Oral Presentations - A practical guide - Erhard W. Hinrichs & - - PowerPoint PPT Presentation

▶
oral presentations a practical guide
SMART_READER_LITE
LIVE PREVIEW

Oral Presentations - A practical guide - Erhard W. Hinrichs & - - PowerPoint PPT Presentation

Apr 07, 2024 204 likes •906 views

Oral Presentations - A practical guide - Erhard W. Hinrichs & Frank Richter Seminar fr Sprachwissenschaft Eberhard-Karls-Universitt Tbingen email: {eh,fr}@sfs.uni-tuebingen.de Outline The preparation phase On-screen slides

slide-1
SLIDE 1

Oral Presentations

  • A practical guide -

Erhard W. Hinrichs & Frank Richter Seminar für Sprachwissenschaft Eberhard-Karls-Universität Tübingen email: {eh,fr}@sfs.uni-tuebingen.de

slide-2
SLIDE 2

Outline

  • The preparation phase
  • On-screen slides presentation or hand-out?

– Making your choice – Hand-outs – Slides

  • The Presentation

– Before the presentation – During the presentation – Always: Learning

slide-3
SLIDE 3

Topic

  • The preparation phase
slide-4
SLIDE 4

Preparation – Reading a Paper

  • First pass:

– for overview – take notes

slide-5
SLIDE 5

Preparation – Reading a Paper

  • First pass:

– for overview – take notes

  • Second pass:

– for detail – try to resolve open questions

slide-6
SLIDE 6

Preparation – Creating an Outline

  • What is the background of your audience?
slide-7
SLIDE 7

Preparation – Creating an Outline

  • What is the background of your audience?
  • What is the main topic of your presentation?
slide-8
SLIDE 8

Preparation – Creating an Outline

  • What is the background of your audience?
  • What is the main topic of your presentation?
  • What are the key messages?
slide-9
SLIDE 9

Preparation – Creating an Outline

  • What is the background of your audience?
  • What is the main topic of your presentation?
  • What are the key messages?
  • Objective: What should your audience learn?
slide-10
SLIDE 10

Preparation – Creating an Outline

  • What is the background of your audience?
  • What is the main topic of your presentation?
  • What are the key messages?
  • Objective: What should your audience learn?
  • How can your objectives be achieved?
slide-11
SLIDE 11

Topic

  • The preparation phase
  • On-screen slides presentation or hand-out?

– Making your choice

slide-12
SLIDE 12

Slides or Hand-out??

  • Slide presentations have effectively become the

default medium.

slide-13
SLIDE 13

Slides or Hand-out??

  • Slide presentations have effectively become the

default medium.

  • Advantages:

– more portable than paper – can be easily referred to during the presentation – can easily be put on a web page

slide-14
SLIDE 14

Slides or Hand-out ??

  • In linguistics hand-outs have a long tradition
slide-15
SLIDE 15

Slides or Hand-out ??

  • In linguistics hand-outs have a long tradition
  • Advantages of hand-outs

– good medium if lots of text is needed – there is space for taking notes – may contain additional information for reading later – people have something to take home – it's like giving them a small, personal gift

slide-16
SLIDE 16

Our Advice

  • If you will need to present lots of linguistic

examples or other textual material, prepare a hand-out

  • Otherwise: prepare slides
slide-17
SLIDE 17

Topic

  • The preparation phase
  • On-screen slides presentation or hand-out?

– Making your choice – Hand-outs

slide-18
SLIDE 18

How to Structure a Hand-out

  • Start with a header

– Title of your presentation

  • e.g. Summary of Chierchia's Paper on Discourse Anaphora

– Your name

slide-19
SLIDE 19

How to Structure a Hand-out

  • Start with a header

– Title of your presentation

  • e.g. Summary of Chierchia's Paper on Discourse Anaphora

– Your name

  • Give a preview of your main points or the main

claims of the paper you are discussing

slide-20
SLIDE 20

How to Structure a Hand-out

  • Divide the hand-out into subsections
slide-21
SLIDE 21

How to Structure a Hand-out

  • Divide the hand-out into subsections
  • Number linguistic examples consecutively or

following the numbering of the paper you are summarizing

slide-22
SLIDE 22

How to Structure a Hand-out

  • Divide the hand-out into subsections
  • Number linguistic examples consecutively or

following the numbering of the paper you are summarizing

  • End with a summary and a list of discusssion

points

slide-23
SLIDE 23

Hand-out: Bibliography

  • Cite all of your sources in a bibliography
slide-24
SLIDE 24

Hand-out: Bibliography

  • Cite all of your sources in a bibliography
  • Style of your bibliography

– use Bibtex, or: – use the bibliographic style of a major journal – whatever you do, be consistent

slide-25
SLIDE 25

Hand-out: Bibliographical References

  • Be as precise as possible
slide-26
SLIDE 26

Hand-out: Bibliographical References

  • Be as precise as possible
  • verify quotations
slide-27
SLIDE 27

Hand-out: Bibliographical References

  • Be as precise as possible
  • verify quotations
  • if you quote manuscripts: give an exact

description of your source (date, version, ...)

slide-28
SLIDE 28

Topic

  • The preparation phase
  • On-screen slides presentation or hand-out?

– Making your choice – Hand-outs – Slides

slide-29
SLIDE 29

How to Structure Your Slides

  • Slide 1: Title page

– Title of the presentation – Your name, affiliation and email

slide-30
SLIDE 30

How to Structure Your Slides

  • Slide 1: Title page

– Title of the presentation – Your name, affiliation and email

  • Slide 2: Talk outline

– Enumerates the major sections of your presentation

slide-31
SLIDE 31

How to Structure Your Slides

  • Slide 3

– Give a preview of the main claims of your

presentation or of the paper you are summarizing

slide-32
SLIDE 32

How to Structure Your Slides

  • Slide 3

– Give a preview of the main claims of your

presentation or of the paper you are summarizing

  • Final Slide(s):

– Summary of main points – List of open questions or discussion points

slide-33
SLIDE 33

The Production Process

  • First make an outline of your presentation on

paper

slide-34
SLIDE 34

The Production Process

  • First make an outline of your presentation on

paper

  • Think about how many slides you want to have
slide-35
SLIDE 35

The Production Process

  • First make an outline of your presentation on

paper

  • Think about how many slides you want to have
  • Only then start making the actual slides
slide-36
SLIDE 36

What is Important

  • The contents of your slides is of primary

importance.

slide-37
SLIDE 37

What is Important

  • The contents of your slides is of primary

importance.

  • You do not need to spend lots of time on fancy

gizmos.

slide-38
SLIDE 38

What is Important

  • The contents of your slides is of primary

importance.

  • You do not need to spend lots of time on fancy

gizmos.

  • Proofread your slides several times to avoid

typos.

slide-39
SLIDE 39

What to Avoid

  • Do not put lots of text on a single slides

A slide that looks like this with lots of superfluous words that make the slide hard to follow and that you will then simply read out loud in your presentation is NOT the way to go. Your audience will fall asleep and get tired from having to read all this stuff. :-(

slide-40
SLIDE 40

How much to Put on a Slide

  • Limit the number of items to four or less
slide-41
SLIDE 41

How much to Put on a Slide

  • Limit the number of items to four or less
  • Use subbullets to add structure
slide-42
SLIDE 42

How much to Put on a Slide

  • Limit the number of items to four or less
  • Use subbullets to add structure
  • Choose different colors for highlighting
slide-43
SLIDE 43

How Many Slides?

  • Rule of thumb:

– Suggested number of slides:

divide your your speaking time by 2

slide-44
SLIDE 44

How Many Slides?

  • Rule of thumb:

– Suggested number of slides:

divide your speaking time by 2

  • Prepare some extra slides for use in the

discussion period

slide-45
SLIDE 45

What Fonts to Pick

  • Pick fonts with suitable size

– Choose different font sizes for different parts:

  • e.g. Slide header

44pt Bullet headers 32 pt Subbullets 28 pt

slide-46
SLIDE 46

What Fonts to Pick

  • Pick fonts with suitable size

– Choose different font sizes for different parts:

  • e.g. Slide header

44pt Bullet headers 32 pt Subbullets 28 pt

  • Most slide packages have default templates
slide-47
SLIDE 47

What Packages are Available

  • Latex: Prosper package customized for the SfS
  • Open Office: runs under linux
  • Power Point (Microsoft product) under Windows
slide-48
SLIDE 48

Slides and Hand-outs

  • Keep the appearance simple and transparent

– Do not use too many fonts – Do not use unnecessary fancy symbols

slide-49
SLIDE 49

Slides and Hand-outs

  • Keep the appearance simple and transparent

– Do not use too many fonts – Do not use unnecessary fancy symbols

  • Explain all acronyms and new terminology
slide-50
SLIDE 50

Slides and Hand-outs

  • Keep the appearance simple and transparent

– Do not use too many fonts – Do not use unnecessary fancy symbols

  • Explain all acronyms and new terminology
  • Rephrase the key points in your own words
slide-51
SLIDE 51

Slides and Hand-outs

  • Keep the appearance simple and transparent

– Do not use too many fonts – Do not use unnecessary fancy symbols

  • Explain all acronyms and new terminology
  • Rephrase the key points in your own words
  • Do not quote extensively from the literature
slide-52
SLIDE 52

Topic

  • The preparation phase
  • On-screen slides presentation or hand-out?

– Making your choice – Hand-outs – Slides

  • The Presentation

– Before the presentation

slide-53
SLIDE 53

How to Prepare for the Presentation

  • Follow the outline of your slides
slide-54
SLIDE 54

How to Prepare for the Presentation

  • Follow the outline of your slides
  • For each slide jot down notes on what to say
slide-55
SLIDE 55

How to Prepare for the Presentation

  • Follow the outline of your slides
  • For each slide jot down notes on what to say
  • Rehearse your talk

– By yourself, or even better: – with a friend

slide-56
SLIDE 56

How to Prepare for the Presentation

  • Follow the outline of your slides
  • For each slide jot down notes on what to say
  • Rehearse your talk

– By yourself, or even better: – with a friend

  • Memorize the first minute of your talk
slide-57
SLIDE 57

The Evening Before

  • The slides should be done and proofread by now!
slide-58
SLIDE 58

The Evening Before

  • The slides should be done and proofread by now!
  • Go over the sequence of slides on your head

several times until you know what comes after what.

slide-59
SLIDE 59

The Evening Before

  • The slides should be done and proofread by now!
  • Go over the sequence of slides on your head

several times until you know what comes after what.

  • This will make you more relaxed during the talk

because you already know what's coming next.

slide-60
SLIDE 60

Topic

  • The preparation phase
  • On-screen slides presentation or hand-out?

– Making your choice – Hand-outs – Slides

  • The Presentation

– Before the presentation – During the presentation

slide-61
SLIDE 61

During the Presentation 1

  • Look at your audience
slide-62
SLIDE 62

During the Presentation 1

  • Look at your audience
  • Do not just read the slides; elborate on each bullet
slide-63
SLIDE 63

During the Presentation 1

  • Look at your audience
  • Do not just read the slides; elborate on each bullet
  • Refer to and look at your slides only as needed
slide-64
SLIDE 64

During the Presentation 2

  • Indicate clearly if you skip material
slide-65
SLIDE 65

During the Presentation 2

  • Indicate clearly if you skip material
  • Speak slowly and clearly

– breaks are as important as talking – hand-out: give your audience time to read

slide-66
SLIDE 66

Topic

  • The preparation phase
  • On-screen slides presentation or hand-out?

– Making your choice – Hand-outs – Slides

  • The Presentation

– Before the presentation – During the presentation – Always: Learning

slide-67
SLIDE 67

Some Final Advice

  • Good presentations are the result of lots of

practice

slide-68
SLIDE 68

Some Final Advice

  • Good presentations are the result of lots of

practice

  • Watch for good role models
slide-69
SLIDE 69

Some Final Advice

  • Good presentations are the result of lots of

practice

  • Watch for good role models
  • Learn from the mistakes of others:

When you hear a bad talk, try to figure out what they did wrong