Over ervie iew w of SP and P and the e Adv dvis isor or Vie - - PowerPoint PPT Presentation

• Over

ervie iew w of SP and P and the e Adv dvis isor

• r Vie

iew

• Adv

dvis isin ing g usin ing g SP

• Obser

ervati tions

• ns about

ut SP

• Ques

esti tions

• ns

OVERVIEW OF ADVISOR VIEW

COURSE PLAN

• View student’s registered or planned courses for each

semest mester er

• Approve

e or deny student dent plan

COURSE PLAN

• Calen

endar ar view of student’s schedule

• Choose
• se secti

tions

• ns on calendar

ndar

COURSE PLAN

Most t useful l functions: ctions: view w availab ilable le secti tion

• ns on a calendar

endar and d approve e a plan

Regist stere red d secti tions

• ns are

green, , planne ned d (but not

• t yet

et regist stered) red) are dark rk yellow, , closed d secti tions

• ns are red and

ava vailable secti tions ns are light ht yellow.

TIMELINE

• Horizo

rizontal ntal view of exem emptions, ptions, comple leted ed cour urses ses and nd planne ned courses ses

• Most

t like e XTRI I screen en in Colleagu league

TIMELINE

Most t us useful ul fun unction: ction: view w exemption ptions, , view w comple leted ed cour urses es and d grades ades, , plan n out t remain aining ing courses ses

PROGRESS

• Most

t like e De Degree ree Evaluation luation tool l on n Web b Advisor sor

Dark rk green indi ndicat cates s comp mpleted d credi dits ts, light hter r green indic dicat ates es current rent registr strati tions ns and yellow indi dicat cates s planned ned credi dits

PROGRESS

• Shows

ws all degre ree e require uirement nts s and nd what t has be been n comple leted ed, , in progress gress and planne ned for future re term rms

Links s to Course se Catal alog

• g to view

description cription and availab vailable secti tion

• ns,

s,

• r plan to specif

cific ic term

Comp mplet eted ed courses ses are green, , registere ered d and planned ned courses ses are yellow and require quireme ment nts s that t have not

• t been met

et are in red

PROGRESS

• Links

nks to cour urse se catalog; log; ens nsure ures s the correc rect t cour urses ses are recommend

• mmended

ed

• Developmental

lopmental and other er courses ses not counti ting g towar ards ds major jor are at the bottom

• m of the page
• Can view a new program and see a student’s progress

towar ards ds a differen erent t major

• r

Most useful function: view a student’s degree requirem uirements ents and prog rogres ress

COURSE CATALOG

• View

w all courses, ses, secti tions,

• ns, course

se descripti criptions,

• ns, availa

labil bilit ity, , inst struct ructor

• r,

, and can filt lter er by differen erent t parame ameter ers

COURSE CATALOG

Most t useful l function: ction: view w course e inform

• rmation/

ation/req requisit uisites s and add it to a student’s plan

NOTES

• Keeps

ps a histor

• ry

y of all commu munic nication ations s and plan revie iews ws

• Save any remind

minder ers or notes es that at might ht be helpful ful for future ure meeti ting ngs

• Keep in mind that anything posted here can be seen by student and all

advisors

• Advisors can also email students directly; email can be found under their name

and ID number

Most t useful l function: ction: Keep tr track k of all advising vising-relat related ed comm mmunic unicatio tion n with th stu tuden ents ts

PLAN ARCHIVE, TEST SCORES, AND UNOFFICIAL TRANSCRIPT

• View

w previously iously archiv hived ed plans

• Vi

View w and nd print nt un unofficial icial transc nscripts ripts

PLAN ARCHIVE, TEST SCORES, AND UNOFFICIAL TRANSCRIPT

• View

w College lege Plac acemen ement t Test st, , ESL, L, and SAT resu sults lts Most useful function: Be reacquainted with student’s academic demic plan n and d view w CPT scores res

STUDENT VIEW

Stud udent ent view w shows

• ws most of the same

e informa matio ion n with the followi

• llowing

ng tabs: Home Calendar view of student’s current schedule, cumulative GPA, progress bar My Progr gres ess Same as Advisor’s “Progress” tab Plan n & Sched edule ule Three ee sub-sections ections: Sched edul ule e – calendar view of the Advisor’s “Course Plan” tab Timel eline ine – same as the Advisor’s “Timeline” tab Advisin ising g – same as the Advisor’s “Notes” tab with a button to reques uest a review iew Course se Catalog alog, , Test Summary mary, , and Unof

• fficial

cial Trans nscr crip ipt tabs s are the same. me.

STUDENT PLANNER OBSERVATIONS

• Any

y registr strat ation

• n holds

s appear ar as pop-up up not

• tific

ificat ations ions loca cated ed

• n the upper right hand corner of a student’s page
• Not
• t easy

y to find corresp

• rrespondi
• nding

ng secti tion

• ns for

r co-enr enrol

• lle

led classes sses

• Most relevant for co-enrolled developmental courses
• Co-enrolled courses are highlighted in yellow in Timeline view
• Advisors can highlight appropriate sections and course

descriptions

• Still have

e to lift registr trat ation ion holds ds in Colleague eague (Advis ising) ing)

• Approval

al or r reject ction ion of f plan will not

• t prevent

nt a registrat stration ion for r an incor

• rrect

ect course urse

• Be judicious in use of protecting a plan approval
• Testing

ng infor

• rmat

ation ion only y show w scor

• res

s and not

• t course

urse place cement ent

• Clicking on the browser’s “back” button exits the program
• SP may time out

t quickl ckly

ADVISING A STUDENT

A student dent submits mits a plan for revie iew w or reque uest sts s an advising sing appoint intmen ment.

• t. Wh

What happen ens s ne next? xt?

Charles is a Business Administration student with 3 transfer credits. He is seeking approval for his Fall 2017 plan and would like to discuss a potential major change…

ADVISING A STUDENT

• Receiv

eive e notif ific ication ation that at a student dent has submit mitted ed a plan n for review

• Student record will be at the top of your advisee list with an hour

glass icon

• Altern

ernat ately ely, , search h for advisee see using ng their ir Name or ID#

ADVISING A STUDENT

• View

w suggest gested ed plan n under r Course se Plan an or Timeline eline view

ADVISING A STUDENT

• View

w suggest gested ed plan n under r Course se Plan an or Timeline eline view

• Check for exemptions, prerequisite courses, and grades

Planned ed courses ses appear ar in dark rk gray. . Courses ses with h prere requi uisites es that t might ht not

• t

have been met et will have yellow war warni nings. ngs.

ADVISING A STUDENT

• Check

k Progress

• gress view

w to make e sure e courses ses count t towar ards ds require uirement nts

• Even if courses count towards requirements, make sure that

prerequisites for the course are met

Planne ned d course se meets ets degree e requi quiremen ement

ADVISING A STUDENT

• Move courses

ses to appropria

• priate

e terms rms if necessa ssary, , or sug ugge gest st prereq requi uisit ites es and nd/or

• r alter

ernativ natives es

Conf nfirm m that t ECO O 201 was transf sferr erred ed in from previou ious s college, ege, and sugges gest t MAT 129 duri ring g a Summer er term rm

ADVISING A STUDENT

• Optional:

ional: plan out other er requiremen uirements ts that t have not be been n star arted ed to fut uture ure semest mester ers s

Cours rse code e links s to Course se Catal alog.

• g. Click

ick link to add the course se to a semest ester er plan.

• Can add a specific section to a student’s schedule

ADVISING A STUDENT

Click ck on butt tton

• n

to add specif cific ic secti tion

• n to a

student’s schedule.

• edule. This

is does s NOT T re regist ster r a student dent for the secti tion.

• n.

• Once each required

uired course se is planned nned to a semest mester er, , that t group uping ing will l be list sted ed as Fully ly Planned anned under r the Progr gress ess view in yello low. . Comple leted ed requir iremen ements ts are in green. een.

ADVISING A STUDENT

ADVISING A STUDENT

• “View a New Program” in Progres

gress s View w to propose

• se a

differe erent nt major

• r
• Completed, in progress and planned courses are filtered into

hypothetical major

ADVISING A STUDENT

• Approve

e or deny courses ses for each term rm under r Course se Plan n view w by choosing sing each cour urse se and nd clickin king g on n the appropria

• priate

e button

• n or selecting

ecting all

Select t each course se to approve

• r deny. Appr

proved d course ses s will have a g green thumbs umbs up icon. n. Click ck on Review w Comp mplete button n after r plan is approved. d. Please not

• te that appro

rova val or rejectio tion n of planne nned courses es does not

• t pro

rohibit students ents fro rom m registeri ering ng for the course if they meet et appro ropri riat ate requisit sites. .

If a student changes their academic plan several times and re-adds a course that was previously approved (or denied) for the same term, the prior approval for that course will remain.

ADVISING A STUDENT

• Archiv

ive plan, n, lift t any registrat istration ion holds ds in Colle lleagu ague/S e/STMC TMC screen en, , and nd send nd a no note e to your ur advisee. see.

• Be specific and explicit if suggesting course substitutions or

fully explain and plan denials

After clicki cking ng on Review w Comple plete e butt tton,

• n, you

will be asked ed to archiv ive e the course se plan. n.

ADVISING A STUDENT

• Once

ce a plan has been en revie iewed, d, studen udent t can choose

• ose secti

tion

• ns

s un under er Plan & Schedu hedule le in the e stude udent nt view w and regist ster er for r cour urses ses in their eir SP account.

• unt. The

e calendar endar view w in a studen udent t account

• unt looks
• ks very

y similar ilar to the advisor’s view below.

Studen dents s can clic ick here e to find d one e that t fits s into

• their

ir desir sired ed sched hedule le. If studen dent is eligib ible le to regist ister er online, ine, they can clic ick the Regist ister er button

• n

to regist ister er for the cour

• urse.

se.

QUESTIONS?