OS RAA PI Letter Outreach S ession Office for S ponsored - - PowerPoint PPT Presentation
OS RAA PI Letter Outreach S ession Office for S ponsored Research and Award Administration Zach Gill- S enior Grant and Contract Officer Amanda Watts- Team Lead S et Up Coordinator Vickie Watkins- Grant and Contract Officer Agenda OS RAA
Office for S ponsored Research and Award Administration Zach Gill- S enior Grant and Contract Officer Amanda Watts- Team Lead S et Up Coordinator Vickie Watkins- Grant and Contract Officer
PI Letter Process Improvement
Goals- Efficiency Accuracy S
peed
Changes
Award Intake Letter – Pending Index Contract Officer Process PI Letter
S
chedule
Feedback
Efficiency
Reduce Double Reading of Award Documents Create Reference document to be used by all
Accuracy
Increase Compliance Charges in the right place the first time
S peed
S
horten set up time
S
horten award management question turn around
1) Award Intake Email Notification
Transition timing from Award Acceptance to Award Intake
2) Contracting Officer Debrief Award Document
C.O. has reviewed agreement and knows relevant information to pass downstream
3) PI Letter Generated
Create reference document for all downstream users
Timing
Transition from Award Acceptance to Award Intake Relies on new transparent tracking to provide status updates
Content
Reduce Award Acceptance Delays
Ask for proposal if needed
Reduce set up delays
IRB Budgets- split and cost share
Pending
Offers pending index
How best t o get t he charges in t he right place t he first t ime and respond t o t ime-dependent programmat ic needs? Awards not at OS RAA No Change: Pending index form available Awards at OS RAA
Maj or Federal S ponsors: No Form Needed, Email request only
Change: NS F , NIH, Dept of Ag, Dept of Ed, ONR, NAS A
Combined 75%
Email reply to award intake letter asking for pending- may need split budgets
Ot her federal and non-federal
Change: Pending Index form available even if award is at OS U
F AS T TRACK: NS F and NIH
OS RAA internal process
Efficiently pass information downstream in a usable format
Banner speak Human speak
Record relevant terms from Award Document
Promised Effort Reporting Dates Compliance Terms of Note
Translate those to action items
Create reference document in NOLIJ for post-award administration issues
May and June- Beta Test
June- S
End June- Refine tools
July – Campus wide roll out
Where is less more?
Need to focus on speed with limited resources
A full description of the goals and process improvements can be found at research.oregonstate.edu/ osraa/ principal-investigator-let ter.
If you have any feedback on the process please send to OS RAA@