradosprings.gov

CSFD - Wildfire Mitigation

Ashley Whitworth CSFD WildFire Mitigation Program

2019/2020 Safety & Security

Rich Poturalski, Director at Large Safety & Security Chair

Keeping Peregrine Safe with Actionable Information

Safety & Security Team Charter

Advise/assist the PMA on safety & security issues, concerns Monitor, assess, review, recommend, and report on specific issues/concerns Maintain City and Community liaison

 Colorado Springs Police and Fire Departments  Colorado Springs City agencies  Community organizations (CONO)

O U R C O M M U N I T Y

Two Interlocked Programs

T E C H N O L O G Y

INFORMATION MATTERS

Peregrine website Peregrine Aware emails/alerts Peregrine Life articles

TECHNOLOGY CAN HELP

PATROLS HELP DETER

• Hired Private and CSPD (off-duty) patrols
• Includes 2 and 4 hour patrols
• Balanced rolling schedule, both day & night patrols
• Improved deterrence: Flashing Lights, “Active Observers”
• 2020 Budget cost is $2.38 / month per household

Auto-related Thefts / Burglaries

 44% reduction

Home Break-Ins / Burglaries

 50% reduction

2017-2018 versus 2018-2019 (September to September) Crimes Auto Thefts & Break-ins Home Thefts & Burglaries TOTAL Incidents 9/2017 to 9/2018 9 6 15 9/2018 to 9/2019 5 3 8

Sources: myneighborhoodupdate.net communitycrimemap.com

PATROLS HELP DETER

2020 Forecast – What to Expect!

Double CSPD Off-Duty Patrols Continue extended 4 hr and 2 hr patrols Stress “Active Observers” Continue our Peregrine Aware emails and alerts Work with the City on traffic safety

• Finalize street lighting at OV and Centennial

intersection

• Lane striping at 3-way stop

2019/2020 Covenant Compliance

Dane Juarez, Vice President & Covenant Compliance Chair

Accelerating the Process

Covenant Compliance Committee Goals

 Review policies and procedures

 Update and clarify to make them more understandable  Validate that all changes are in accordance with the Protective Covenants

 Coordinate with Z&R, Peregrine’s Management Company

 Violation Notices  Best practices  Service Levels

 Respond to inputs from community

 Incorporate survey responses into planning

Success Delivered in 2019

Revised and clarified the Enforcement Procedure

 Equitable fine schedules  Accelerated time from violation notification to resolution  Implemented the Association’s Right to Cure option when violations are not resolved in a timely manner  www.peregrinehoa.com/resources

Simplified 7 sections in Rules and Regulations Updated the services and duties of the Z&R Management Company contract

Plans for 2020

Determine the sections that require updating

 Input from Board members  Input from Committee members  Review 2019 survey for community input

Communicate plans to community Compliance Committee members are

 Cindy Lau  Steve Garcia  Carolyn Hatcher

2019/2020 Infrastructure & Landscaping Projects

Jim Richards, Secretary & Infrastructure &Landscaping Chair

Investing in Peregrine

2019 Rejuvenation Priorities

 Complete update of east Peregrine entry  Repair masonry, apply protective coating  Assess current status of irrigation system  Begin standardization of irrigation system  Continue mulch to rock conversion  Begin erosion control measures  Use self-help to plant flower beds

Multi faceted rejuvenation

 Infrastructure

 Filing Sign Repair / Capstone Repair / Weatherproofing  Fence Repair & Painting / Capstone Repair & Coating

 Landscaping

 Flower Beds / Plant Annuals / Restructure Perennials  Re-rock Eroded Beds / Mulch to Rock Conversions  Use Self-Help When Possible  Explore Xeriscape Initiatives

 Irrigation

 Standardization / Repairs

2020 Project Priorities Infrastructure and Landscaping

 2020 Projects:

 Fence Stain, Capstone Repairs, Capstone Sealing (Part I) $15K  “In-Ground” Irrigation Repairs for Standardization $14K  Mulch to Rock Conversion at Vantage/W. Woodmen (West) $15K  Mulch to Rock Kittridge / W. Woodmen (East side, N and S) $15K  Annual Bedding Plants $ 1K  Total $63K

2021/2022 Project Priorities Infrastructure and Landscaping

 2021 Projects:

 Orchard Valley Rejuvenation $35K  Fence Stain, Capstone Repairs, Capstone Sealing (Part II) $15K  “In-Ground” Irrigation Repairs for Standardization $12K  Annual Bedding Plants $ 1K  Total $63K

 2022 Projects:

 Complete mulch to rock conversion $36K

 Remaining beds along West Woodmen

 “In-Ground” Irrigation Repairs for Standardization $12K  Fence Partial Repairs, Spring & Fall $ 6K  Annual Bedding Plants $ 1K  Total $55K

Future Projects Annual Estimated Costs

Projects Yet to be Programmed

 Wildfire Mitigation ($48K over 4 years) $12K  Irrigation Control Valves (projected $60K+ over 4 years) $15K  Fence Partial Repairs, Spring & Fall $ 6K  “In-Ground” Irrigation Repairs for Standardization $12K  Update Irrigation Controllers for Alpine Glen $16K  Corner Landscape Concept, W.Woodmen & Kittridge $30K

Stuff that still needs to get done

Upgrade southwest entrance to Peregrine

Centennial & Orchard Valley

Enhancements Along West Woodmen in Upper Peregrine Erosion Control

Blodgett west of Cedar Canyon sign Bluffview to Blodgett

Peregrine Where families thrive

Landscaping & Infrastructure Protects & Enhances Property Values