Paperless Practice Presented by Katrina Otto, Train IT Medical - - PDF document
BP Summit 2012 Paperless Practice Presented by Katrina Otto, Train IT Medical Paperless Power Tools Paperless Power Tools Bulk Document Scanning Bulk Document Scanning Secure Messaging Autofill Shortcuts Messages To do list
Presented by Katrina Otto, Train IT Medical Bulk Document Scanning
Bulk Document Scanning Secure Messaging Autofill Shortcuts Messages To do list
Old System Old System New System New System
Current Workflow Current Workflow
1. Mail opened 2. Receptionist puts mail in Doctors office
New Improved New Improved Workflow Workflow
1. Mail opened Doctors office 3. Doctor reads mail – writes ‘release mark’ eg. make appointment, file etc 4. Mail returned to receptionist. 5. Receptionist scans all documents into patient records. 2. Receptionist scans all mail into BP - Doctors In-box 3. Doctor checks BP In-box daily and ‘actions’ eg. ‘make appointment’ etc. (this files documents in patient record). 4. Receptionist follows-up all actions via Follow-up Inbox.
Autofill example:
PDX PDX
Shortcut PDX
PDX plus spacebar or enter
= Unintended pregnancy - will need time to consider options. Pregnancy options discussed. Pregnancy options booklet given.
Tip: If you have already typed text in your progress note that would make a good shortcut copy (Ctrl C) then in Autofill, paste (Ctrl V).
Shortcut created by Family Planning NSW For more samples see www.trainitmedical.com.au/resources/best‐practice
Excision lesion ^ ‐ performed under sterile conditions Local anaesthetic: ^% xylocaine with adrenaline Instruments Sterilisation No: ^ Lesion Size: ^ Suture Material: ^
Number of sutures: ^ Removal of sutures in ^ days Education re care of wound given Specimen sent to ^
By creating shortcuts you only type the variable information and this ensures clinical notes are customised for each patient while minimising typing of common text. Hold the shift key and the number 6 on your keyboard to type the caret (^). Variable information relevant to each patient can then be entered at each ‘caret’. Move quickly between ‘carets’ by pressing Control F5.
For more samples see www.trainitmedical.com.au/resources/best‐practice
‘Link to Patient’ will keep a permanent record if Open Patient is selected
Audit Trail available
F6
Tip: Bigger practices may like to create a group (Setup, Configuration) and if message is linked to patient, staff can open patient record to see if instruction in message has been completed.
Patient is selected from the message. To view all messages choose View, Patient Messages from patient record.
F6
Tip: You can set the To-do list to automatically display as you log on, log off or close BP. This can be handy as a final reminder of something you had intended to do that day. Setup > Preferences > General.
1. Use Bulk Document Import to scan directly into In‐box. 2. Export daily appointment list to USB for paperless emergency backup list of names with contact numbers. 3 Keep a charged laptop handy
3. Keep a charged laptop handy. 4. Send letters using Secure Messaging. 5. Use Autofill shortcuts in Progress Notes and letters to streamline quality clinical data collection. 6. Use ‘Link to Patient’ in Messages for audit trail. 7. Use To Do list and set to ‘pop‐up on log off’ for own reminders. 8. Design practice ‘systems’ for Pathology Management & Reminders. 9. Keep patient data up‐to‐date and clinically relevant and....
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Train IT Medical, Tel: 0424 580 286, www.trainitmedical.com.au, katrina@trainitmedical.com.au