Monthly Webinar Series March 2019 Todays Agenda - - PowerPoint PPT Presentation
Monthly Webinar Series March 2019 Todays Agenda Announcements/Trial Updates Ellen Mowry & Scott Newsome Mt. Everest & Rowing Competition Christina Grabarits Top Enroller Christina Grabarits February Webinars Polling Results
March 2019
Announcements/Trial Updates Ellen Mowry & Scott Newsome
Christina Grabarits Top Enroller Christina Grabarits February Webinar’s Polling Results & Lessons Learned Karen Lane Recruitment Tips and Trends Karen Lane Q&A All
ELLEN MOWRY & SCOTT NEWSOME
THANK YOU to activated sites for continuing to screen and enroll patients! We now have 39 sites activated and 107 patients enrolled as of 3/5/19! REMINDERS: When consenting patients for the trial, please document the consent process, as detailed in the protocol and MOP, and upload signed consent form and completed DOC process form to VISION database under Source Docs tab, item # 10. PLEASE ENTER VISIT DATA WITHIN 1 WEEK OF THE VISIT AND UPLOAD PDFs of SOURCE DATA SO WE CAN MONITOR THE DATA! We need all visit CRFs to verify the data. CRFs may be scanned as a single PDF, if preferred, and uploaded under Source Docs tab, item # 9. ______________________________________________________________________________
The in-person Study Advisory Committee (SAC) meeting was held last week and we want to thank all investigators and stakeholders who participated! Ideas to improve recruitment were shared and we have begun to implement some of them:
and clinicians who may refer to the trial (utilizing our IRB approved provider flyer).
Watch this Good Morning America interview with actress Selma Blair, who recently was diagnosed with MS and is raising awareness to help those like her!
Monthly Bulletins are rolling out and are chock full
These bulletins can be used as a point of reference for site personnel throughout the study!
were featured.
members each have a copy on hand!
http://treat-mstrial.org/
CHRISTINA GRABARITS
ELEVATION
Mount Everest Contenders
*Not fit to scale
40.5 65.6
27.7
23.5
Activated Sites
20.2
30.4
31.1
Activated Sites
Rank Activated Sites Final Points
1 Christiana Care 134.5 2 Norton Neurology Specialists 130.9 3 Baylor Scott & White Health 120.3 4 Columbia Presbyterian 112.6 5 Central Texas Neurology Consultants 104.1 6 University of Cincinnati 102.5 7 Dignity Health Sacramento 93.0 8 Allegheny Health Network 91.5 9 University of California San Diego 89.1 10 Advanced Neurology Specialists 85.3
Mount Everest Standings
CHRISTINA GRABARITS
1- Team E (32 points) 2- Team A (30 points) 3- Team F (25 points) 4- Team D (24 points) 5- Team G (22 points) 6- Team C (19 points) 7- Team H (14 points) 8- Team B (12 points)
Site Points
92
65
63
61
52
46
43
38
35
31
Rowing Competition
https://treat.preludedynamics.com
*AS OF TUESDAY 03/05/19
*AS OF TUESDAY 03/05/19
February’s Top Performers:
Site Randomizations
Norton Neurology Services 6 Johns Hopkins University 3 New York University School of Medicine 2 Mayo Clinic 2 Baylor Scott & White Health 2
Total in February 21
February’s Top Enroller: Norton Neurology Services $50
KAREN LANE CLINICAL COORDINATING CENTER JOHNS HOPKINS UNIVERSITY
23.5%
0.0% 64.7% 58.8%
ACTIVATION
REPEATEDLY
ACTIVATION
CONTINUOUSLY
Poll #1: Physician flyers are/were sent to: (check all that apply)
16.0% 12.0% 4.0% 68.0%
Poll #2: Physician flyers are distributed at rounds and departmental meetings continuously
5.9% 76.5% 64.7%
Poll #3: Physician flyers have been: (check all that apply)
4.3% 17.4% 65.2% 8.7% 4.3%
Poll #4: Physician flyers have been effective at my site
5.6% 33.3% 83.3% 50.0% 38.9%
DIAGNOSED PATIENT APPOINTMENT MAILERS
DURING THE 1ST VISIT
STUDY TEAM
Poll #5: New patients get the patient brochure: (check all that apply)
45.0% 25.0% 5.0% 20.0% 5.0%
Poll #6: How many patient brochures have you distributed?
4.5% 13.6% 9.1% 100.0%
BROCHURE IN THE NEW PATIENT KIT
SCHEDULE 1 WK. AHEAD & CALLS THE PATIENT
APPOINTMENT
Poll #7: New patients may be first aware of the TREAT-MS study when a: (check all that apply)
5.6% 11.1% 5.6% 0.0% 83.3%
DEPARTMENT COLLEAGUES
AT ROUNDS/MEETINGS
CLINICIANS
MONTHLY
YET USED
Poll #8: Deck cards have been: (check all that apply)
0.0% 12.5% 12.5% 87.5%
COPIES
INFO
USED
Poll #9: Deck cards have been: (check all that apply)
KAREN LANE CLINICAL COORDINATING CENTER JOHNS HOPKINS UNIVERSITY
Thank you for helping TREAT-MS know more about your recruitment methods.. Send an email with your best tip or suggestion! For instance, have you used MyChart of Cohort ID for screening?
That’s what we need you to do!
motivates people
approved
A Quick Review
Not a seat-of-the-pants approach “Successful people achieve success through the help of others, practice, and opportunity” “Deliberate practice" makes you world-class in any endeavor
Recruiting for TREAT-MS…
Clinic: Daily approach colleagues who are screening new patients Clinic: Blitz use of brochures
awareness
Preview appointment schedules
Notification systems
MyChart)
meetings)
EMR based methods
existing and add simple trigger)
The larger team
Fast-paced June goal, needing as much help as possible
you!”
way
Designated Screens per week Designated Enrollments per week Have a Recruitment Plan
Who is assigned to run weekly meetings & monitor success Who is assigned to engage colleagues, where, & how often Who is assigned to reconnoiter new patients? What schedules and rosters do you want to use every week? What clinic coverage do you have?
Who Days/hours
Base your plan against your census
We have a robust expectation of enrollments per site now through June
Use your plan to pace your weekly performance
MEMBERS
SCREEN IN PERSON DAILY Try new methods
DAILY/WEEKLY MAKE REPORT Talk with your site team EACH DAY/WEEK about your new patient census, referral activity, and recruitment activity
The treating physician does not have to be the PI!
Providers keep their patients
Providers transfer patient care
Ellen or Scott
become the treating physician going forward
returns to referring physician
Meet
especially opportunities missed
Document and review
you are seeing and why subjects are declining to participate (Exclusions, Refusals, Coverage)
Document and review
New patients (opportunities) missed entirely
Measure
Recruit colleagues to speak directly to new patients Be available at any time Give the patient several methods to contact you Early answers lead to enrollment
Activated sites before February 13,2019 have received the commitment letter from the trial PIs at Johns Hopkins along with this commitment pledge Sign and send back your commitment pledge ASAP
Site Date Signed Letter Received from Site
Cedars Sinai 26-Feb-2019
Allegheny Health Network
18-Feb-2019
Rush University
26-Feb-2019
Dignity Health Sacramento
26-Feb-2019 Providence Health 28-Feb-2019 UCSD 1-Mar-2019
Site Date Letter Sent to Site Date Signed Letter Received from Site
University of Cincinnati 11-Dec-18 University of California at San Francisco 11-Dec-18 Vanderbilt University Medical Center 11-Dec-18 University of Louisville 11-Dec-18 Baylor Scott & White Health 11-Dec-18 Stony Brook University 11-Dec-18 University of Rochester 11-Dec-18 Swedish Medical Center 12-Dec-18 University of Utah 12-Dec-18 Christiana Care 12-Dec-18 Norton Neurology Services 12-Dec-18 Neurology Specialists of Tidewater 12-Dec-18 Ohio Health 12-Dec-18 University of Florida Gainesville 12-Dec-18 Dignity Health St Joseph’s 25-Feb-19 Billings Clinic 25-Feb-19 Massachusetts General 25-Feb-19
Please sign the commitment pledge, emailed to your site during the second week of December, to secure your dedication to this very important trial!
Encore tomorrow at 9 AM EST!
April’s Monthly Webinar will be held on the 3rd at 3 PM and 4th at 9 AM EDT