NLI Update 2012 Elhanan Adler, Marina Goldsmith
NLI’s Mission and Goals NLI’s Mission and Goals • Collect and preserve expressions of Israeli and Jewish culture throughout the generations • Provide the finest, up-to-date services to the wider public and to researchers • Provide open access to its treasures, and to impart them by means of educational and cultural activities in both physical and virtual space
Topics • Part I: Metadata Update [or Technical Services Update] • Multilingual authorities: names and subjects • Rambi update • Conversion of local subjects to LSCH • Integration of the Bibliography of the Hebrew Book into the NLI catalog • Retroconversion of card catalog: status report • Item level records for periodicals, manuscripts and microfilmed manuscripts • Part II: Digitization, Readers Services, New Building Plans • Digitization Center: from boutique to mass production • Music Center: progress report • Primo: Comprehensive Discovery and Delivery Solution • Readers’ Services • New home for NLI: 2016
Retroconversion of Card Catalog 2010-2011: Status Report • Cyrillic character cards converted in-house: 19,000 • Records received from Backstage Library Works • Latin character cards: 350,000 • U.N. publication cards: 3,800 • Music publication cards: 41,000 • The records in each delivery were analyzed, local fields added, other fields dropped or tweaked before upload. The records were then refined by library staff according to notes added by BSLW and based on tests developed in the library. Holdings were added globally and/or manually.
Retroconversion of Card Catalog 2010-2011: Status Report • Work plan for 2012-2013 • Manual addition of holdings and items to ca. 1300 records • De-dup bibliographic records • De-dup authority headings Before After
Item level records Item level records for periodicals, for periodicals, manuscripts and microfilmed manuscripts and microfilmed manuscripts manuscripts • Purpose: enable accurate inventory of holdings and computerized requests • Periodicals • Item information: arrival date of issues, number of copies, sent to bindery data • Large index cards: from establishment of the Library through 1991 • Recorded in Aleph 300: 1991-2010. Copied into Aleph 500 in April 2011 • Recorded in Aleph 500: 2010-present • Conversion of data on cards to Aleph 500: 2012-2013 • Manuscripts and Microfilmed Manuscripts • Global creation of holdings records and items: 2012
Examples of periodical holdings cards
Digital Content: Strategy Promote accessibility, expansion of services Digital Collection Preservation development Content Serve the National Heritage Projects
Users and content • General Public Classic Israeli and Judaic Publication Database of newspapers and children’s periodicals Music Public events – lifeline of Israel Life cycle and the Jewish calendar • Scholarly Community History of Israel, from the beginning of Zionism and the first wave of immigration Jewish Studies Islamic Studies Land of Israel Studies Hebrew Literature Hebrew and Jewish Music • Cultural and Educational History Civics Geography Judaism Literature
Digitization Center: from boutique to mass production
Main Goal: “Move the NLI from boutique digitization to massive scale production of digital collections based on its (and its partners’) physical collections” NLI-DC has entered a pilot phase during 2012.
Collections Manu- Periodi- Archives Books Sound Maps cals scripts Personal Microfilmed Archives Personal Ordinary Ephemer Manuscript Rare News- Sound Photographs & Digitized Journals of Books Maps a s Books papers Archives Archives Books manuscripts Musician s
Pilot Details • 9-10 months, followed by an evaluation phase • Limited throughput – 50% or less than production • 1 shift only • About 10-11 Full time employees • Remote QA (by a vendor) – an option to consider • Cross organization integration process – from physical storage to digital repository
5 Basic Workflow s • Books • Manuscripts • Archives / Archival Materials (&ephemera) • Newspapers • Maps • photographs Out of scope – audiovisual (outsourced)
In-House Digitization Capability of digitizing 100 books/day = 5 million Books pages/yr. Digitizing 1000 mss/yr. + Manuscripts All Hebrew Manuscripts in IHMM Digitize 100,000+ documents/yr. from NL Archives collections Convert the whole NL map collection to digital Maps form
Outsourced Newspapers 200,000 newspaper pages/yr. Ephemera 50,000 items/yr. Archives Digitize 250,000+ documents/yr. from Israeli (IAN) Archives
Standards • LoC FADGI [=Federal Agencies Digitization Guidelines Initiative] (more-or-less) • Scan once assumption (in most cases)
Scanning Equipment - Treventus Scanner
Scanning Equipment - pilot • Hassleblad H4D Digital Back
Scanning Equipment - Microfilm Reel Scanner (TBS)
Books Workflow Example Still Not implemented De- Conveying Physical Selection Duplication? Check Post P t Scanning Production QA (II) QA (I) (Crop, deskew) deskew) OCR, Struct. “Packaging” QA (III) Metadata (PDF, METS) Delivery
NLI Music Center http://web.nli.org.il/sites/NLI/English/music/Pages/default.aspx
Evolution of a melody ינב בכשרצויה דיב רמוחכ הנה יכ
Legacy Heritage Project – Digitization of NLI Sound Archive Collections Items hours % digit % catalog 1.1 Kol Israel Records (78rpm records) K 7,600 2,000 90 100** 1.2 Studio and Field Recordings BORN DIGITAL CD 2,400 2,400 100 (20*) 80 (CDs & sound files) YC, Y 1.3 Field recording on tapes (RR tapes) 6,700 5,000 89 (4*) 100** 1.4 Field recordings on Compact Cassette and Y 2,500 3,000 100 (7*) 100** DAT (Digital Audio Tape) MCD 1.5 Kol Israel Tape Collection (audio CDs) 6,800 300 100 100 1.6 Rare records ‐ Jacob Michael and NSA JMR, 4,000 2,600 75 40 TAK collection (78 rpm records) 1.7 Early records of the NSA collection (LP JR 2,000 1,500 0 10 records) 1.8 Modern collection of Jewish music CD 5,400 5,400 50 (2*) 100** (commercial CDs) Y 1.9 Non ‐ commercial and Field Recordings on 274 240 0 100** Video 1.10 Rushes and Masters of video and Y 167 100 0 100** productions Total 37,841 22,540 79.8 (77) 87** * % of exceptions/damaged ** inventory only / analytic needed / improvement & enrichment needed
Primo: Comprehensive Discovery and Delivery Solution Provides users with one stop solution for the discovery and delivery of print and digital information - regardless of format and location. Discovery Primo offers advanced, high quality search results based on existing metadata Delivery After discovery, Primo can provide immediate access to digital or electronic content or facilitate the delivery of the physical item.
What’s going into Primo • NLI’s entire catalogue, including books, periodicals, archival material, music, manuscripts, etc. • Primo Central: databases, Rambi, e-resources, IHP • Digitool: digital repository • SFX: link resolver
Stages and schedules • Define what is searchable and how will it be displayed • Analyze and map the metadata (to be completed by end of June) • Testing the first version by the working group (mid-June and onwards) • Improved version: QA and testing by expanded group • Go live! (September 16, 2012)
Readers Services • Computerized ordering from stacks • Increase in number of reference librarians • Facebook • Document delivery services
Computerized ordering from stacks Conclusions • Improved service for readers • Improved control for librarians • 40% decrease in unfulfilled requests • 10,000 new registered patrons within the first year • 550 orders per day
How can w e help you? • Facebook chat • Email • Fax • Phone call
Document Delivery Services NLI soon to join WorldCat Resource Sharing • Simplify the international loan process • Make articles from our collections more accessible
New Home for NLI
Location
Timeline for the New Building 2010-11 2007 2012 2016 1996-1998 Design National Architectural Building Intl Visiting Brief Library Law Competition Completed Committee Passed by Knesset 2008-2010 2002-2004 2011 2014-16 Master Committee NLI Granted Construction Plan for for Changing Independent Status of Renewal Legal Status National Library
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