Norwood Village 2016 Annual Meeting Jan 9 2016 Agenda Emergency - - PowerPoint PPT Presentation

Norwood Village

2016 Annual Meeting

Jan 9 2016

Agenda

Emergency Preparedness

Barbara Houplin Garcia Citizen Corps Council Office of Emergency Management

 2015 Board Members  Roll call  Do we have a quorum ?

 Quorum = 25% *89 homes = 23 members (present or proxy)

http://www.norwood-village.com/wp- content/uploads/2014/05/ByLaws2009.pdf

Introductions & Roll Call

Secretary Jane Mueller

Welcome new neighbors !

Jane has a welcome packet for you

 Minutes from 2015 Annual Meeting were distributed in email prior to the meeting.  They are also available on our website

 http://www.norwood-village.com/?page_id=468

Reading of the minutes

Secretary Jane Mueller Is there a motion to accept the reading of the minutes ?

 Be prepared, be respectful and stay on point

 You have 3 minutes to make your comment

 State your name and employ the W.A.I.T strategy before you begin

Meeting Protocol

Our goal is an orderly and efficient meeting

 2015 Highlights

 Maintenance costs reduced by $1000  Green Clean Event & “free” dumpster from CoB  Significant progress on addressing delinquent accounts & local code violators

 2015 Lowlights

 New amendments did not pass

 legal fees = over budget

 Bench project stalled by red-tape

Report of the President

2015 Highlights/Lowlights

Report of the President

2015 Common-Area Maintenance Review

2015 Summary:

> $1000 savings over 2014 Owner involvement keeps costs down and quality up !

 Background

 Many (> 10) neighbors had complained about lot F-10 up-keep

 Neighbors worked with Jubilee- Reach as a community-service -day requested by lot F-10 to trim, clean, weed & mow.

 Issue

 Unlicensed/Junk cars were to be removed and F-10 owner would receive $500/car, but owner refused after multiple conversations offering additional incentives.  Junk cars are a City of Bellevue Code Violation

 CoB Code Compliance has contacted Lot F-10 ~ 8 times between March- Dec 2015 on removing junk cars but

• wner has refused

Code violations: LUC 20.20.470 & 20.20.590.K.1

Report of the President

2015 Code-Compliance Violators

March 2015 F-10 Community Service Day

FAILURE TO COMPLY WITH THIS REQUEST FOR VOLUNTARY COMPLIANCE MAY RESULT IN THE ISSUANCE OF A CIVIL VIOLATION NOTICE PURSUANT TO BCC 1.18.040, WHICH BY ISSUANCE SETS A DATE FOR YOU TO APPEAR BEFORE THE CITY’S HEARING EXAMINER AND CARRIES POSSIBLE MONETARY PENALTIES OF UP TO $500.00 FOR EACH DAY THE VIOLATION(S) CONTINUE TO EXIST. See BCC 1.18.040(E).

Hearing date is set for removing junk cars from Lot F-10 10AM Wed Feb 17, 2016 Bellevue City Hall (450 110th Av NE)

Neighbors are urged to attend and may comment

Report of the President

Neighborhood Green Clean

Getting involved = Lower Cost/Better Quality

 Very special thanks !

 Cindi Smith, Jane Mueller, Carol Ross, Peter Van Breda, Leslie Andrews, Bill Kearns, Wendy Gilliland and Mike Weaver

Report of the President

Neighborhood Green Clean Lower Cost/Better Quality

BEFORE AFTER

Haustveit Rutledge Bean Cohen Long Devoto Jacobs Polus/Mueller Johnston Smith Weaver Milligan Bourgeois Gilliland Gilliland Slaugh Ernst Wu Van Breda Gillin Lane Oakdale Rhatigan Kearns Lorge Cheng Edwards Anderson Andrews Levin Zuppinger Miller Miller Ng Henneberry Ely Soreno Thorne/ Brabec Prosser Heys Safra Charter Properties Schaer Allison Bobick Shields Cunningham Norwood Nelson Norwood Rybar Terada Hoffman Pelzel Infiesto De Sa e Silva Hu Cowgill Small Macdonald Lai Cassens Heartfield Tower Ellis VanWolvelaer Myerchin Kwiram Linn Druidis Moore Baker Toy Sarao Weiss/Wick Song Vanik Hummel Moss Cohen Coppins Bray Van der Hoven Cook Wertheimer Rauch Thomas St George

Do you know your Neighbors ?

Updated 9/26/15

Vernau

Want an owner Map & Contact info ?

Send a request to: norwood-village@gmail.com

Report of the President

123rd Ave Sidewalk Project Update

• Construction starts Jan/Feb 2016
• Sanders General Construction has

been awarded the contract

• ~ 120 working days to complete

New Sidewalk Ends/Starts Here Existing “asphalt” side walk to remain as is

new sidewalk

Presidents Report

Amendment Status re-cap

2015 Annual Meeting Results re-cap

 Changing declarations requires a majority vote (notarized) of all lot owners  Based on 2015 Annual meeting results --- we assumed 45 votes was achievable

 Voting Breakdown

 38 = Yes. Notarized Votes Received  10 = No (felt amendments were too restrictive)  11 = Would review and sign but did not after multiple contacts  27 = Would not commit after multiple contacts  3 = New neighbors, did not sign

We received 38 votes …but we needed 45… so the amendments did not pass The board has spoken-to/us- mailed/emailed everyone on our list

 We engaged with a lawyer to draft the amendments

 From our lawyer: “If my work is limited to preparing the amendment documents based on the measures voted on at the annual meeting and advising the Board on the procedure, then I think it could be done around the $2000 budget or slightly more, but it would be tight. "

 We were billed for $3450

 Lawyer said he underestimated the work

 We negotiated this down to $2400 as falling within the definition of “slightly more” than $2000

Presidents Report

Legal Fees = Over budget

 Existing lease expires March 31, 2017

 Plan is to continue leasing the land to Norwood Swim

• Club. Discussions will start this year on new lease.

 Rent = $400/year (2007) + 3%/year increase  Taxes/improvements = Paid by Swim Club  Parking = City of Bellevue will continue to provide gravel for parking lot. We will discuss adding parking lot signage (e.g no

• vernight parking,etc) w/ Swim Club

Presidents Report

Swim Club Lease Preview

Report of the Committees

ACC Chair Bob Weiss  New Houses in Norwood

Our Declarations New Houses ! Not everyone may like this style … but it meets the requirements

• f 1 ½ stories with 2 car garage

Report of the Committees

ACC Chair Bob Weiss  1 ½ Stories & Dormers

STORIES The number of stories a building has reflects its height by counting the stacked floors. If a building has dormer windows inset into the roof, that top section of the building is called a 1/2 story. DORMER A window opening at the roof level, topped by a front gable or shed roof

 Several ACC positions are up for re-election

 We are looking for new ACC members for a 2 year term to fill these vacancies  Goal = 1 rep from each block

 If no new volunteers seek election, existing representatives may be re-elected

Report of the Committees

ACC Chair Bob Weiss  ACC Elections

 3 board positions are open

 1x3-year term  2x2-year term

 Jimmy Sarao & Peter Van Breda have been nominated

Election of Trustees

2015 Income & Spending

Treasure Bill Kearns

2015 2015 Versus (budget) (actual) Budget Current Year Dues 11,125 15,712 4,587 Dues Owed Prior years

• Rent Income

4,100 3,743 (357) Interest and Other Income 75

• (75)

Total Income 15,300 19,455 4,155 Annual Meeting 500 400 (100) Area Development

• Bookkeeper

750 786 36 Communications 120 132 12 Corporate Filing Fee 10 10

• Drainage

1,200 1,314 114 Insurance 2,400 2,219 (181) Legal and Professional 2,000 2,400 400 Misc

• Common Property Maintenance

3,600 1,952 (1,648) Post Office Box 200 200

• Printing, Stamps, etc

275 153 (122) Real estate taxes 3,600 3,374 (226) Social

• View Cutting Subsidy
• 1,035

1,035 Clean Up Dumpster

• Banking fees
• Total Expense

14,655 13,975 (680)

2015 Financial Position

Treasurer Bill Kearns

Balance Sheet 12/31/15 Cash on Hand $13.5K CD $11.0K Accts Rec $7.7K Liens Property A ~ $700 Property B ~ $500 Property C ~ $750 Property D ~$1,450

2016 Pre-Paid Dues Proposal

Treasurer Bill Kearns Prepay 4 years $125 $125 $125 FREE

Why should we do this?  Requested by many members  Incentive to paying dues (25% discount)  Still enables the Board to meet financial obligations  Reduces accounting costs  Allows the board to collect delinquent accounts. Terms and Conditions: 1. If dues change in the future, a credit

• r additional charge will be made to

your account.

• 2. Account details are tracked in

accounting software.

• 3. No refunds

Buy 3 Get 1 Free

2016 Budget Presentation

Treasurer Bill Kearns

2014 2015 2016 (budget) (budget) (budget) Current Year Dues 11,125 11,125 11,125 Dues Owed Prior years 7,300 Rent Income 4,000 4,100 4,100 Interest and Other Income 570 75 25 Total Income 22,995 15,300 15,250 Annual Meeting 900 500 500 Area Development 300

• 300

Bookkeeper 1,000 750 1,250 Communications 560 120 240 Corporate Filing Fee 10 10 10 Drainage 950 1,200 1,200 Insurance 2,400 2,400 2,400 Legal and Professional

• 2,000
• Misc

200

• 200

Common Property Maintenance 3,400 3,600 1,800 Post Office Box 200 200 200 Printing, Stamps, etc 275 275 275 Real estate taxes 3,400 3,600 3,600 Social 200

• 200

View Cutting Subsidy 250

• Clean Up Dumpster
• Banking fees

72

• 72

Total Expense 14,117 14,655 12,247

 Be prepared, be respectful and stay on point

 State your name  State the topic and how it positively or negatively affects

• ur community

 Offer a solution

New Business (non-budget)

Adjournment Thank you for attending ! Go Hawks !