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Office of Industry Engagement

Matthew Hawthorne, JD, MBA Director, Office of Industry Engagement University of Louisville

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Our Website: http://louisville.edu/research/oie

The Office of Industry Engagement

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• Headed by Dr. Eugene Krentsel, AVPRI
• Two Functional Units:
• Outreach

Matthew Hawthorne

• Sponsored Activities

Lauren Goralski Chris Fox

• Plus associated staff from other offices.

Our Staff

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• Connect Researchers to Outside Companies
• Connect Companies to Researchers
• Coordinate Project Setup
• Negotiate and Execute Project Documents
• For non- & pre-clinical projects, both with Federal Flow-through

(SBIR/STTR, etc.) and without

What Do We Do?

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• First – please feel free to contact us directly
• We welcome open and early discussions, to help frame the project

and set expectations and desired outcomes for both our industry partners and our faculty.

• Also, check out our Innovation & Engagement Portal to help direct

you to the right place: http://louisville.edu/research/innovation/Industry

• For more information on working with Industry in general, please

check out UIDP:

• https://www.uidp.org/
• They have a variety of publications which do an excellent job of

going through typical University-Industry interactions – sign in using @Louisville.edu e-mail address

• For common considerations in UofL-Industry partnerships, please

see: http://louisville.edu/research/oie/sponsored-activities/sponsors

• We run through some common contractual concerns

Working with OIE

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• First and foremost – access to our faculty
• Independent, academic validation of research
• Significant and often internationally known expertise
• Possible long-term research relationships
• Second – and not less important – access to our students
• Our co-op program provides for students to work directly in your

companies – training and educating the next generation of employees for your business

• Individual or on-going research projects offer similar
• pportunities, if less intensive
• Third – access to specialized equipment and facilities
• Large, specialized research and service facilities in a variety of

fields

What Do We Offer Our Industry Partners?

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So you have a project with industry…

• What Does OIE need?
• PCF
• Scope of Work
• Budget
• Budget Justification
• For SBIR/STTR proposals, the federal RFP, if possible
• Why do we need these?
• PCF is our internal form necessary (currently) to put things into PeopleSoft, our financial

database of record

• Scope of Work will become part of the agreement, attached as an appendix
• Budget and Budget Justification, together with SOW, are internal documents needed for audit

purposes

• What do we review?
• PCF – we double check salaries (we have to match up with Institutional Base Salary), data

entry points, start/end dates, cost sharing (generally disallowed in industry funded projects), F&A rate, budget categories, etc.

• Scope of Work – double check to see if budget items are associated with Scope of Work, and

F&A rate is the correct one (service@36% vs research@54%)

• Budget/Budget Justification – costs are allowable, allocable, appropriate, and reasonable.

For Faculty Researchers

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What resources do we have to help?

• See here: http://louisville.edu/research/oie/sponsored-activities/industry-project-

lifecycle

• Our Industry Project LifeCycle page contains a lot of information about what we need,

what we are looking for, etc. The Proposal Preparations and Submission page in particular includes links to the relevant policies, internal forms, guidelines, etc.

• http://louisville.edu/research/common/pcf-instructions - specific instructions for filling
• ut the PCF
• http://louisville.edu/research/oie/policies - see especially the Direct Cost Allowability

Matrix, a downloadable spreadsheet

• Also, see http://louisville.edu/research/support/research-handbook - our research

handbook contains general guidelines for research at UofL. We’re working on updating this.

For Faculty Researchers

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Upcoming Changes

• iRIS e-proposal: soon, all proposal documentation will be able/required to be

submitted electronically through the iRIS system. We’re looking at revamping all of our project intake processes because of that (in conjunction with SPA and CCD)

• iRIS agreement module: also, iMedris is working on building an agreements module

for our iRIS, that will allow for researchers to access the projects in queue and check status, provide input, etc.

• Industry vs. Federal Cost Guidelines: currently, we are required to treat costs in

industry agreements the same as in federal projects. Early in calendar year 2018, we should be able to change this such that industry projects will be considered separate from federal projects

• These costs will still follow the general federal guidelines regarding allocablility,

reasonableness, and appropriateness, but will allow us to set our own standards for

• allowability. This means, for example, that computers or travel may be able to be

charged to an industry project in cases where they would not be allowed to be charged to a federal project

For Faculty Researchers

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• If you’re interesting in learning more, or would like us to reach
• ut to a company (or on behalf of your research/center), please

contact me:

Matthew J. Hawthorne, J.D., M.B.A. Director Office of Industry Engagement University of Louisville J.D. Nichols Campus for Innovation & Entrepreneurship 300 East Market Street, Suite 300 Louisville, KY 40202-1959 Phone: 502-852-3156 Fax: 502-852-2410 E-mail: matthew.hawthorne@louisville.edu

And More…

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Working Together