OCTOBER 2013 Blanket POs are valid only through June 10 of each - - PowerPoint PPT Presentation

october 2013 blanket po s are valid only through june 10
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OCTOBER 2013 Blanket POs are valid only through June 10 of each - - PowerPoint PPT Presentation

OCTOBER 2013 Blanket POs are valid only through June 10 of each fiscal year. POs are deactivated in Office Max Workplace after June 10 th and orders cannot be processed after that date. Please plan accordingly. A new purchase


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SLIDE 1

OCTOBER 2013

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SLIDE 2

 Blanket PO’s are valid only through June 10 of

each fiscal year.

  • PO’s are deactivated in Office Max Workplace after

June 10th and orders cannot be processed after that

  • date. Please plan accordingly.

 A new purchase requisition must be

submitted each year

  • Indicate names of individuals authorized to use the

new blanket PO

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SLIDE 3

 After receiving an Office Max PO, allow up to

2 days for Office Max to update their system

 Office Max authorized user profiles contain a

ship to & cost center location tied to each PO.

  • This unique 6-digit code is listed under the

description line on every PO.

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SLIDE 4

 Always refer to the officemaxworkplace.com

website for the most up to date product offering, availability, and pricing

 Office Max can sometimes obtain office supply

items not listed on their website. For additional product availability, please contact Office Max customer service, or Sandy in the SMC Purchasing Dept

 Special order items require a separate purchase

requisition

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SLIDE 5

 Equipment & Furniture with a unit price of $250 or more- a

separate purchase requisition must be issued

 Special Order items not available on officemaxworkplace.com

website- a separate purchase requisition must be issued

 Oral Medication (i.e.: aspirin, cold medicine, etc.)- cannot be

  • rdered or dispensed

 Cleaning products (i.e. Lysol, bleach, etc.)- these are purchased

and used by the Operations Dept. and must be handled as hazardous materials

 Printing services through Office Max Impress- Impress is a

separate division of Office Max and orders are fulfilled, tracked, and invoiced separately- a separate purchase requisition must be issued

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SLIDE 6

 For best search results on

  • fficemaxworkplace.com, type a general word

in the search box.

  • Instead of blue medium point pens, type PENS, and

then narrow down the options

 Periodically review the Message Board on the

  • fficemaxworkplace.com home page
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SLIDE 7

 PREFERRED ITEMS SHOPPING LIST

  • Created from our 300 most requested/ordered

items in over the previous 12 mos.

  • All preferred shopping list items are contract priced

 not all contract priced items are on the preferred shopping list

  • Find the list in the Shopping Menu under Manage

Shopping Lists and Shared

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SLIDE 8

 Minimum order amount is $50. This lowers costs and

environmental impact by reducing packaging, fuel, and transport costs

 Paper for use in Xerox copiers should be a maximum

post recycled content of 30% to minimize paper dust build up in the copier.

 Creating an online order:

  • Select the ship to & cost center location code corresponding

to the PO you are using.

  • Ship to & Cost center codes must match
  • Then enter that PO number on your order
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SLIDE 9

 Orders are invoiced at time of shipment and

  • nly for the items shipped (back-orders not

included)

 When receiving an invoice from A/P, make

sure to verify for accuracy, sign, & email it back to Accounts Payable asap. There is a 1% discount available if the invoice is paid within 10 days of invoice date.

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SLIDE 10

 Track blanket PO’s similar to a check

register- start with your PO amount and subtract the total amount of every order, including sales tax.

 The Online Budget Tool is provided to assist

in tracking spend for a specific ship to location/PO.

  • The online budget tool only reflects the dollar

amount of non-special order items that have been shipped & invoiced.

  • Credits are not reflected in that amount
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SLIDE 11
  • First p

t poi

  • int of

nt of Cont

  • ntact for Office Max PO’s, log-in info,

authorized user changes, special order items, general questions- Sandy Franke x4509 or franke_sandra@smc.edu

  • For Office Max Workplace Item or Order questions- Customer

Service (877) 969-6629 or online via OfficeMaxWorkplace.com

  • For Office Max Workplace website questions or technical issues-

Technical Support (800) 817-8132 option 2 or online via OfficeMaxWorkplace.com

  • Purchasing Website-

www.smc.edu/BusinessServices/PurchasingHome/Pages/01_home.aspx

  • Office Max Workplace user guide and this presentation are posted
  • Other Purchasing Dept related info, forms, tutorials, buyer

commodity list

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SLIDE 12

THANK YOU!