Oral Presentation Half of of the the worl orld is is comp - - PowerPoint PPT Presentation

Oral Presentation

 “Half of

• f the

the worl

• rld is

is comp

• mpose
• sed of
• f pe

people

• ple

who ho hav have somethin something to to say say and and can’t, and and the he other ther hal half, who who have ave no nothin thing to to say and and keep on

• n sayin

ing it it.” - Robert Frost.

 Definition:

 An oral presentation is relatively formal

kind of a talk requiring preparation and some amount of writing.

Dave Mihir - C. S. - B. H. Gardi College - Rajkot

Defining Purpose

 Identifying Topic:

 The topic is a general outline of the subject.

 It should arouse interest.  It should stand alone as a message.  It should tell something about the presentation.

 Defining Purpose:

 Depending upon the your purpose of presentation

– to inform, to analyze, or to persuade – one should be flexible enough to adjust to new inputs & unexpected audiences reactions.

Dave Mihir - C. S. - B. H. Gardi College - Rajkot

Analyzing Audience

 Know Your Audience:

 What are their interests, likes and dislikes?  Are they familiar with the topic?  Is their attitude hostile or friendly?  What’s the size of the group?  Age range? Gender distribution?

 All

All audi audience ences have ave on

• ne thing

thing in in commo common; they they are are at at the the receiving receiving end end of

• f the

the pro process cess

• f
• f com
• mmuni

unication cation.

Dave Mihir - C. S. - B. H. Gardi College - Rajkot

Analyzing Audience

 Know More About Your Audience:

 Audience’s Knowledge of the subject:

 Do not repeat what people already know.  Do not spend much time of basics.

 Audience’s relation with you:

 Be clear about your relation with the audience,

e.g. subordinate or superior.

 Think about the responsibility and authority

in relation to people you are addressing.

Dave Mihir - C. S. - B. H. Gardi College - Rajkot

Analyzing Audience

 Know More About Your Audience:

 Audience’s Participation varies as follows: Purpose Audience’s Participation

• Low

Moderate High Entertainment



Ceremonial



Informative



Persuasive



Dave Mihir - C. S. - B. H. Gardi College - Rajkot

Organizing Contents

 Always prepare more material than require, as

this will help you feel confident.

 Arrange your contents into three parts:

 Introduction:  Main Body:  Conclusion:

 In other words,

 …Say

Say wha hat you you want ant to to say say, say say it it; then say what you’ve already dy said.

Dave Mihir - C. S. - B. H. Gardi College - Rajkot

Introduction of the Speech

 “The brain

brain starts starts workin working the the mom moment ent you you are are born

• rn and

and nev never er sto stops ps until until you you get up up to to speak in in public”

• Anonymous

An introduction must be brief & should

state the subject.

It should also capture attention, inspires

confidence & preview the contents that follow.

Dave Mihir - C. S. - B. H. Gardi College - Rajkot

Introduction of the Speech

An introduction may be developed in

the following ways:

 Ask a question  Tell a story or anecdote  Refer to the occasion  Use quotation  Use an unusual idea or comparison  Express its usefulness

Dave Mihir - C. S. - B. H. Gardi College - Rajkot

Main Body of the Speech

 Depending on the topic & introduction of the

presentation, any of the following patterns of

• rganizing the main body can be chosen:

 Chronological:

 e. g. “The Profile of X Institution”, “Changing

Face of the Earth”, “History of Sports”

 Categorical:

 e.

g. “Roll

• f

Advertising”, “Environmental Protection”, “Importance of Presentation”

Dave Mihir - C. S. - B. H. Gardi College - Rajkot

Main Body of the Speech

 Depending on the topic & introduction of the

presentation, any of the following patterns of

• rganizing the main body can be chosen:

 Cause & Effect:

 e. g. “Impact of Cinema on Children”, “Internet

– Boon or Bane”, “Smoking in Youngsters”

 Problem – Solution:

 e.

g. “The Global Warming”, “Population Explosion”

Dave Mihir - C. S. - B. H. Gardi College - Rajkot

Conclusion of the Speech

 “A speech

speech is is lik like a lov

• ve affa

ffair, ir, any any fool fool can an start start

• ne
• ne

but ut to to end end it it req requires uires consid idera erabl ble skill.”

• Lord Mancraft

 The

conclusion

• f

speech is almost as important as the beginning because people tend to remember what they hear first and last.

 The ending of the speech should be brief,

forceful.

Dave Mihir - C. S. - B. H. Gardi College - Rajkot

Conclusion of the Speech

 Indicate that you’ve reached the end with

verbal clue:

 “In conclusion…”  “To sum up…”  “Let me conclude…” or  “Before I conclude…”

 Use summary of your speech:  Make an appeal:  End on a positive note:

Dave Mihir - C. S. - B. H. Gardi College - Rajkot

Visual Aids

 Spoken words are ephemeral, & because of

this limitation, speeches often need strong visual support:

 Handouts,  Chalk boards,  Flip charts,  Overhead Projector,  PPT Slides,  Charts & Tables

Dave Mihir - C. S. - B. H. Gardi College - Rajkot

Visual Aids

 Importance of visual Aids:

 Increase interest in audience  Illustrate key points  Signal transition from one part of the presentation

to the next

 Increase impact of the message  Help listener retain information  Help you to present ideas without depending on

notes

 Better option in case of language & accent problem

Dave Mihir - C. S. - B. H. Gardi College - Rajkot

Dave Mihir - C. S. - B. H. Gardi College - Rajkot