NIRS Data Coordinators Meeting Introductions NIR-VIA NIRS 2011 - PowerPoint PPT Presentation

NIRS Data Coordinators Meeting

Introductions NIR-VIA NIRS 2011 Changes NIRS 2012 Annual Report EHB Upload Dissemination Web Search Introductions Dawn Rudolph, Interim ADD Technical Assistance Director Corina Miclea, ADD Project Assistant Ray Gurganus, Senior Developer, Community IT Innovators (CITI) Abe Lederman, CEO and President of Deep Web Technologies

Introductions NIR-VIA NIRS 2011 Changes NIRS 2012 Annual Report EHB Upload Dissemination Web Search Agenda • Introductions • NIR-VIA • Compendium of Changes – NIRS 2011 • Other Changes to Highlight • Suggestions for FY 2012 Changes • UCEDD Annual Report Update • EHB Upload • Discussion of Electronic Information Dissemination • Sneak Peek: AUCD Network Search 2.0

Introductions NIR-VIA NIRS 2011 Changes NIRS 2012 Annual Report EHB Upload Dissemination Web Search Handouts NIR-VIA Compendium of changes (with screenshots) UCEDD Annual Report Guidebook

Introductions NIR-VIA NIRS 2011 Changes NIRS 2012 Annual Report EHB Upload Dissemination Web Search NIR-VIA  Step one: In a group of 4-5, create a NIRS related Team name and write it on the top right hand corner of the paper.  Step two: Answer the questions in your NIR-VIA handout with the help of your team members. There is an answer grid on the back of your paper.

Introductions NIR-VIA NIRS 2011 Changes NIRS 2012 Annual Report EHB Upload Dissemination Web Search NIR-VIA What year was the fully web based NIRS introduced? 2002 What does NIRS stand for? National Information and Reporting System Where can you find NIRS Paper Forms? NIRS Page, “NIRS Resources”

Introductions NIR-VIA NIRS 2011 Changes NIRS 2012 Annual Report EHB Upload Dissemination Web Search NIR-VIA On the UCEDD Annual Report, the “Submit” button is not live. What could possibly be the problem? Not all required sections are filled out. Directory profiles can be updated by: All options are correct. UH-OH, your error report is showing missing information on some trainees, but when you go search the trainee’s dataset for the respective names for current fiscal year, nothing comes up! What’s the deal?!? The trainee does not have a year record. Therefore you can search “all fiscal years” to find them, and then create a current year record.

Introductions NIR-VIA NIRS 2011 Changes NIRS 2012 Annual Report EHB Upload Dissemination Web Search NIR-VIA A new data coordinator starts at the center and it’s a good idea for them to get all the relevant updates from AUCD. How can they join the listserve that gives NIRS relevant updates? Email Dawn or Corina. My UCEDD Annual Report has no goals listed, and I can’t manually type them in? Where is that information pulled from and how do I enter it? The Annual Report is populated with data from the Goals Dataset. Go to the Goals menu to Add or Save As from a previous year all the goals for FY 2010. No information dissemination activities showed up in that section of my Annual Report. Why not? They are not linked to Products.

Introductions NIR-VIA NIRS 2011 Changes NIRS 2012 Annual Report EHB Upload Dissemination Web Search Compendium of Changes – NIRS 2011 Trainees Projects Activities • PharmD added to • Contact person is • Pharmacy added Academic Degree now a required to Discipline field field in Main record field • National added to • Pharmacy added • Project Abstracts Primary Target to Discipline field and Contacts Audience for in Year record report added to Training • MCH Support Standard Reports Activities; section in Year change is record reflected in the Continuing Education /Distance Learning: MCH Collection report.

Introductions NIR-VIA NIRS 2011 Changes NIRS 2012 Annual Report EHB Upload Dissemination Web Search Compendium of Changes – NIRS 2011 Products Directory CAAI Module • Family Faculty and • Instructions Added • Date of publication Pharmacy added to LEND and DBP and Author fields - required to Discipline Evaluations Coordinators • LEND Evaluation • Volume / Number / Supplement / • Center Staff, Revised Pages – required Administrator or • DBP Evaluation Directory Manager for Refereed Revised Can Manage AUCD Articles or Non- Listserve Refereed Publications Subscriptions • AUCD Listserves • Publisher Location required for Books Quick Reference or Book Chapters

Introductions NIR-VIA NIRS 2011 Changes NIRS 2012 Annual Report EHB Upload Dissemination Web Search Other Changes to Highlight Aggregated ECP self-assessment results for Center trainees Count of Clients for Direct Services Activities in Annual Report UCEDD Annual Report Guidebook AUCD website changes

Introductions NIR-VIA NIRS 2011 Changes NIRS 2012 Annual Report EHB Upload Dissemination Web Search Suggestions for Improvement Show error if no Information Dissemination activities are listed in the Annual Report. Show error if number of people surveyed exceeds number of people participating in activities. NIRS import results copied to Data Coordinator. Add View button for the Goals dataset. Evaluate inaccessible error pop-ups. Products – indicate required product record fields. Functional Improvements

Introductions NIR-VIA NIRS 2011 Changes NIRS 2012 Annual Report EHB Upload Dissemination Web Search Suggestions for Improvement Rename the Mini Survey to clarify it is just an annual update of contact information. In Activities dataset, better define Client and Participant. Consider adding drop-down menu for author’s name for the Products dataset. Data Dictionary and User’s Guide – how do you use them? Programmatic Improvements

Introductions NIR-VIA NIRS 2011 Changes NIRS 2012 Annual Report EHB Upload Dissemination Web Search UCEDD Annual Report Logic Model The Annual Report Template (ART) workgroup was formed in September 2007 at the request of ADD through its contract with AUCD. The ART workgroup represented UCEDD Directors, Associate Directors, and Data Coordinators. Multiple iterations of the Logic Model were developed and revised. Logic Model Draft #10 is currently under review by AUCD Councils. ADD will consider AUCD Council feedback for incorporation into logic model by November 10, 2010.

Introductions NIR-VIA NIRS 2011 Changes NIRS 2012 Annual Report EHB Upload Dissemination Web Search UCEDD Annual Report Logic Model Logic Model Draft #11 will be reviewed by all UCEDD Directors. ADD will consider UCEDD Director feedback for incorporation into logic model by January 5, 2010. Final Logic Model will inform data requirements of UCEDD Annual Report. NIRS’13 will be revised to reflect new reporting requirements.

Introductions NIR-VIA NIRS 2011 Changes NIRS 2012 Annual Report EHB Upload Dissemination Web Search EHB Upload - Data export is Date of publication undergoing for Publication records – month - It should be in the should be entered EHB by November also 8 th Plan to begin Performance exporting Faculty & measures – all Staff information mandatory fields are from the Directory already required dataset

Introductions NIR-VIA NIRS 2011 Changes NIRS 2012 Annual Report EHB Upload Dissemination Web Search Information Dissemination What means of electronic dissemination are being utilized? How is audience engagement being measured? How is data being captured/analyzed, and reported in NIRS? What kind of TA would be helpful?

Introductions NIR-VIA NIRS 2011 Changes NIRS 2012 Annual Report EHB Upload Dissemination Web Search Sneak Peek: AUCD Network Search 2.0 Abe Lederman, CEO & President Deep Web Technologies AUCD Search’s New Web 2.0 User Interface New Capabilities Clustering of Saving/Emailing Setting up of search results of search results alerts

Don’t forget to f ill out your suggestion cards and drop them in the box in the back of the room. Thank You!